EMEA Senior Payroll Specialist and Trainer in Essex

At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity and support of a fantastic community to make a real impact. We’re an international business that connects specialists with knowledge, helping them to learn more, know more and do more through live and on demand events, digital and data-driven services and academic research. We are home to over 10,000 colleagues across 30 countries and are a member of the UK’s FTSE 100 group of leading public companies.

This is a hybrid role, with a minimum of 3 days per week in person. Our office is located at 5 Howick Place, London.

Job Description

Reporting to the Head of Payroll - EMEA, you will help manage the effective delivery of Informa payroll services, working with multiple external payroll providers for the EMEA region, which currently covers approximately 35 separate payrolls, across more than 12 countries, working within a team of five. This position must review and maintain payroll controls, compliance, and governance. Informa takes the security and privacy of company, colleague, and customer data seriously; the role is responsible for ensuring that payroll activities are fully compliant with all data privacy laws and policies.

Key Responsibilities

• Work with the EMEA Deputy Payroll Operations Manager as the Senior Specialist within the team to support and lead the team.
• Act as a Subject Matter Expert on Payroll Processes and Systems.
• Identify areas for concern/training.
• Provision of ongoing initial new starter training and ongoing training on relevant HR systems and processes.
• Produce and deliver monthly focused sessions to the EMEA Payroll team to enhance skillset and collaborative working.
• Maintain and develop accurate and up to date payroll procedures ensuring all tasks and processes are fully documented.
• Lead on ensuring there are accurate and up to date processes, whilst engaging with the team to ensure payroll procedures within individuals portfolios are kept up to date.
• Support Head of EMEA Payroll and EMEA Deputy Payroll Operations Manager to develop a plan for cross-training, work shadowing and rotation of responsibilities within team.
• Work with the EMEA payroll Bureaus ensuring all payrolls are processed accurately and on time.
• Work with HR and the Benefits team to facilitate the smooth submission of people data to the relevant payroll bureau and be the main contact for any payroll related issues.
• Carry out Monthly payroll checks ensuring the payrolls are accurate, compliant and ready for approval.
• Prepare the monthly payroll analysis reports and payroll approval documentation to present to senior management for payroll approval.
• Ensure the payment of salaries and third-party payments through the relevant online banking platforms are processed accurately and on time, whilst also ensuring the accounts are sufficiently funded.
• Responsibility for month end payroll reporting; to include: Running and reconciling the payroll journals and accurately uploading them into the finance system for reporting purposes.
• Reconciling the HMRC payments made against the HMRC Government Gateway.
• Prepare the pension and benefit reports for review and audit by the Benefits team.
• Providing ad hoc reports to Finance, HR, and Managers regarding payroll costs.
• Produce the monthly payroll KPI reports.
• Work with the finance team to help reconcile the payroll control accounts monthly.
• Work with the EMEA Deputy Payroll Operations Manager on more complex queries to support the key stakeholders.
• Oversee the year end payroll obligations regarding P11D and Class1A submission to the HMRC.
• Regularly review the company car data to ensure the Benefit in Kind (BIK) values are maintained on the payroll system for “payrolling of benefits”.
• Take the initiative for continuous process improvement, proactively reviewing and looking to improve processes.
• Support employees with issues relating to pay, tax, national insurance, pensions and benefits processed through the payroll.
• Carry out regular audits to ensure the integrity of the payroll data is maintained.
• To provide system administration support e.g. resetting passwords as required.
• Promptly reply to all payroll enquiries within the agreed timelines.
• Keep up to date with all current payroll statutory legislation and provide advice to the business on HMRC payroll related enquiries.
• Ensure compliance with the General Data Processing Requirements (GDPR) when dealing with payroll data and records.

People Management Responsibilities

There are no direct people management responsibilities within this role, however, the following will apply:

• Motivate team to ensure performance metrics are hit.
• Support communication structures and training initiatives across the team to ensure all key messages are communicated.
• Provide coaching on both soft and technical skills within the team.
• Participate in Recruitment.