Events Executive - Aviation Week in London

This role is based in our 240 Blackfriars Road office. Are you a proactive and highly organised professional with a passion for delivering exceptional live experiences? Join the dynamic Aviation Week events team as an Events Executive and play a pivotal role in delivering a global portfolio of 10–15 annual events. From intimate 150-person conferences to major tradeshows attracting over 16,000 attendees, this is your opportunity to thrive in a fast-paced, B2B environment. As part of our operations team, you’ll be at the heart of delivering seamless, high-quality events. You’ll coordinate logistics, manage stakeholder communications, and support the operational delivery from planning through to on-site execution. If you’re a confident project manager who takes ownership and is driven by continuous improvement and innovation, we’d love to hear from you.

What You’ll Be Doing:

• Exhibitor & Sponsor Management: Serve as the main point of contact for exhibitors and sponsors, ensuring all deliverables, materials, and guidelines are met on time.
• Stakeholder Relations: Provide exceptional post-contract support to sponsors, ensuring a smooth and professional experience from sign-up to event delivery.
• Operational Delivery: Attend and support events on-site, acting as a key point of contact for stakeholders. Collaborate with venues, suppliers, and contractors to ensure flawless execution and a positive experience for all involved.
• Project Coordination: Maintain and update essential event documentation, including floorplans, schedules, and administrative records.
• Supplier & Venue Research: Assist the events team in sourcing and evaluating suppliers, venues, and innovative operational solutions.
• Process Improvement: Analyze current processes and suggest creative ways to enhance efficiency, communication, and delivery standards.
• Cross-Functional Collaboration: Work closely with marketing, sales, and content teams to align event operations with broader business objectives.
• Additional Responsibilities: Create and maintain event trackers for assigned projects. Oversee and manage the event sales inbox, processing contracts efficiently. Respond to customer inquiries promptly and professionally. Perform additional tasks as required to support the team.

What We’re Looking For:

• Experience: At least one year of experience in event, exhibition, or conference project management, ideally in a B2B commercial setting.
• Skills: Strong project management and organisational skills with excellent attention to detail.
• Communication: Exceptional written and verbal communication abilities.
• Multitasking: Confident in managing multiple projects simultaneously and meeting deadlines.
• Tech-Savvy: Proficient in Microsoft Office (Outlook, Word, Excel); familiarity with event tech tools is a plus.
• Interpersonal Skills: Strong ability to build productive relationships with clients, vendors, and internal teams.
• Financial Acumen: Experience working with budgets and basic financial tracking.
• Mindset: Positive, pragmatic, and solution-focused.
• Flexibility: Willingness and ability to travel internationally for event delivery.

We believe that great things happen when people connect face-to-face. That’s why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely. We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone.

Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say.

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks.
• Broader impact: take up to four days per year to volunteer, with charity match funding available too.
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves.
• Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year.
• A flexible range of personal benefits: to choose from, plus company funded private medical cover.
• A ShareMatch scheme: that allows you to become an Informa shareholder with free matching shares.
• Strong wellbeing support: through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more.
• Recognition for great work: with global awards and kudos programmes.
• As an international company: the chance to collaborate with teams around the world.

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law.