At a Glance
- Tasks: Support large-scale conferences with Excel expertise and administrative tasks.
- Company: Join Tahaluf, the leading B2B events organiser in Saudi Arabia.
- Benefits: Freelance role with remote work flexibility and a dynamic team environment.
- Other info: Celebrate diversity in a supportive, disability-friendly workplace.
- Why this job: Be part of record-breaking events and make a real impact in the events sector.
- Qualifications: Excel proficiency and strong attention to detail are essential.
The predicted salary is between 32400 - 39600 £ per year.
Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF). Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, where teamwork rules and work feels as exciting as the events we create.
Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.
We're looking for an exceptional administrator with strong attention to detail and proficiency in Excel to join us as a Conference Support Administrator for a 5 month freelance position. In this role, you will need to use your exceptional Excel skills to manage v-lookups, pivot tables & financial reporting requirements for the team.
Other responsibilities will include:
- Budget tracker on ERP maintenance for Content and Sales team.
- Conference speaker-related payments: Honorariums, speaker fees, speaker reimbursements etc.
- Supplier payment for event related to Content, VIP, Investor Program and Sales teams.
- Manage event expenses from logistics suppliers/vendors and invoice payments where applicable.
- Update budget and invoice trackers and contingent workers.
- Maintain accurate records and databases related to speakers and content/logistics vendors’ payments.
- Create and maintain accreditation guide as per accreditation provider if applicable.
- Upload conference content (conference programme, speaker details, whitepapers) on the digital event platform.
- Provide general administrative support to the conference team as needed.
What you will bring:
- To be brilliant in this role, you must be an Excel superstar!
- You must have experience with v-lookups, pivot tables & financial reporting.
Your key competencies:
- Communication skills
- Customer service
- IT skills such as Microsoft Office
- CRM
- Organisational skills
- Ability to prioritise workload
- Attention to detail
- Meeting deadlines
- Ability to work well in a team
Please note this is a Freelancer, fixed term role. It can be performed remotely. We are not able to provide relocation or sponsorship support with the position.
We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.
Conference Support Administrator - 5 month Freelance/Contractor role employer: Informa Global Support
Informa Global Support is an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of Colchester. With a strong commitment to employee growth, we provide ample opportunities for professional development and leadership training, ensuring that our team members thrive in their careers while enjoying the benefits of a hybrid working model. Join us to be part of a global business where your expertise in VAT compliance will make a meaningful impact.
