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- Tasks: Support the LIONS Executive Team with diary management, travel, and general admin tasks.
- Company: Join Informa Festivals, a vibrant company focused on creating rewarding workplace experiences.
- Benefits: Enjoy flexible work options, 25 days annual leave, and personal wellbeing support.
- Why this job: Gain valuable experience in a dynamic environment with opportunities for career growth and community involvement.
- Qualifications: Previous EA/PA experience, strong organisational skills, and proficiency in G-Suite are essential.
- Other info: This is a 3-month FTC with potential for permanent placement; diverse candidates are encouraged to apply.
This role is based in High Holborn London office 3 days a week. We are recruiting for a confident and professional Executive Assistant to support part of the LIONS Executive Team. This business support role covers critical administration support for 3-4 VPs. The ideal candidate will have previous EA/PA experience, be able to hit the ground running, and be extremely organized and confident, with a willingness to learn and a muck-in attitude. This role is a 3-month fixed-term contract but there is potential for the role to go permanent.
Key accountabilities
- Diary management
- Minute taking
- Booking meeting rooms and desks for VPs and teams
- Travel and Expenses
- General admin
- Creating and editing PowerPoint decks
- Ad-hoc projects and research as necessary
Qualifications
- Previous experience as an EA/PA role for multiple staff
- Highly organized with great attention to detail
- Top-notch communication skills
- Proactive and personable
- Experience with G-Suite including Gmail, Google Calendar, and Google Meet
If you don’t meet every single requirement, we’d still encourage you to apply. At LIONS, we are committed to creating a diverse, inclusive, and authentic workplace, so if you are excited about this role, we would still like you to apply.
Additional Information
We work hard to make sure Life at Informa is rewarding, supportive, and enjoyable for everyone. Here’s some of what you can expect when you join us:
- Freedom & flexibility: Colleagues rate us highly for the flexibility and trust they receive, and most of us balance time in the office with remote work.
- Great community: A welcoming culture with in-person and online social events, charity days, and active diversity and inclusion networks.
- Broader impact: Take up to four days per year to volunteer, with charity match funding available.
- Career opportunity: Develop your career with training, mentoring, and access to courses on LinkedIn Learning. We support internal job moves.
- Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and flexible work options.
- Personal benefits and company-funded private medical cover.
- ShareMatch scheme to become an Informa shareholder.
- Wellbeing support through EAP, mental health first aiders, health apps, and more.
- Recognition programs for great work.
- Opportunity to collaborate globally.
We value energy and ambition, and look for colleagues eager to contribute and make things happen. If you meet most of the skills and experience listed, we encourage you to apply. At Informa, we foster inclusive environments where all backgrounds are welcomed. We are an Equal Opportunities Employer, making decisions based on merit and qualifications, without discrimination.
Executive Assistant - 3 Months FTC employer: Informa Festivals
Contact Detail:
Informa Festivals Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 3 Months FTC
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, such as G-Suite. Being able to demonstrate your proficiency in Gmail, Google Calendar, and Google Meet during any discussions will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or supported several executives in previous roles. This will help you convey your ability to juggle responsibilities effectively.
✨Tip Number 3
Research Informa Festivals and their culture. Understanding their values and work environment can help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 4
Prepare to discuss your proactive approach and willingness to learn. Think of instances where you've taken initiative or adapted quickly to new challenges, as this aligns well with the muck-in attitude they're looking for.
We think you need these skills to ace Executive Assistant - 3 Months FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous EA/PA experience, especially any roles where you supported multiple staff. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your confidence and proactive attitude. Mention your familiarity with G-Suite tools and how you can contribute to the LIONS Executive Team's success.
Highlight Relevant Skills: In your application, emphasise your top-notch communication skills and ability to manage diaries, book meetings, and handle travel arrangements efficiently. These are key responsibilities for the role.
Show Enthusiasm for the Role: Express your excitement about the opportunity to work at Informa Festivals. Mention your willingness to learn and adapt, as well as your interest in contributing to a diverse and inclusive workplace.
How to prepare for a job interview at Informa Festivals
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've successfully managed multiple schedules or projects in the past. This will demonstrate your ability to handle the demands of supporting several VPs.
✨Familiarise Yourself with G-Suite
Since the role requires experience with G-Suite, brush up on your skills with Gmail, Google Calendar, and Google Meet. Be ready to discuss how you've used these tools effectively in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage conflicting priorities or resolve issues quickly, and be prepared to explain your thought process.
✨Emphasise Your Communication Skills
Top-notch communication is crucial for this role. Be ready to share examples of how you've effectively communicated with teams or clients, especially in high-pressure situations. This will highlight your personable nature and professionalism.
