At a Glance
- Tasks: Support the Managing Director and coordinate exciting national events.
- Company: Join Infopro Digital, a global leader in information and technology.
- Benefits: Permanent contract, dynamic work environment, and growth opportunities.
- Other info: Fast-paced team with a focus on collaboration and innovation.
- Why this job: Be at the heart of impactful events and executive support.
- Qualifications: Strong communication, organisational skills, and attention to detail.
The predicted salary is between 36000 - 60000 £ per year.
Infopro Digital is currently looking for an Executive Assistant & Event Administration Assistant on a permanent contract to strengthen the team within its UKREiiF brand based in Leeds.
Who we are: Infopro Digital is a B2B group specialising in information and technology. With a presence in 20 countries, the group has 4,000 employees of 79 nationalities. UKREiiF – The UK’s Real Estate Investment and Infrastructure Forum is part of Infopro Digital. Built Environment Networking Ltd trades as UKREiiF, a national ecosystem that connects investors, developers, local authorities, and regions to support investment, regeneration, and long-term development across the UK. Our flagship annual event takes place in Leeds each May, welcoming 16,000+ attendees, alongside a programme of monthly UKREiiF Leaders Group events and private investment dinners, including events held at the Houses of Parliament.
The business is growing rapidly and operates in a fast-paced, highly collaborative environment. This is an exciting opportunity to join a driven and ambitious team at a key stage of growth. Join Infopro Digital and get the best of both worlds. Working at UKREiiF offers the energy and autonomy of a fast-growing specialist business, backed by the scale, structure, and stability of a global organisation, Infopro Digital.
As Executive Assistant & Event Administration Assistant, you will be a key player supporting senior leadership while contributing directly to the successful delivery of UKREiiF’s national events programme. You will work at the heart of the organisation, balancing high-level executive support with hands-on event coordination.
Role Overview: This is a dual-function role, split equally between:
- Executive Assistant to the Managing Director (50%)
- Event Administration Assistant (50%)
The role provides high-level administrative support to senior leadership while playing a key part in the coordination and delivery of UKREiiF’s events programme. You will work closely with the Managing Director and Senior Director, supporting day-to-day operations, executive coordination, and event administration.
Key Responsibilities:
- Executive Assistant to the Managing Director (50%):
- Comprehensive diary management and scheduling
- Inbox management and prioritisation of correspondence
- Organising internal and external meetings
- Preparing agendas, documents, and briefing notes
- Coordinating Board and senior leadership meetings
- Minute taking and distribution of actions
- Booking travel and accommodation
- Managing expenses and reconciliations
- Acting as a key point of contact for senior stakeholders
- Handling sensitive and confidential information with discretion
- Supporting the Managing Director with day-to-day administrative requirements
- Event Administration Assistant (50%):
- Speaker coordination across all UKREiiF events
- Delegate coordination and communication
- Sending and managing calendar invitations
- Booking travel, venues, and hotel accommodation for speakers and attendees
- Managing expenses related to speakers and event attendees
- Coordinating event logistics including:
- Name badges
- Printed materials
- Menus and signage
- Liaising with venues and suppliers
- Maintaining accurate event records and attendee information
- Supporting the events team during peak delivery periods
- Optional: Attendance at monthly UKREiiF events to support on-site event management (not a requirement)
Key Events Supported:
- UKREiiF Annual Event (Leeds – May, 16,000+ attendees)
- UKREiiF Leaders Group monthly events
- Private investment dinners
- Parliamentary events at the Houses of Parliament
Requirements:
Essential:
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Excellent English grammar and professional communication style
- Strong organisational and time-management skills
- Ability to manage multiple priorities simultaneously
- Calm and effective under pressure
- Confident communicating with senior and high-profile stakeholders
- Strong IT skills (Microsoft Office / Outlook / Teams)
Desirable:
- Experience or demonstrable examples of providing executive-level administrative support
EA to Managing Director and Event Assistant (Hiring Immediately) in Leeds employer: Infopro Digital Services Limited
Infopro Digital is an exceptional employer, offering a dynamic and collaborative work environment in Leeds, where you can thrive as an Executive Assistant & Event Administration Assistant. With a strong focus on employee growth and development, you will have the opportunity to support high-level executives while playing a vital role in delivering impactful national events. Enjoy the benefits of working within a fast-growing specialist business backed by the stability of a global organisation, fostering both autonomy and teamwork.
Contact Details:
Infopro Digital Services Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land EA to Managing Director and Event Assistant (Hiring Immediately) in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice your pitch! You never know when you’ll meet someone who could help you land that dream job. Be ready to explain why you’re the perfect fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace EA to Managing Director and Event Assistant (Hiring Immediately) in Leeds
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant & Event Administration Assistant. Highlight relevant experience and skills that match the job description, especially your organisational and communication skills.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that demonstrate your ability to handle high-level executive support and event coordination.
Showcase Your Attention to Detail:Since this role requires exceptional attention to detail, make sure your application is free from typos and errors. A polished application reflects your professionalism and commitment to quality.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Infopro Digital Services Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the dual nature of the role. Familiarise yourself with both the Executive Assistant and Event Administration responsibilities. This will help you articulate how your skills align with their needs and demonstrate your enthusiasm for supporting senior leadership and coordinating events.
✨Showcase Your Organisational Skills
Given the fast-paced environment at Infopro Digital, it's crucial to highlight your organisational prowess. Prepare examples of how you've successfully managed multiple priorities in the past. Be ready to discuss specific tools or methods you use to stay organised, especially when handling diary management and event logistics.
✨Communicate Confidently
Strong communication is key for this role, especially when liaising with senior stakeholders. Practice articulating your thoughts clearly and confidently. Consider preparing a few questions to ask during the interview that reflect your understanding of the company and its events, which will also showcase your communication skills.
✨Demonstrate Attention to Detail
Attention to detail is essential for both executive support and event coordination. Bring along examples of your work that illustrate your meticulousness, whether it’s in managing correspondence or ensuring event logistics run smoothly. During the interview, be mindful of your own presentation and the details you share, as this will reflect your ability to handle sensitive information with discretion.
