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For Companies At a Glance
- Tasks: Support senior management with records, documentation, and office systems.
- Company: Infocus is a leading provider in labour and civil engineering project delivery.
- Benefits: Enjoy company events, a pension scheme, and a competitive salary.
- Why this job: Join a supportive team and make a real impact in a growing business.
- Qualifications: Experience in administration, strong organisation skills, and proficiency in Microsoft Office required.
- Other info: Full-time role with opportunities for professional development.
The predicted salary is between 28800 - 43200 £ per year.
Be at the centre of a high-performing support team. Infocus is a nationally recognised provider of labour and civil engineering project delivery, specialising in highways, rail, utilities, and infrastructure. As we continue to grow, we are looking for a detail-focused and dependable Office Administrator to work closely with senior staff and support the smooth operation of our head office functions.
About the Role
This role plays a key part in supporting our senior management team through the upkeep of accurate records, coordination of documentation, and maintenance of internal databases. You’ll be trusted to manage sensitive information, contribute to efficient office systems, and ensure that critical documentation is well-organised and easily accessible.
Key Responsibilities
- Provide direct administrative support to directors and senior team members
- Maintain internal databases, trackers, and logs to ensure data accuracy and accessibility
- Manage documentation and version control for compliance, project, and HR records
- Prepare, format, and update internal documents, reports, and templates
- Organise digital filing systems and support the upkeep of SharePoint and centralised records
- Coordinate communication across departments and ensure timely flow of information
What We’re Looking For
- Previous experience in an administrative or document coordination role
- Highly organised with strong attention to detail and confidentiality
- Confident working with senior stakeholders and managing competing priorities
- Proficient in Microsoft Office (particularly Excel, Word, Outlook) and document management systems
- Strong written communication and record-keeping skills
Why Join Infocus?
- Work alongside senior decision-makers in a role with real impact
- Be part of a growing business with a strong national footprint and industry reputation
- Supportive environment with long-term opportunities for development
- Structured, professional culture that values accuracy, accountability, and delivery
Salary: Competitive, based on experience
If you’re organised, proactive, and ready to support senior leadership in a fast-paced environment, we’d love to hear from you.
Job Type: Full-time
Benefits:
- Company events
- Company pension
- Salary - Negotiable dependent on experience
Schedule: Monday to Friday
Work Location: In person
Office Administrator employer: Infocus Resources
Contact Detail:
Infocus Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Office applications like Excel and SharePoint. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Research Infocus and its projects in labour and civil engineering. Understanding their operations and recent developments will help you engage in meaningful conversations during interviews and show your genuine interest in the company.
✨Tip Number 3
Prepare examples from your previous experience that highlight your organisational skills and attention to detail. Be ready to discuss how you've successfully managed documentation and supported senior staff in past roles.
✨Tip Number 4
Network with current or former employees of Infocus on platforms like LinkedIn. They can provide insights into the company culture and expectations, which can be invaluable when tailoring your approach for the interview.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience in administrative roles, particularly focusing on your attention to detail and ability to manage sensitive information. Use specific examples that demonstrate your organisational skills and proficiency with Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Emphasise your experience with document management and your ability to support senior staff effectively. Show enthusiasm for the role and the company.
Highlight Relevant Skills: In your application, clearly outline your skills in record-keeping, communication, and document coordination. Mention your familiarity with tools like SharePoint and any other document management systems you have used.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Administrator role.
How to prepare for a job interview at Infocus Resources
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your methods for keeping records and documentation in order.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail. During the interview, be ready to discuss specific instances where your attention to detail made a difference, whether in document management or data accuracy.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills, especially in Excel and Word. Be prepared to discuss how you've used these tools in previous roles to enhance efficiency.
✨Prepare for Stakeholder Interaction
You'll be working closely with senior staff, so it's important to convey confidence in your communication skills. Think of examples where you've effectively communicated with higher-ups or managed competing priorities.
