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For Companies At a Glance
- Tasks: Support a visionary CTO in a fast-paced nanotechnology scale-up.
- Company: Join a dynamic team backed by global investors in Abingdon, Oxford.
- Benefits: Earn £38,000 to £48,000 with 25 days leave and private healthcare.
- Other info: Flexible, collaborative environment with opportunities for personal growth.
- Why this job: Be at the heart of innovation while managing exciting projects and travel.
- Qualifications: Experience as an Executive Assistant at C-suite level is essential.
The predicted salary is between 38000 - 48000 £ per year.
Are you an established Executive Assistant who would enjoy supporting a visionary founder of a successful scale‑up in the nanotechnology industry? Do you have a flexible and adaptable mindset where no two days look the same? Can you build effective relationships with the wider technical community and internal team members? If this sounds like you, read on.
Reward and Benefits
- £38,000 to £48,000 (depending on experience)
- 25 days annual leave
- Death in service and private health care benefits
- Personal pension contributions of 4% with salary sacrifice
- A generous EMI Share scheme
Based in Abingdon, Oxford, UK, we are a high calibre team of 100 plus people and we are growing fast. We are backed by global financial and industry investors including Applied Ventures, the strategic venture arm of the industry leading equipment company.
Location and work pattern
This role requires working from our headquarters at: Suite 1, Hitching Court, Abingdon Business Park, Abingdon, Oxfordshire, OX14 1RG, United Kingdom for the majority of the time.
About the role
You will be providing comprehensive support to a very busy CTO, ensuring the smooth running of all aspects of his day. A typical day for an Executive Assistant could look like this:
- Proactively managing complex and fast‑changing diaries, coordinating meetings, appointments, and travel across multiple time zones.
- Using tech such as co‑pilot to support meetings with: preparing agendas, minutes, tracking actions, and following up.
- Ensuring CTO is fully briefed ahead of meetings and his time is managed effectively (pre‑reading presentations and documents ahead of time).
- Handling email correspondence and wider communications on behalf of the CTO, ensuring timely and professional responses.
- Supporting ad‑hoc projects and initiatives as required by the CTO.
- Coordinating overseas and domestic travel arrangements and producing detailed travel itineraries to ensure smooth journeys.
Who we are looking for
To succeed as an Executive Assistant, we do need you to have skills and experience of:
- Executive Assistant or Personal Assistant at a C‑suite level.
- A high level of attention to detail and accuracy – you will be working for a scientist!
- Outstanding written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
- Confident with all Microsoft and relevant AI tools.
- Discretion, tact, and the ability to handle confidential information appropriately.
- Flexibility and adaptability to changing priorities and demands.
- Ability to work closely with existing PA to CEO, to support each other’s workloads and provide holiday cover when required.
We look for these attributes for our team
- Self‑management: Able to work independently, setting priorities for own work based upon the company goals and targets.
- Teamwork: Engages with other members of the company to bring the best solutions to the problem. Recognise the value that fellow company members bring to enhance own abilities. Supports colleagues with their tasks when critical to the company goals.
- Impact and Influence: Establishes themselves as the knowledge centre in their own field.
Executive Assistant to the Founder employer: Infinitesima
Contact Detail:
Infinitesima Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Founder
✨Tip Number 1
Network like a pro! Reach out to people in the nanotechnology industry or those who work at the company you're eyeing. A friendly chat can open doors and give you insider info that could set you apart.
✨Tip Number 2
Prepare for the interview by researching the founder and the company's recent projects. Show us you’re genuinely interested and ready to support their vision. Tailor your answers to reflect how your skills align with their needs.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or use online platforms to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team and supporting the CTO in their busy role.
We think you need these skills to ace Executive Assistant to the Founder
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-suite executives and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Don’t forget to mention your adaptability and how you handle changing priorities, as that’s key for us.
Showcase Your Communication Skills: Since outstanding written communication is crucial for this role, make sure your application is clear, concise, and free of errors. We love attention to detail, so take the time to proofread before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Infinitesima
✨Know Your CTO
Before the interview, do some research on the founder and their vision for the company. Understanding their background and the company's goals will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Tech Tools
Familiarise yourself with Microsoft tools and any relevant AI software mentioned in the job description. Being able to demonstrate your proficiency during the interview will show that you're ready to hit the ground running and can manage the CTO's complex needs effectively.
✨Showcase Your Flexibility
Prepare examples from your past experiences where you've successfully adapted to changing priorities or handled unexpected challenges. This role requires a flexible mindset, so highlighting your adaptability will resonate well with the interviewers.
✨Communicate Clearly and Professionally
Since you'll be handling communications on behalf of the CTO, practice articulating your thoughts clearly and professionally. During the interview, focus on your verbal communication skills and ensure you convey your ideas succinctly, as this will reflect your ability to represent the CTO effectively.