About the role
Join the events team to plan, coordinate and deliver events from brief through to post-event review. You will help ensure each event runs safely, on time and within budget, while meeting the client's brief and creating a positive experience. The role involves working across different venues in Singapore, indoors and outdoors, with long days, evenings, weekends and public holidays when events require.
Key responsibilities
- Help develop event concepts and run-of-show plans with Accounts Servicing, the Assistant Operations Manager Events and Directors.
- Prepare event plans including timelines, floor plans, equipment lists, manpower rosters and supplier lists.
- Request quotes and brief and coordinate suppliers and venue management across AV, staging, decor, food and beverage, transport and security.
- Track event budgets and expenses, and flag risks of overspend early.
- Oversee set-up and strike, and coordinate logistics, deliveries and suppliers on site.
- Run show calls and manage event programmes and timings.
- Provide on-site support to clients, resolve issues promptly and escalat...
- Brief and direct freelance crew and helpers, and check attendance and readiness.
- Follow and enforce site safety rules and ensure assigned permits, licences and approvals are in place before each event.
- Check equipment, set-up and materials for safety and quality before events begin.
- Follow company policies on confidentiality, claims, social media and client data.
- Complete post-event reports within five working days, including evaluations and recommendations for improvement.
- Reconcile costs and supplier invoices, and return and record equipment.
What we're looking for
- A diploma or degree in events management, hospitality, communications, business or a related field, or equivalent experience.
- One to three years of experience in events, exhibitions, entertainment or production. Relevant internships and strong events experience will be considered.
- Strong planning and organisational skills, with the ability to manage multiple tasks and deadlines.
- Clear written and verbal communication in English.
- Working knowledge of Microsoft Office or Google Workspace and basic budgeting.
- Basic knowledge of event production, including AV, staging and logistics, is an advantage.
- Other language skills are an advantage for some clients.
- Core competencies include quality, client focus, teamwork, initiative, reliability, adaptability, compliance and safety, and learning.
