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- Tasks: Coordinate and manage facilities contracts and daily operations at INEOS Grangemouth.
- Company: Join INEOS, a global leader in petrochemicals with a commitment to sustainability.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Be part of a dynamic team driving innovation in a sustainable industry.
- Qualifications: Full UK Driving Licence and proficiency in Microsoft Office required; organisational skills essential.
- Other info: Entry-level position with potential for career advancement in a diverse workplace.
The predicted salary is between 21600 - 25200 £ per year.
INEOS Grangemouth, Scotland, United Kingdom
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INEOS Grangemouth, Scotland, United Kingdom
1 day ago Be among the first 25 applicants
Join to apply for the Facilities Contracts Co-ordinator role at INEOS
Title: Facilities Contracts Co-ordinator
Hours: 37.5 per week
Location: Grangemouth
Salary: Dependent on skills, qualifications and experience
Contract type: PAYE Agency
About Us
A truly global company, INEOS comprises of numerous businesses with sites in countries throughout the world. We also encompass a wide range of consumer brands and sports interests.
Grangemouth remains one of INEOS’ key sites in the UK and is home to world scale manufacturing plants – offering a unique environment in which to grow your skills, knowledge and competencies within the petrochemical sector.
We are engineering a strong future for our site, based on a highly skilled, experienced workforce and a portfolio of essential products that underpin a sustainable, low carbon future for all. We are entrepreneurial. We love to find new ways of doing things. Whether that’s through improving the energy efficiency of our plants, developing new ways of working or delivering on our net zero promises. And we’re proud to be doing this in Scotland.
We believe in offering our employees true autonomy and empowerment with a working environment that creates the opportunities for all of us to achieve our potential and to have a fulfilling professional career. We’re looking for committed and talented people to join our teams, to realise our ambitions and shape the future.
About Our Opportunity
The Facilities Contracts Co-ordinator will co-ordinate and administer facilities and interface areas site contracts. They will also manage the day to day running of the facilities asset service request system, ensuring proper flow of site procedures and supports the site management team by carrying out common office duties.
Key Accountabilities
- Plan and organise all INEOS vehicle inspections and repairs whilst maintain all vehicle records.
- Maintain the work history data in the amenities management and maintenance management systems (Maximo).
- Monitor the Maximo system; to ensure contract scopes are delivered as per legal and asset demand.
- Appraise service delivery during contract reviews, informing suppliers of any delivery issues and/or improvements, and allowing the Contract Owner to evaluate contract performance.
- Ensure all cost control processes are followed for all requested contract work to deliver a cost effective service prior to work commencing. Reviewing existing contracts and spotting any anomalies associated to avoid contract amendments later on in the year.
- Evaluate, authorise and receipt service provider invoices, to allow payment. Assess and challenge disputed invoices with service providers to ensure contract terms and conditions are achieved.
- Develop and recommend changes to service delivery for contracts.
- Maintain licence check data base and ensure all drivers are logged and compliant.
- Update MID insurance data base as required.
- Update and design team’s share point.
About You
Required:
- Must have a full UK Driving Licence
- Highly organised with the ability to work under pressure
- Be proficient in computer systems
- Basic knowledge of facilities and building management
- Strong attention to detail
- Ability to handle confidential information
- Proficiency with Microsoft Office e.g. Word, PowerPoint, SharePoint etc.
- Good time management and communication skills
Desired:
- Knowledge of UK Transport Legislation
- An understanding of maintenance workflow process
- Understanding of budgets and cost control
How To Apply
Application Process
Interested candidates should submit their CV via our website.
Pre-screen (If applicable)
Applicants with a successful CV may be invited to an online MS Teams or telephone call to further discuss the role, the organisation and your suitability.
Formal Interview
Successful applicants will then be invited to interview which will consist of behavioural and technical questions. For some roles the recruitment process may also include technical testing, behaviour questionnaires and/ or a delivering a presentation.
Provisional Offer
If you are selected as the preferred candidate you will receive a provisional offer which will be subject to a medical assessment and reference checks. Some roles may also require a criminality check.
If you would like to discuss any adjustments you may require throughout the recruitment and selection process please contact opportunities.uk@ineos.com.
As an equal opportunity employer, we encourage diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all protected characteristics and commit to providing any reasonable adjustments required during application, assessment and on-boarding stages.
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Industries
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Facilities Contracts Co-ordinator employer: INEOS
Contact Detail:
INEOS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Contracts Co-ordinator
✨Tip Number 1
Familiarise yourself with the Maximo system, as it's crucial for the role. Understanding how to navigate and utilise this software will give you a significant advantage during the interview process.
✨Tip Number 2
Brush up on your knowledge of UK Transport Legislation. This will not only help you in the role but also demonstrate your commitment to understanding the industry standards during your discussions with the hiring team.
✨Tip Number 3
Prepare to discuss your organisational skills and how you handle pressure. Think of specific examples from your past experiences that showcase your ability to manage multiple tasks effectively.
✨Tip Number 4
Research INEOS and their sustainability initiatives. Showing that you understand their goals and values will help you connect with the interviewers and demonstrate your enthusiasm for the role.
We think you need these skills to ace Facilities Contracts Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Facilities Contracts Co-ordinator role. Emphasise your organisational skills, attention to detail, and any experience with facilities management or contract administration.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses why you are a good fit for INEOS and this position. Mention your understanding of the petrochemical sector and how your background can contribute to their goals, especially in terms of cost control and service delivery.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office and any experience with systems like Maximo. If you have knowledge of UK Transport Legislation or maintenance workflow processes, make sure to include that as well.
Prepare for Interviews: If selected for an interview, be ready to discuss your previous experiences in detail. Prepare examples that demonstrate your ability to handle confidential information, manage time effectively, and communicate well under pressure.
How to prepare for a job interview at INEOS
✨Know Your Role
Familiarise yourself with the key responsibilities of a Facilities Contracts Co-ordinator. Understand the importance of managing contracts, vehicle inspections, and maintenance systems like Maximo. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Since the job requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks under pressure. Highlight how you prioritised tasks and maintained attention to detail in your work.
✨Prepare for Behavioural Questions
Expect behavioural interview questions that assess your problem-solving and communication skills. Use the STAR method (Situation, Task, Action, Result) to structure your responses, ensuring you provide clear and concise examples relevant to the role.
✨Demonstrate Technical Proficiency
Be ready to discuss your experience with Microsoft Office and any other relevant software. If you have knowledge of UK Transport Legislation or maintenance workflows, be sure to mention it, as this could set you apart from other candidates.
