At a Glance
- Tasks: Support the TAR Team with admin tasks like document management and meeting minutes.
- Company: Join INEOS, a global leader in chemical manufacturing with a vibrant workplace culture.
- Benefits: Enjoy a flexible work environment and gain valuable experience in a dynamic industry.
- Other info: This is a short-term contract until October 2025, ideal for students seeking practical experience.
- Why this job: Perfect for those looking to grow their skills in a supportive team during an exciting project.
- Qualifications: Proficiency in Microsoft Office and a proactive attitude are essential; admin experience preferred.
The predicted salary is between 24000 - 36000 € per year.
INEOS Grangemouth, Scotland, United Kingdom
Hours: 37.5 per week
Location: Grangemouth HQ, O&P UK
Salary: Dependent on skills, qualifications and experience
Contract type: PAYE Agency until the end of October 2025
About Us
A truly global company, INEOS comprises numerous businesses with sites in countries throughout the world. Grangemouth remains one of INEOS' key sites in the UK and is home to world scale manufacturing plants, offering a unique environment in which to grow your skills, knowledge and competencies within the petrochemical sector.
About Our Opportunity
We are offering a short-term contract for an individual to support our Central TAR Team with their administration during our upcoming event.
Key Accountabilities
- Print & collate technical documents / drawings.
- Print & collate workpack supporting documentation.
- Collate, identify and order office stationary to support the team.
- Monitor and update trackers and registers.
- Take minutes of meetings, highlight actions and owners and distribute notes.
- Manage team IT requirements – raise issues, track responses, order equipment.
- Manage office accommodation, allocating desks, arranging lockers etc.
- Workpack administration, track documents, management of ‘red pen mark-ups’ from engineers and contractors & management IT and hard copy filing systems.
This position will require some periods of flexible working during TAR/shutdown events. It includes working with the INEOS TAR & asset teams and also with the TAR contractors and vendors.
About You
Required:
- Able to use Microsoft Office applications to a good level.
- High appreciation of the importance in completeness and quality of documentation.
- Proactive, resourceful with the ability to work on own and as part of a team.
- Positive attitude with the ability to influence and a have flexible approach to work.
- Experience in a similar role or able to demonstrate current admin experience.
Desired:
- Document control experience.
Due to the short-term nature of the position we are unable to accept applications from candidates who require employer Visa sponsorship.
How To Apply
Application Process
- Interested candidates should submit their CV via our website.
- Pre-screen (If applicable): Applicants with a successful CV may be invited to an online MS Teams or telephone call to further discuss the role, the organisation and your suitability.
- Formal Interview: Successful applicants will then be invited to interview which will consist of behavioural and technical questions. For some roles the recruitment process may also include technical testing, behaviour questionnaires and/or delivering a presentation.
- Provisional Offer: If you are selected as the preferred candidate you will receive a provisional offer which will be subject to a medical assessment and reference checks. Some roles may also require a criminality check.
As an equal opportunity employer, we encourage diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all protected characteristics and commit to providing any reasonable adjustments required during application, assessment and onboarding stages. If you would like to discuss any adjustments you may require throughout the recruitment and selection process please contact opportunities.uk@ineos.com.
Seniority level: Entry level
Employment type: Contract
Job function: Administrative
Industries: Chemical Manufacturing
Admin Assistant (TAR Team) in Grangemouth employer: INEOS
At INEOS Grangemouth, we pride ourselves on being an excellent employer, offering a dynamic work environment within one of the UK's key petrochemical sites. Our culture fosters professional growth and development, providing employees with opportunities to enhance their skills while working alongside industry experts. With a commitment to inclusivity and diversity, we ensure that every team member feels valued and supported in their role.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Assistant (TAR Team) in Grangemouth
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly Microsoft Office applications. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Research INEOS and their TAR Team to understand their operations and culture. This knowledge will help you tailor your responses in interviews and show that you're genuinely interested in the role and the company.
✨Tip Number 3
Prepare for behavioural questions by thinking of examples from your past experiences that showcase your proactive attitude and ability to work both independently and as part of a team. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Tip Number 4
Since the role involves managing documentation and office supplies, consider bringing a few ideas on how you could improve efficiency in these areas. This shows initiative and that you’re already thinking about how to contribute positively to the team.
We think you need these skills to ace Admin Assistant (TAR Team) in Grangemouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant administrative experience and skills, particularly in using Microsoft Office applications. Emphasise any previous roles where you managed documentation or supported teams.
Craft a Strong Cover Letter:Write a cover letter that showcases your proactive attitude and resourcefulness. Mention specific examples of how you've successfully managed administrative tasks in the past, especially in a team environment.
Highlight Key Skills:In your application, clearly outline your attention to detail and ability to maintain high-quality documentation. These are crucial for the Admin Assistant role, so provide examples of how you've demonstrated these skills.
Prepare for the Interview:If selected for an interview, be ready to discuss your experience with document control and your approach to managing office tasks. Familiarise yourself with common behavioural and technical questions related to administrative roles.
How to prepare for a job interview at INEOS
✨Know Your Role
Familiarise yourself with the specific responsibilities of the Admin Assistant position within the TAR Team. Understand the key accountabilities such as document management, minute-taking, and IT requirements to demonstrate your readiness for the role.
✨Showcase Your Skills
Be prepared to discuss your proficiency in Microsoft Office applications and any relevant administrative experience. Highlight examples where you've ensured the completeness and quality of documentation, as this is crucial for the role.
✨Demonstrate Proactivity
During the interview, share instances where you took initiative in previous roles. This could include how you managed office supplies or improved filing systems. A proactive attitude is highly valued in this position.
✨Prepare for Behavioural Questions
Expect behavioural questions that assess your teamwork and flexibility. Prepare answers that reflect your positive attitude and ability to influence others, as these traits are essential for working effectively within a team.
