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- Tasks: Manage job packets and ensure accurate data flow in the SyteLine system.
- Company: Join a diverse team at ISI, committed to equal opportunity and innovation.
- Benefits: Enjoy flexible working conditions and opportunities for professional growth.
- Why this job: Be part of a dynamic environment where your attention to detail makes a real impact.
- Qualifications: High school diploma and 3 years of administrative experience required.
- Other info: We encourage applications from underrepresented individuals in the industry.
The predicted salary is between 28800 - 48000 £ per year.
The System Data Specialist is responsible for maintenance of job packets in the SyteLine system. This position ensures that the flow and integration of data/information is completed in an accurate, timely, and efficient manner. This position requires someone with a high attention to detail and good computer/systems skills with the ability to initiate process improvements. Further, this person must have exceptional communication skills with the ability to speak with both shop, field, and office personnel. The individual in this position must have strong computer skills, Microsoft Office and ERP, and be willing to learn new systems as necessary. A successful candidate must be flexible and able to handle an ever-changing environment.
Success Criteria & Measurement
- Punctual with good attendance
- General Payroll knowledge
- Computer knowledge specifically ERP (Infor)
- Microsoft Office (mainly Excel)
- Understand the flow of data and uncover and fix discrepancies
- Detail oriented and follows directions with minimal oversight
- Communicate effectively with both shop, field, and office personnel
Responsibilities
- Understand the flow of information through the ERP system to ensure timely closing of projects and data
- Supporting the Shop: closing jobs; correcting jobs packets and shipping quantities; filing completed packets
- Primary position for data corrections in CSI and fixing punches (SyteLine and Factory Track); Time & Attendance Specialist is secondary in this function.
- Daily Error review and editing from shop punches in Factory Track.
- As required shipping of project items to proper projects.
- Scanning drawings for adding to job packets.
- Other duties as assigned
Qualifications
- High School diploma required
- Minimum of 3 years' experience working in an administrative capacity
- Strong clerical skills: filing, organizing, data entry, etc.
- Highly productive working in a fast-paced production environment
- Ability to follow verbal and written instructions
- Excellent interpersonal communication skills, customer service and follow-up oriented
- Ability to work independently and within a team while managing multiple tasks effectively
- Knowledge of job accounting/costing a plus
System Data Specialist employer: Industrial Service & Installation
Contact Detail:
Industrial Service & Installation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land System Data Specialist
✨Tip Number 1
Familiarise yourself with the SyteLine ERP system before applying. Understanding its functionalities and how data flows through it will give you a significant edge during interviews.
✨Tip Number 2
Brush up on your Microsoft Excel skills, as this role requires strong proficiency in it. Consider taking an online course or practicing with real data to showcase your abilities.
✨Tip Number 3
Prepare to discuss your experience in handling discrepancies and errors in data. Think of specific examples where you've successfully resolved issues, as this will demonstrate your attention to detail.
✨Tip Number 4
Practice your communication skills, especially in explaining technical information to non-technical personnel. Being able to convey complex ideas simply will be crucial in this role.
We think you need these skills to ace System Data Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles and data management. Emphasise your proficiency with ERP systems and Microsoft Office, particularly Excel, as these are crucial for the System Data Specialist position.
Craft a Strong Cover Letter: In your cover letter, address how your skills align with the responsibilities of the role. Mention your attention to detail, ability to communicate effectively with various personnel, and any experience you have with process improvements or data corrections.
Showcase Relevant Experience: When detailing your work history, focus on specific examples that demonstrate your clerical skills, ability to manage multiple tasks, and experience in fast-paced environments. Highlight any previous roles where you worked with job accounting or costing.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is key for this role. A polished application reflects your professionalism and commitment.
How to prepare for a job interview at Industrial Service & Installation
✨Showcase Your Attention to Detail
As a System Data Specialist, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped prevent errors or improved processes.
✨Demonstrate Your Technical Skills
Make sure to highlight your proficiency with ERP systems, especially Infor, and Microsoft Office, particularly Excel. You might be asked to solve a problem or demonstrate your skills during the interview, so brush up on these tools beforehand.
✨Communicate Effectively
Since this role requires interaction with various personnel, practice articulating your thoughts clearly. Prepare to discuss how you've successfully communicated with different teams in the past, especially in a fast-paced environment.
✨Be Ready for Process Improvement Discussions
The job involves initiating process improvements, so think of instances where you identified inefficiencies and proposed solutions. Be ready to share these examples and how they positively impacted your previous workplace.
