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- Tasks: Support production operations with record-keeping and communication between office and floor.
- Company: Join a dynamic factory team focused on efficiency and collaboration.
- Benefits: Competitive salary, hybrid work environment, and opportunities for growth.
- Why this job: Be the backbone of production, ensuring smooth operations and compliance.
- Qualifications: Detail-oriented, strong organisational skills, and proficient in Microsoft Office.
- Other info: Engage in a vibrant workplace with a focus on teamwork and development.
The predicted salary is between 26000 - 27000 £ per year.
We are seeking a highly organized and detail-oriented individual to support our production operations by ensuring accurate record-keeping, compliance, and smooth communication between the office and production floor. This role requires frequent movement between the office and production areas, a keen eye for detail, and the ability to proactively identify issues and escalate them appropriately. The ideal candidate will be comfortable handling administrative tasks while staying closely engaged with production activities. Role is fixed days paying £26,000 - £27,000 p/a.
Key Responsibilities:
- Monitor and log attendance and workstations of operatives and senior staff; maintain the central resource board.
- Update and maintain accurate timesheet logs.
- Verify operative training levels and workstation assignments, advising of any discrepancies.
- Check that TPM (Total Productive Maintenance) sheets are completed for each shift and report issues to maintenance.
- Collate training documentation and submit to HR; identify training gaps and alert Team Leaders or Seniors.
- Manage holiday bookings, recording temporary and permanent staff absences in central systems or trackers.
- Monitor PPE usage on the production floor and escalate repeated non-compliance; issue PPE as required.
- Report near-miss opportunities observed during production walk-arounds.
- Remind Process Leaders of required people tasks (e.g., return-to-work meetings, probation reviews, 1-2-1s, AIP reviews).
- Ensure Toolbox Talks (TBT) and Standard Work Procedures (SWPs) are uploaded and current in central files.
- Collect new starter paperwork, create access cards, and manage locker assignments.
- Prepare daily shift reports covering operational performance, PPE adherence, training compliance, TPM completion, and attendance.
- Maintain and update the asset register.
- Distribute internal communications.
Requirements:
- Strong attention to detail and accuracy.
- Comfortable moving between office and production environments throughout the day.
- Excellent organizational and record-keeping skills.
- Ability to identify potential compliance or operational issues and escalate appropriately.
- Strong communication skills and ability to work with multiple teams.
- Proficient in Microsoft Office (Excel, Word, Outlook) and experience with HR/production systems is a plus.
Desirable:
- Previous experience in production administration, compliance, or operations support.
- Knowledge of health and safety, quality assurance, and maintenance processes.
Working Conditions:
Hybrid environment: office-based and production floor.
Factory Administrator in Coventry employer: Industrial Recruitment Solutions Ltd
Contact Detail:
Industrial Recruitment Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Factory Administrator in Coventry
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the job description, especially your attention to detail and organisational skills.
✨Tip Number 3
Don’t forget to ask questions! At the end of your interview, have a couple of thoughtful questions ready about the role or the team. This shows you’re engaged and keen to learn more about how you can contribute.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and serious about landing the job!
We think you need these skills to ace Factory Administrator in Coventry
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and attention to detail. We want to see how your experience aligns with the responsibilities listed in the job description, so don’t be shy about showcasing relevant roles!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Factory Administrator role. Mention specific examples of how you've handled administrative tasks or compliance issues in the past.
Show Off Your Communication Skills: Since this role involves liaising between the office and production floor, make sure to highlight your communication skills. We love candidates who can demonstrate their ability to work with multiple teams effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Industrial Recruitment Solutions Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Factory Administrator. Familiarise yourself with tasks like monitoring attendance and managing holiday bookings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, be prepared to discuss how you've successfully managed records or compliance in the past. Bring examples of how you've handled administrative tasks efficiently, especially in a production environment, to highlight your suitability for the job.
✨Communicate Clearly
Strong communication skills are key for this role, so practice articulating your thoughts clearly. Think about how you would explain complex information to different teams, as you'll need to liaise between the office and production floor. A clear and confident communication style will impress your interviewers.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding compliance and operational issues. Prepare scenarios where you identified a problem and escalated it appropriately. This will showcase your proactive approach and ability to handle challenges effectively.