Fleet & Property Manager

Location: Southampton

Salary: £40k to £50k

Hours: 40 hours per week, 4 days per week in office

Business Overview

With over 50 years of experience, ICE is the UK’s largest independent provider of cleaning equipment. We manage thousands of sites across the UK in a wide variety of sectors including retail, healthcare, warehousing, manufacturing, distribution, and education. As well as supplying and servicing traditional cleaning equipment, we also have over a decade of experience in robotic floor cleaning machines.

Role Overview

As Fleet & Facilities Manager, you are responsible for the efficient management, compliance and optimisation of the Company’s vehicle fleet and property assets. The role ensures all vehicles and buildings are safe, compliant, cost-effective and fit for purpose, working closely with internal stakeholders, suppliers and contractors. You oversee the full lifecycle of a diverse fleet, from procurement and deployment through to maintenance and disposal, ensuring availability meets business needs. You also manage property maintenance and site services, with a strong ESG focus to deliver sustainable, environmentally responsible solutions while maintaining commercial effectiveness.

Responsibilities and Accountabilities

• Fleet Management
  • Manage the full lifecycle of the Company fleet (HGVs, vans, cars and EVs), ensuring the right mix, availability, safety and compliance.
  • Lead fleet procurement and tender processes, maintenance scheduling, servicing and disposal.
  • Maintain accurate fleet records, including licensing, inspections, MOTs, servicing and insurance.
  • Manage fleet suppliers, leasing companies, maintenance providers, fuel cards, telematics and tracking systems.
  • Monitor vehicle usage, costs, fuel/charging efficiency and driver behaviour, ensuring compliance with Company and DVLA regulations.
  • Manage vehicle handovers, inspections, accidents and insurance claims.
  • Support EV transition and charging infrastructure, promoting safe, efficient and compliant fleet operations.
• Facilities Management
  • Manage maintenance, compliance and operation of Company sites, acting as the main facilities contact.
  • Oversee planned and reactive maintenance, statutory inspections and health, safety and environmental compliance.
  • Coordinate contractors, site services, utilities, security, cleaning and waste management.
  • Support property projects including acquisitions, relocations, refurbishments and space planning.
  • Work closely with Health & Safety to conduct site inspections and risk assessments.
• Financial, Contract & Supplier Management
  • Prepare and manage fleet and facilities budgets, monitoring spend and delivering cost efficiencies.
  • Negotiate and manage supplier and contractor contracts to ensure value, performance and compliance.
• Reporting, ESG & Continuous Improvement
  • Maintain asset registers, compliance documentation and accurate records.
  • Produce performance, cost and compliance reports.
  • Drive continuous improvement, sustainability and environmental initiatives across fleet and property.
• General Responsibilities
  • Develop and maintain fleet and facilities policies and procedures.
  • Build strong relationships with stakeholders, suppliers and service providers.
  • Promote a proactive, professional and customer-focused approach.

Qualifications, Skills and Experience

• Educated to GCSE level or above, including Grade C (or equivalent) in English and Maths;
• Previous experience in fleet management and/or property management (essential);
• Fleet and Property Management qualifications such as IWFM (desirable);
• Strong knowledge / passion of motor vehicles;
• Competent user of Microsoft Office applications (particularly Excel);
• IT literate with the ability to learn new systems quickly;
• Strong communication skills with an excellent telephone manner;
• Strong organisational skills with the ability to manage workload within tight timescales;
• Practical, hands-on approach with strong commercial awareness;
• Highly organised, detail-oriented and performance focused with a pro-active approach;
• Resilient and adaptable with the ability to manage multiple priorities;
• Committed to safety, compliance, and continuous improvement with a strong understanding of regulatory requirements in the Fleet and Property space;

Working Conditions

• May require travel between sites;
• Occasional out-of-hours support for emergencies.

To Apply

If you feel you are a suitable candidate and would like to work for Industrial Cleaning Equipment, please do not hesitate to apply.