At a Glance
- Tasks: Manage and control engineering documentation to support projects and teams.
- Company: Join a leading engineering firm with a focus on innovation and teamwork.
- Benefits: Competitive salary, career development opportunities, and a supportive work environment.
- Other info: Dynamic role with opportunities to work on multimillion-pound projects.
- Why this job: Be a vital part of exciting engineering projects and enhance your organisational skills.
- Qualifications: Experience in document management and strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for someone who is motivated, up for a challenge and has a strong work ethic to join our Engineering team at our West Thurrock site.
Purpose of the role
The Document Controller will play a key role in supporting the engineering and projects function at ICL, by ensuring that both our existing and newly created documentation is being appropriately stored, controlled, distributed and managed. This role will support engineering, projects, inspection, process safety and will help us make sure that our new and historic documentation is up to date and easily accessible.
Key Accountabilities
- Receive, record, distribute and store engineering documentation being received from 3rd party suppliers.
- Work alongside project managers to distribute project documentation (e.g. drawings, RFIs and TQs) to the engineering team and help manage the receipt of comments on drawings, before sending back to 3rd party suppliers.
- Set up and maintain document registers for projects and engineering areas.
- Work with the Group Engineering Manager and other site personnel to understand the status of historic documentation and improve the filing, management and accessibility of information.
- Issue requested documents to external suppliers and maintain records of transmitted files.
- Support the engineering teams in ensuring that new documents have appropriate drawing numbers and titles.
- Support the engineering and maintenance teams in ensuring that new equipment is given appropriate tag numbers from the CMMS system.
- Support other parts of the team in the management of critical documentation (e.g. management of change documentation).
- Ensure a consistent approach to document control across the ICL Group.
- Updating processes and procedures where required.
Requirements
- Highly organised and capable of managing competing priorities.
- Strong administration skills and attention to detail when working with large amounts of data.
- High standards of quality and compliance.
- Ability to work in a pressurised environment, and to deal with situations calmly.
- Proven experience in a document control/management role in Chemical, Oil & Gas or a similar industry.
- Strong knowledge of document management processes as part of capital project works.
- Knowledge of typical document types in an engineering organisation (e.g. P&IDs, piping isometrics, cable drawings).
- Experience delivering document control support for multimillion £GBP capital projects.
- Able to collaborate with the Group Engineering Manager to develop a suitable document management system for the Group.
- Proficient in the use of Microsoft office products.
- Familiarity with CAD packages such as AutoCAD would be beneficial.
- Experience working on large capital projects.
Document Controller employer: Industrial Chemicals Group Ltd.
At ICL, we pride ourselves on being an excellent employer, offering a dynamic work environment at our West Thurrock site where innovation and collaboration thrive. Our culture fosters professional growth through continuous learning opportunities and a commitment to employee well-being, ensuring that every team member feels valued and empowered. Join us as a Document Controller and be part of a dedicated engineering team that plays a crucial role in managing vital documentation for exciting capital projects.
Contact Details:
Industrial Chemicals Group Ltd. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their engineering team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to document control and management. Be ready to share examples from your past experiences that highlight your skills and work ethic.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at ICL.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience in document management and any relevant skills that match the job description. We want to see how you can bring value to our Engineering team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're motivated to join us at ICL and how your strong work ethic aligns with our values. Be sure to mention specific experiences that relate to the key accountabilities of the role.
Showcase Your Organisational Skills:As a Document Controller, being organised is key! In your application, give examples of how you've managed competing priorities or large amounts of data in previous roles. This will show us you can handle the pressure and keep everything in order.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates about your application status. Plus, it’s super easy!
How to prepare for a job interview at Industrial Chemicals Group Ltd.
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling, like P&IDs and cable drawings. Being able to discuss these confidently will show your understanding of the role and impress the interviewers.
✨Showcase Your Organisation Skills
Prepare examples of how you've managed competing priorities in previous roles. Highlighting your strong administration skills and attention to detail will demonstrate that you're capable of handling the demands of a Document Controller.
✨Understand the Industry
Brush up on document management processes specific to the Chemical, Oil & Gas industries. Showing that you have relevant experience and knowledge will make you a more attractive candidate for the position.
✨Be Ready for Scenario Questions
Expect questions about how you'd handle specific situations, like managing critical documentation under pressure. Practising your responses will help you stay calm and collected during the interview.
