At a Glance
- Tasks: Lead global events with structure and creativity, ensuring seamless delivery and coordination.
- Company: Join a billion-dollar tech company committed to innovation and diversity.
- Benefits: Enjoy hybrid work, competitive salary, and opportunities for professional growth.
- Other info: Flexible work environment that values inclusivity and community.
- Why this job: Make a real impact on global events while working with cutting-edge AI technology.
- Qualifications: Experience in project management and strong organisational skills are essential.
The predicted salary is between 50000 - 65000 £ per year.
IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.
At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust. We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities.
By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world. We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.
Summary
We are looking for a highly organized, detail‑driven Global Events PMO & Regional Events Manager to join the Global Events team. This is a critical role that provides the operational backbone of the global events portfolio, bringing structure, pace, and delivery confidence across Tier 1, Tier 2, and regional events.
The role will set up and run a Global Events PMO, establishing consistent ways of working, timelines, action tracking, and delivery governance. It also acts as the central coordination lead for regional (Connect) events, ensuring global standards are met while enabling effective regional delivery. Some travel to events will be required to support onsite delivery and operational coordination.
Essential Duties and Accountabilities
- Establish and run a PMO for the Global Events function, providing clear structure and delivery discipline across the full event portfolio.
- Own and maintain master event timelines, milestones, dependencies, delivery plans, and critical paths for all roles and workstreams across all events.
- Build and manage action trackers, workstream plans, and RACI frameworks, ensuring clear ownership and accountability.
- Run regular project cadence and check‑ins to track progress, close actions, and surface risks or issues early.
- Track cross‑event dependencies between core event areas and proactively manage delivery risk.
- Communicate timelines and progress updates to wider marketing, product and sales teams to ensure deliverables and deadlines are met.
- Define and embed consistent PMO processes, documentation, and reporting standards for the Global Events team.
Regional event coordination (Connect series)
- Act as the central coordination lead for Connect events, ensuring regional teams deliver events in line with the global framework, standards, and timelines.
- Manage the agenda and content production for Main Hall and breakout sessions with regional leads and event production agencies.
- Ensure a high and consistent standard of production & event delivery across all Connect events.
- Establish the core components of the exhibition are rolled out across Connect events.
- Coordinate critical paths, deliverables, and responsibilities across regional teams, agencies, and internal stakeholders.
- Support registration, app builds, delegate management, and onsite delivery in partnership with regional teams.
- Lead weekly or regular progress calls with regions and central teams, tracking actions, blockers, decisions, and upcoming milestones.
Project manage cross‑portfolio workstreams including but not limited to the following
- Registration and delegate operations.
- Travel, accommodation, and rooming lists.
- Exhibition and ancillary meetings.
- Budget, forecasting & operational support.
Provide operational support for monthly forecasting, budget tracking, and PO management where required. Track delivery progress against budget and timeline milestones and flag risks or variances early. Support event‑level financial administration, particularly for regional events. Coordinate post‑event reviews, ensuring insights and follow‑up actions are captured, owned, and progressed. Ensure accurate and timely HubSpot and Power BI inputs, working with event owners to maintain data quality. Support consistent post‑event insight capture, reporting, and continuous improvement across the event portfolio.
Stakeholder & agency coordination
- Act as a day‑to‑day liaison between Global Events, regional stakeholders, agencies, and internal teams.
- Track agency deliverables against agreed scope, timelines, and responsibilities.
- Escalate risks, issues, and decision points clearly, with proposed options and next steps.
Overall Required Competence
- Strong program and project management capability within complex, fast‑paced environments.
- Excellent organizational skills with a high level of attention to detail.
- Ability to manage multiple workstreams and stakeholders in parallel.
- Confident communicator with the ability to work effectively with senior stakeholders and regional teams.
- Proactive, delivery‑focused mindset with strong ownership and follow‑through.
- Process‑driven but pragmatic, applying rigor where it adds value.
Required Education & Experience
- Proven experience in project or programme management, ideally within events, marketing, or complex operational environments.
- Strong proficiency in Microsoft Office tools (Excel, PowerPoint, SharePoint).
- Demonstrated ability to build and run structured PMO‑style processes.
- Comfortable working across global time zones and travelling to events as required.
- Experience managing global or regional event programmes.
- Familiarity with event technology platforms (e.g. Cvent, registration systems, event apps).
- Experience supporting post‑event reporting, ROI, or pipeline impact.
- Formal or informal training in project management methodologies (PMO, PRINCE2, Agile).
We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.
Global Events PMO & Regional Lead in London employer: Industrial and Financial Systems
IFS is an exceptional employer that champions innovation and flexibility, offering a hybrid work environment that caters to diverse lifestyles. With a strong commitment to sustainability and inclusivity, employees are empowered to make a meaningful impact while enjoying opportunities for professional growth within a global, collaborative team. Join IFS to be part of a dynamic culture where your contributions are valued and celebrated, allowing you to thrive in your career and help shape a better future.
Contact Details:
Industrial and Financial Systems Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Global Events PMO & Regional Lead in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, and don’t be shy about reaching out on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online platforms to get comfortable with common questions. The more you practice, the more confident you’ll feel when it’s time to shine in front of the real interviewers.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Global Events PMO & Regional Lead in London
Some tips for your application 🫡
Show Your Organisational Skills:In your application, make sure to highlight your organisational prowess. We want to see how you can manage multiple workstreams and keep everything on track, just like you'll need to do in the Global Events PMO role.
Be Detail-Oriented:Attention to detail is key for this position. When writing your application, give examples of how you've successfully managed projects with a keen eye for detail. This will show us you're the right fit for our fast-paced environment.
Communicate Clearly:As a confident communicator, your application should reflect your ability to convey ideas effectively. Use clear language and structure your thoughts well, as this mirrors the communication skills we value in our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Industrial and Financial Systems
✨Know Your Events Inside Out
Before the interview, dive deep into IFS's past events and their impact. Familiarise yourself with the types of events they host and how they align with their global strategy. This will show your genuine interest and help you discuss how you can contribute to their event portfolio.
✨Showcase Your Project Management Skills
Be ready to discuss specific examples of your project management experience, especially in fast-paced environments. Highlight your ability to manage multiple workstreams and stakeholders, as this is crucial for the Global Events PMO role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Your Communication Prowess
Since the role involves liaising with various teams and stakeholders, practice articulating your thoughts clearly and confidently. Prepare to discuss how you've effectively communicated timelines and updates in previous roles, ensuring everyone stays on track.
✨Embrace Flexibility and Diversity
IFS values diversity and flexibility, so be prepared to discuss how you’ve worked in diverse teams or adapted to different working styles. Share examples that reflect your ability to thrive in a hybrid environment and your commitment to inclusivity.
