Assistant Asset Manager in Glasgow

Following the integration of Industrials REIT and St Modwen Logistics in June 2024, Indurent is one of the UK’s largest owners of industrial and logistics property, with over 25m sq ft of warehouse space and more than 2,000 customers. We have big ambitions and aspirations, and with the backing of our owner, Blackstone, we expect to double the size of the business over the next 3-5 years.

THE ROLE

The Assistant Asset Manager will join us at an exciting time of our business growth. You will work within the Asset Management team to deliver a seamless customer experience by playing a crucial role between our customers, Facilities Management, Finance and Asset Management teams.

Key Responsibilities

• Contract administration
• Reading and interpreting lease documentation
• Reviewing tenancy data and improving the quality of lease data held. This includes information about our customers and their leases - key lease events, contractual obligations and financial apportionments for insurance and service charges
• Support both onboarding and offboarding of lease contracts and associated duties including the management of completion or closing statements by engaging with the Accounts Team
• Help us ensuring that our document library remains up to date
• Work with the Facilities and Asset Managers in the preparation of the service charge budgets
• Liaise with the Accounts Team to approve service charge budgets as well as ensuring that they are apportioned appropriately
• Supporting the Accounts Team with customer billing by approving rent, service charges and insurance charges in advance of issue
• Working with the Asset Manager and the Credit Controllers to manage arrears and debt recovery
• Managing insurance claims and oversight of remedial works with the support of the Facilities Management team
• Supporting the administration of rates payable, particularly in relation to changes of liability between Industrials and our customers
• Build positive relationships with our customers through regular meetings to ensure a high level of customer care.
• Working alongside the Asset Manager to act as a point of escalation for service related issues, general Landlord & Customer liaison and any contractual disputes
• Arranging and undertaking property inspections of common estate areas and units as and when required
• Lead customer applications for alienation or unit level alterations
• Identify any contractual breaches with the support of the Facilities Management team. This might include mid-term repair, end of term dilapidations, non-payment of charges due under the lease or breaches of user restrictions
• Supporting customers with valid insurance claims with the support of the Facilities Management team
• Asset Management
• Supporting the Asset Manager when we acquire or dispose of assets
• Supporting the Asset Manager and the Facilities Management Team in the management of vacant property to ensure that units are ready to let
• Supporting the Asset Manager with transactional work. This may include new lettings lease renewals, rent reviews and re-gear opportunities where required
• Supporting the Asset Manager with value add or capital expenditure schemes where feasible
• Supporting the Asset Manager by liaising with third parties such as local planning authorities, in respect of easements & wayleaves, telecoms, and in relation to any legal issues
• Supporting the Asset Manager in pursuing Industrials sustainability objectives

ROLE WITHIN THE TEAM

This is a truly collaborative role, and the Assistant Asset Manager will work with:

• Asset and Senior Asset Managers
• Accounts Team and Credit Controllers
• A range of external third parties – agency partners, solicitors, building surveyors and project managers

SKILLS AND EXPERIENCE

• A relevant degree, working toward the MRICS qualification or recently qualified
• A good understanding of property and asset management
• Proficient with all main applications in the MS Office environment. Experience in using CRM systems would be beneficial
• A UK Driver’s License is essential as well as access to a car

KEY CANDIDATE ATTRIBUTES

• A strong work ethic and tenacity to get the job done in a timely manner and to a high standard
• The ability to thrive in a fast-paced environment and juggle priorities effectively
• A team player who can work professionally with a wide range of third-party service providers
• A strong understanding of Landlord and Tenant legislation and the ability to apply this knowledge to occupational scenarios
• Excellent communication and negotiation skills
• A pro‑active attitude to conduct frequent face‑to‑face customer meetings
• Strong attention to detail
• Good dispute resolution skills and an understanding of the importance of customer service
• Willingness to travel frequently
• Willingness to work with new technologies to improve the business’ operational efficiency

For more details inc salary information please contact our recruitment partner Rory O'Reilly at Ramsey Heath - rory@ramseyheath.com