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- Tasks: Assist with office duties, manage phone calls, and support clients in a friendly environment.
- Company: Join the vibrant team at Indigo Graphics in Newport.
- Benefits: Earn £12.80 per hour with flexible working hours between 16-21 hours weekly.
- Why this job: Gain valuable experience in a dynamic office while developing your organisational skills.
- Qualifications: Office management and reception experience, plus strong communication and problem-solving skills.
- Other info: Perfect for students seeking part-time work with growth opportunities.
We are recruiting for a Business Administrator at Indigo Graphics to assist with a range of duties in our busy and friendly office in Newport.
On offer is an hourly rate of £12.80 per hour and flexible hours of between 16-21 hours per week which can be spread over the week or over two days within 9-5.
Main duties
- First person for phone calls
- First person for walk in clients
- Check any works to notify clients they are ready
- Weekly statement of invoices update and send
- Weekly check and chase on outstanding invoices
- Post receipts to accountant
- Keep records of transactions, monies in and out.
- Ordering items as asked – stationery/blades/cleaner etc
- Check and respond to emails and process, or pass on if necessary
- Provide a price guide for call enquiries and walk ins.
- Standard supplies check and order – coffee/milk/toilet roll/ app tape/ eyelets etc.
- Pre design work, set up files for first stage design to quote.
Desired skills and qualifications:
- Office Management experience
- Reception experience
- Excellent organisation and time Management skills
- Good proficiency in Microsoft Office Suite
- Excellent communication skills
- Good attention to detail
- Good problem-solving skills
- Ability to gain a knowledge of the industry and product details
- The ability to multi-task
- Order Management
- Experience with ordering, billing, and reporting to management
Thank you for your interest but please note only shortlisted candidates will be contacted.
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Business Administrator - Indigo Graphics employer: Indigo Graphics
Contact Detail:
Indigo Graphics Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator - Indigo Graphics
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Indigo Graphics. Understand their values, culture, and what they do. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the job description, especially your organisation and communication skills, as these are key for a Business Administrator.
✨Tip Number 3
Dress the part! Even if the office is casual, looking smart can make a great first impression. It shows that you respect the opportunity and are serious about landing the job.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It keeps you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a chance to reiterate why you’d be a great fit for the team!
We think you need these skills to ace Business Administrator - Indigo Graphics
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the job description. We want to see how your skills in office management and communication shine through!
Craft a Catchy Cover Letter: Your cover letter is your chance to show us your personality! Keep it friendly and professional, and explain why you’re excited about the Business Administrator role at Indigo Graphics.
Show Off Your Skills: Don’t forget to mention your proficiency in Microsoft Office and any experience with invoicing or order management. We love seeing candidates who can multi-task and keep things organised!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Indigo Graphics
✨Know Your Role
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator at Indigo Graphics. Familiarise yourself with tasks like handling phone calls, managing invoices, and ordering supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Skills
Highlight your office management and reception experience during the interview. Be ready to discuss specific examples where you've excelled in organisation, time management, and communication. This will give the interviewer confidence in your ability to handle the diverse duties of the role.
✨Prepare Questions
Think of insightful questions to ask about the company culture and team dynamics at Indigo Graphics. This not only shows your interest but also helps you assess if the environment is a good fit for you. Questions about their approach to client interactions or how they manage workload can be particularly effective.
✨Practice Problem-Solving
Since the role requires good problem-solving skills, prepare for potential scenario-based questions. Think about past challenges you've faced in similar roles and how you resolved them. This will demonstrate your ability to think on your feet and handle unexpected situations effectively.
