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- Tasks: Manage corporate secretarial activities and provide legal advice in a fast-paced environment.
- Company: Join a supportive and progressive team at adm-indicia in London.
- Benefits: Gain valuable experience with a competitive salary and opportunities for professional growth.
- Why this job: Make a real impact while developing your skills in a dynamic legal setting.
- Qualifications: Experience in company secretarial roles and strong Microsoft Office skills required.
- Other info: Diverse workplace committed to equal opportunities and personal development.
The predicted salary is between 36000 - 60000 £ per year.
We are a fast-paced team, who despite our geographical locations foster a supportive and progressive environment, and push each other professionally whilst encouraging a tight-knit team. Our overriding goal is to support adm-indicia in achieving its strategic aims and mitigate risk whilst assisting in building revenues. Day to day this translates into providing legal advice, negotiating supplier and client contracts, setting up and managing companies and alternative trading vehicles, corporate, company secretarial, data protection, insurance and advising on contentious matters.
Responsibilities
- Manage corporate secretarial activities, including:
- Incorporation of new entities and changes to existing companies (e.g., directors, shareholders, company names)
- Maintenance of statutory registers, records, and filings in coordination with local counsel and corporate agents
- Renewal of licenses and regulatory registrations
- Support for voluntary liquidations and strike-off processes
- Draft standard legal and corporate documents (e.g., board and shareholder resolutions, minutes, powers of attorney)
- Coordinate execution of documents (including via DocuSign) and arrange certified or legalized copies as required
- Support KYC processes by identifying and providing required documentation and liaising with internal teams and external advisors
- Conduct legal and regulatory research and prepare concise summaries
- Monitor relevant legal and regulatory developments and take appropriate action
- Coordinate global storage, maintenance, and periodic review of corporate documents
- Liaise with external stakeholders across jurisdictions (e.g., local agents, legal counsel, registrars, notaries, embassies)
- Prepare and maintain corporate reports and group structure charts
- Assist with ad hoc corporate secretarial and administrative projects
Skills and Experience
- Prior experience in a company secretarial function, a similar fast-paced environment, or an in-house legal role with company secretarial responsibilities
- Strong proficiency in Microsoft Office and online research tools
- Excellent written and spoken English
- Proven experience in maintaining accurate records, with a clear understanding of the importance of compliance and documentation
Equal Opportunities
adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don’t hesitate to let us know.
Assistant Company Secretary - 8 months FTC in London employer: Indicia Ltd
Contact Detail:
Indicia Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary - 8 months FTC in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Assistant Company Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its recent activities. Show us that you’re not just another candidate; demonstrate your knowledge about adm-indicia and how you can contribute to their goals. Tailor your responses to highlight your relevant experience in corporate secretarial functions.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable discussing your skills and experiences. Focus on articulating how your background aligns with the responsibilities listed in the job description, especially around compliance and documentation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us that you’re genuinely interested in joining our team at adm-indicia.
We think you need these skills to ace Assistant Company Secretary - 8 months FTC in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant company secretarial experience and your proficiency with Microsoft Office, as these are key for us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're a great fit for our fast-paced team and how you can contribute to achieving our strategic aims. Keep it concise but impactful.
Showcase Your Attention to Detail: Since this role involves maintaining accurate records and compliance, make sure your application is free from typos and errors. This will demonstrate your attention to detail, which is crucial for us.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Indicia Ltd
✨Know Your Stuff
Make sure you brush up on company secretarial practices and the specific responsibilities mentioned in the job description. Familiarise yourself with legal terminology and recent regulatory changes that could impact the role.
✨Showcase Your Experience
Prepare examples from your past roles that demonstrate your ability to manage corporate secretarial activities. Highlight any experience with document drafting, compliance, or liaising with external stakeholders, as these are key aspects of the job.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing a complex incorporation or dealing with compliance issues. Think through potential scenarios and how you would approach them, showcasing your problem-solving skills.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the team dynamics, the company's strategic goals, or how they handle regulatory changes. This shows your genuine interest in the role and helps you gauge if it's the right fit for you.
