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For Companies At a Glance
- Tasks: Support HR systems and data management while learning hands-on skills in a dynamic environment.
- Company: Join a forward-thinking company committed to diversity and innovation.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive team culture.
- Other info: Exciting opportunity for growth and collaboration with various teams.
- Why this job: Kickstart your career in HR tech and make a real impact on data governance.
- Qualifications: Interest in HR systems and data, with a detail-oriented mindset.
The predicted salary is between 18000 - 25000 £ per year.
We’re looking for an HRIS Systems & Data Apprentice to join our Human Resources team in Bristol, supporting the day‑to‑day running and continuous improvement of HiBob (our HRIS platform) following the merger of adm and Indicia. This is a hands‑on apprenticeship where you’ll learn by doing—building practical capability in HR systems administration, people data governance, and reporting. You’ll work closely with HR colleagues and partner with our Data & Business Analytics team to help ensure HR data is accurate, consistent, and useful for decision‑making across the organisation.
Key Responsibilities
- Learn how HiBob is configured and used across adm Indicia, supported by system super users
- Help maintain data standards (field definitions/naming conventions) to ensure consistent employee records
- Support user access and permissions processes in line with governance guidelines
- Stay up to date with HiBob releases and help assess new features for adoption
- Build understanding of how HiBob integrates with other tools (payroll, ATS, finance, analytics)
- Help document and monitor integrations, keeping the integration map and workflows up to date
- Identify and flag integration issues, escalating and supporting resolution with guidance
- Support structured data clean‑up across current and historical employee records
- Help consolidate employee and leaver data from legacy sources into HiBob accurately
- Monitor data quality (gaps, duplication, inconsistencies) and escalate for resolution
- Support data audits and ongoing data quality processes
- Ensure all data handling aligns with GDPR and internal data protection policies
- Assist with building/maintaining dashboards and regular people reports in HiBob and connected tools
- Respond to straightforward ad‑hoc reporting requests (People/Finance/Leadership), escalating complex queries
- Support reporting on headcount, attrition and workforce metrics, tailoring outputs for different audiences
- Support the job levelling programme by maintaining accurate job and level data in HiBob
- Build relationships with HRBPs, Payroll, IT and Finance to understand how each team uses people data
- Handle day‑to‑day HiBob queries from colleagues, escalating where needed
- Support HR colleagues by sharing learnings and improving platform understanding across the team
Skills, Knowledge & Expertise
- Interest in HR systems/HR tech/people data (HRIS experience helpful, not required)
- Data-accurate and detail-focused, comfortable with numbers
- Excel proficiency (basic formulas) and willingness to develop skills
- Clear written and verbal communication
- Collaborative and curious, confident asking questions and learning on the job
- Discreet and trustworthy with confidential data (GDPR-minded)
- Desirable: exposure to HiBob, understanding of system integrations/data flows, relevant admin/HR/data experience, and reporting tools (e.g. Power BI)
Equal Opportunities
adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.
HR Systems Data Apprentice - 18 month FTC in Bristol employer: Indicia Ltd
Contact Detail:
Indicia Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Systems Data Apprentice - 18 month FTC in Bristol
✨Tip Number 1
Get to know the company before your interview! Research their culture, values, and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 3
Don’t forget to prepare some questions for your interviewer! This shows that you’re engaged and eager to learn more about the role and the company. Plus, it gives you a chance to assess if it's the right fit for you.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace HR Systems Data Apprentice - 18 month FTC in Bristol
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the HR Systems Data Apprentice role. Highlight any relevant experience or skills that match the job description, especially your interest in HR systems and data accuracy.
Show Off Your Skills: Don’t be shy about showcasing your Excel proficiency and any experience with data handling. If you’ve worked with HRIS platforms or reporting tools before, let us know! We love seeing candidates who are eager to learn and grow.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language and make sure your passion for HR tech shines through. Remember, we want to see your personality as well as your qualifications!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at Indicia Ltd
✨Know Your HRIS Basics
Before the interview, brush up on your knowledge of HRIS systems, especially HiBob. Familiarise yourself with its features and how it integrates with other tools. This will show your genuine interest in the role and help you answer questions confidently.
✨Showcase Your Data Skills
Since this role involves a lot of data handling, be prepared to discuss your experience with data accuracy and management. If you have any examples of how you've maintained data standards or tackled data quality issues, share those stories to demonstrate your capability.
✨Ask Insightful Questions
Interviews are a two-way street! Prepare some thoughtful questions about the team dynamics, ongoing projects, or how they measure success in this role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
✨Emphasise Your Collaborative Spirit
This position requires working closely with various teams. Highlight any past experiences where you collaborated effectively with others, especially in a learning environment. Show that you're eager to learn from colleagues and contribute positively to the team.