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- Tasks: Manage corporate secretarial activities and provide legal advice in a fast-paced environment.
- Company: Join a supportive and progressive team at adm-indicia in London.
- Benefits: Gain valuable experience in a dynamic role with opportunities for growth.
- Why this job: Make an impact by supporting strategic aims and mitigating risks.
- Qualifications: Experience in company secretarial functions and strong Microsoft Office skills.
- Other info: Diverse workplace committed to equal opportunities and professional development.
The predicted salary is between 36000 - 60000 £ per year.
We are a fast-paced team, who despite our geographical locations foster a supportive and progressive environment, and push each other professionally whilst encouraging a tight-knit team. Our overriding goal is to support adm-indicia in achieving its strategic aims and mitigate risk whilst assisting in building revenues.
Day to day this translates into providing legal advice, negotiating supplier and client contracts, setting up and managing companies and alternative trading vehicles, corporate, company secretarial, data protection, insurance and advising on contentious matters.
Responsibilities- Manage corporate secretarial activities, including:
- Incorporation of new entities and changes to existing companies (e.g., directors, shareholders, company names)
- Maintenance of statutory registers, records, and filings in coordination with local counsel and corporate agents
- Renewal of licenses and regulatory registrations
- Support for voluntary liquidations and strike-off processes
- Draft standard legal and corporate documents (e.g., board and shareholder resolutions, minutes, powers of attorney)
- Coordinate execution of documents (including via DocuSign) and arrange certified or legalized copies as required
- Support KYC processes by identifying and providing required documentation and liaising with internal teams and external advisors
- Conduct legal and regulatory research and prepare concise summaries
- Monitor relevant legal and regulatory developments and take appropriate action
- Coordinate global storage, maintenance, and periodic review of corporate documents
- Liaise with external stakeholders across jurisdictions (e.g., local agents, legal counsel, registrars, notaries, embassies)
- Prepare and maintain corporate reports and group structure charts
- Assist with ad hoc corporate secretarial and administrative projects
- Prior experience in a company secretarial function, a similar fast‑paced environment, or an in‑house legal role with company secretarial responsibilities
- Strong proficiency in Microsoft Office and online research tools
- Excellent written and spoken English
- Proven experience in maintaining accurate records, with a clear understanding of the importance of compliance and documentation
Equal Opportunities: adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.
Assistant Company Secretary - 8 months FTC employer: Indicia Ltd
Contact Detail:
Indicia Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary - 8 months FTC
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Assistant Company Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of corporate governance and company secretarial practices. We recommend practising common interview questions and scenarios that relate to the responsibilities listed in the job description.
✨Tip Number 3
Showcase your skills! During interviews, highlight your experience with statutory registers and compliance documentation. Use specific examples to demonstrate how you've successfully managed corporate secretarial activities in the past.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our supportive and progressive team at adm-indicia.
We think you need these skills to ace Assistant Company Secretary - 8 months FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in company secretarial functions or similar environments to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background aligns with our needs. Keep it concise but engaging – we want to see your personality!
Showcase Your Attention to Detail: Given the nature of the role, attention to detail is key. Make sure your application is free from typos and errors. A polished application shows us you care about compliance and documentation!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it’s super straightforward!
How to prepare for a job interview at Indicia Ltd
✨Know Your Corporate Secretarial Stuff
Make sure you brush up on your knowledge of corporate secretarial activities. Understand the processes of incorporation, maintenance of statutory registers, and the importance of compliance. Being able to discuss these topics confidently will show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role involves managing a lot of documentation and coordination, be prepared to share examples of how you've successfully organised and maintained records in the past. Highlight any experience with tools like Microsoft Office or online research platforms that can help streamline these processes.
✨Communicate Clearly and Confidently
Excellent written and spoken English is key for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few examples of how you've effectively communicated legal advice or coordinated with external stakeholders in previous roles.
✨Stay Updated on Legal Developments
Demonstrate your proactive approach by being aware of recent legal and regulatory changes relevant to the company secretarial function. Bring up any recent developments during your interview to show that you're engaged and informed about the industry.
