Role: Agent’s Assistant – Below the Line Department
Location: Thame, Oxfordshire
Salary: Subject to experience.
Start Date: Dec/ Jan with some flexibility for the right candidate.
Application Deadline: 27 th November, 2026.
About Us
Independent Talent Group is one of Europe’s leading talent agencies, representing top-tier artists, creatives, and industry professionals.
Our Below the Line department represents exceptional Heads of Department across the Film & Television industry—including Directors of Photography, Production Designers, Costume Designers, Hair & Make Up Designers, Editors, 1 st AD’s, Production Sound Mixers and Producers.
The Role
We are seeking an organised, proactive, and personable Agent’s Assistant to join the lovely team in our Thame office.
This role is a vital support for our agents and clients. You will manage daily administration, coordinate fast-moving schedules, supporting clients, and ensure the smooth day-to-day running of the office.
Core Responsibilities
- First point of contact: Act as a responsive first point of contact, handling all incoming calls and emails in a calm and confident manner. Develop a knowledge and build a rapport with clients and key Industry Production staff.
- Diary & Availability Management: Maintain accurate client availability records, and internal project trackers.
- Paperwork & Contracting: Log and track client contracts, deal memos, client starter packs, timesheets and invoices.
- Meetings: Schedule meetings, presentations, and interviews between clients and Producers/Directors.
- Database & Web Maintenance: Keep the agency website, social media and internal databases up to date with new client signings, credits, reels, and projects.
- Client Portfolio Engagement: Screen, log, and review clients' released work.
- Office Collaboration: Work alongside fellow assistants to ensure smooth day-to-day office operations and coordination with our accounts department.
What We Are Looking For
- High level of organisation, exceptional attention to detail, and the ability to prioritise in a fast-paced, open plan office environment.
- High standard of written and verbal communication, with strong numeracy skills with a clear and confident telephone manner.
- High proficiency in macOS, along with standard administrative software (Google Workspace).
- A genuine, demonstrable interest in film and television.
- Discretion, tact, and calm problem-solving skills under changing deadlines.
Desirable (but not essential):
- Previous administrative experience within film, television, talent management, or production.
- Basic familiarity with WordPress or website CMS platforms.
- Working knowledge of social media platforms for professional promotional use.
Working in Thame
This position is fully based in our Thame office, with no remote working.
Independent Talent Group Ltd is committed to building a diverse and inclusive team that represents a wide variety of backgrounds, perspectives, and skills. We actively encourage applications from underrepresented groups. If you require any reasonable adjustments at any stage of the application or interview process, please let us know in your cover letter.
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Contact Details:
Independent Talent Group Limited Recruitment Team
