Records Manager

As the IOPC Archive Lead, you will be welcomed into a dynamic and inclusive records management team leading the archiving strand of our Record Management processes. This role is suitable for experienced managers who specialise in the archiving stages of the data lifecycle. The role is suited to those with experience of delivering Public Records Act responsibilities and leading transfers to archiving repositories, including The National Archives.

The role oversees the delivery of our busy and complex archiving functions; relating to the Hillsborough Stadium Disaster of 1989 and our wider IOPC information and data archiving requirements. You will be part of the Data and Information function within our DDaT services.

You will lead the delivery of the IOPC archiving requirements supported by the Archivist team. You will lead all aspects of your team’s effectiveness through delivery planning and scheduling of work and undertaking quality assurance, as well overseeing cataloguing and sensitivity review work. You will lead on engagement with off site Archiving, including applications to Advisory Panels and agreeing transfer processes.

As a Public Records Act Officer within the IOPC you can expect to work in a progressive and dynamic organisation with declared and strong core values. These values influence our plans, service delivery and engagement with complainants, the police and all our stakeholders.

To work within IOPC Data and Information function to enable the effective data management for archiving of:

• IOPC investigations and materials in relation to our role overseeing the Police complaints process.
• Material relating to the Hillsborough Stadium Disaster of 1989.

• To lead the Archiving team to all aspects of the archiving requirements of the data lifecycle, including delivery of cataloguing, sensitivity review, redaction processes for physical and digital files, file preparation and transfer processes to meet the Public Records Act standards and IOPC delivery schedules.
• To lead the archivist team including allocating and quality assuring their work to deliver an efficient and effective service.
• To deliver the IOPC requirements for preservation of digital and physical materials requirements within archiving including specialist advice on preservation and digitisation where appropriate.
• To develop and deliver training awareness for the IOPC teams in relevant processes related to the Public Records Act.
• To ensure a wide range of stakeholders can easily navigate the IOPC generated archives by developing detailed indexes and descriptions against agreed naming conventions, with clear glossary and taxonomy.
• Lead in the development of policies relating to the archiving management of records in addition to internal policies such as Salvage Recovery Plans and Business Continuity plans.
• To ensure at all times that information contained within the collection is managed lawfully under the terms of the Data Protection 2018 and Freedom of Information Acts.
• To work cooperatively, communicate and consult with appropriate colleagues within the IOPC investigations directorate and build effective working relationships.
• Any other relevant duties appropriate to the grade as may be required.

All duties and responsibilities should be carried out in accordance with agreed IOPC policies and procedures.

• Extensive experience of leading organisational compliance with the Public Records Act, including cataloguing standards, developing or leading sensitivity reviews, redaction, file preparation and preservation.
• A minimum of 1 year archiving management level employment, post graduate experience or equivalent.
• Supervisory experience of leading team delivery of the development and embedding of archiving requirements of data lifecycle management including transfer processes to TNA or similar.
• Knowledge of relevant legislation, standards and procedures in relation to collections management, including the Public Records Act, and Copyright Act.
• Experience of managing archival collections to recognised environmental standards and managing and performing tasks to ensure the preservation of collections.
• Experience of project management including archive digitisation projects.
• Experience of working to tight deadlines and adjusting working practices accordingly.
• Experience of driving compliance of Data Protection and Freedom of Information requirements.
• Experience of working with discretion, confidentiality and sensitivity.
• Postgraduate degree level, in Archive and Records Management or equivalent experience.
• Experience of working in an investigation and inquiry archiving environment.
• Experience of working in a public sector archiving environment.
• Experience of working directly with The National Archives.
• Experience of use of HOLMES.