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For Companies At a Glance
- Tasks: Manage purchase orders and supplier records to ensure timely goods acquisition.
- Company: Join IFA, a leading UK aerospace and industrial forger known for high-integrity components.
- Benefits: Enjoy competitive salary, 33 days holiday, training opportunities, and a pension scheme.
- Why this job: Be part of a dynamic team that values problem-solving and offers growth in procurement.
- Qualifications: Experience in administration, strong communication skills, and proficiency in MS Office required.
- Other info: Permanent role with on-site parking and a bonus scheme.
The predicted salary is between 28800 - 43200 £ per year.
Overview
37 hours per week (08:15 to 16:30 Monday to Thursday, 08:15 to 16:00 Friday)
Independent Forgings and Alloys (IFA), one of the UK’s leading independent aerospace and industrial forgers, are currently seeking a Purchasing Administrator to join our team.
The Purchasing Administrator supports the procurement function by managing purchase orders, maintaining supplier records, and ensuring the timely acquisition of goods and services. The role is essential to ensuring smooth supply chain operations, cost efficiency, and compliance with internal policies.
Joining our team, you will…
- Raise and process Purchase Orders (POs) for goods and services in line with approved requisitions.
- Monitor order status and follow up with suppliers to ensure timely deliveries.
- Maintain accurate supplier and product records in procurement systems (e.g., ERP software).
- Liaise with internal departments (e.g., Finance, Operations, Warehouse) to confirm order requirements and resolve discrepancies.
- Track delivery schedules, manage backorders, and update internal stakeholders on delays or issues.
- Support invoice matching and reconciliation by working closely with the accounts payable team.
- Source quotes from suppliers and assist in price comparison or analysis.
- Assist in maintaining stock levels, including placing reorders or flagging shortages. In particular management of stationary and other ad-hoc items.
- Ensure compliance with company procurement policies and procedures.
- Generate reports on purchasing activity, supplier performance, and spend data when needed.
Qualifications
With provenexperience in an administrative role (preferably in procurement, supply chain, or logistics), you will be a strong communicator with the ability to challenge/negotiate. You will be proficient in MS Office (Outlook, Word, Excel) with a high attention to detail and organisational skills. You will be able to manage multiple tasks and work under pressure and will ideally hold a CIPS qualification or working toward one.
Professional, proactive and reliable, you will have a strongproblem-solving mindset, be a team player with the ability to work independently and a willingnessto learn and adapt to new systems and processes.
About IFA
More about IFA:
We manufacture high-integrity, open-die and closed-die forged components in nickel alloy, titanium, stainless steel and carbon alloys for customers and tier-one suppliers within the aerospace, nuclear, power generation, marine as well as oil and gas sector. We are unique due to the combination of open and closed-die forging while also undertaking the whole production process from raw material to the finished product in one location
Benefits
- A permanent role with a local company for a competitive salary
- Training and Development opportunities
- 33 days holidays
- Pension scheme – 5% contribution
- Bonus scheme
- Westfield cash plan Level 1
- On-site parking is available
Please refer to the job description upon submitting your application.
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Purchasing Administrator (Consumables) employer: Independent Forgings and Alloys Ltd.
Contact Detail:
Independent Forgings and Alloys Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator (Consumables)
✨Tip Number 1
Familiarise yourself with procurement processes and terminology. Understanding key concepts like purchase orders, supplier management, and compliance will help you speak confidently during interviews and demonstrate your knowledge of the role.
✨Tip Number 2
Network with professionals in the procurement and supply chain industry. Attend relevant events or join online forums to connect with others in the field. This can provide valuable insights and potentially lead to referrals for the Purchasing Administrator position.
✨Tip Number 3
Brush up on your MS Office skills, particularly Excel. Being proficient in creating spreadsheets, managing data, and generating reports will be crucial for this role, and showcasing these skills can set you apart from other candidates.
✨Tip Number 4
Research Independent Forgings and Alloys (IFA) thoroughly. Understanding their products, services, and company culture will allow you to tailor your approach and show genuine interest in contributing to their team as a Purchasing Administrator.
We think you need these skills to ace Purchasing Administrator (Consumables)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement, supply chain, or logistics. Emphasise your administrative skills and any specific achievements that relate to the responsibilities of a Purchasing Administrator.
Craft a Strong Cover Letter: Write a cover letter that addresses the key qualifications mentioned in the job description. Explain why you are interested in the role at IFA and how your skills align with their needs, particularly your attention to detail and problem-solving abilities.
Highlight Relevant Skills: In your application, specifically mention your proficiency in MS Office and any experience with ERP software. If you have a CIPS qualification or are working towards one, make sure to include this as it is a desirable trait for the role.
Follow Application Instructions: Carefully read the job description and ensure you follow any specific instructions for submitting your application. This may include referring to the job description in your cover letter or providing certain documents.
How to prepare for a job interview at Independent Forgings and Alloys Ltd.
✨Know Your Procurement Basics
Brush up on your knowledge of procurement processes and terminology. Understanding how purchase orders work, the importance of supplier relationships, and compliance with procurement policies will show that you're well-prepared for the role.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and prioritise effectively. Use examples from your past experience to illustrate your attention to detail and ability to handle pressure, which are crucial for a Purchasing Administrator.
✨Showcase Your Communication Skills
As a Purchasing Administrator, you'll need to liaise with various departments and suppliers. Prepare to share examples of how you've successfully communicated or negotiated in previous roles, highlighting your ability to resolve discrepancies.
✨Familiarise Yourself with ERP Software
If you have experience with ERP systems, be sure to mention it. If not, do some research on common procurement software. Showing that you're eager to learn and adapt to new systems will impress the interviewers.