At a Glance
- Tasks: Coordinate onboarding for new hires and ensure a smooth transition from offer to start date.
- Company: Join the Independent Commission for Reconciliation and Information Recovery, making a real difference.
- Benefits: Gain valuable HR experience and develop your career in a supportive environment.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Be part of a vital mission while enhancing your skills in recruitment and onboarding.
- Qualifications: 1-2 years in HR or recruitment support, strong communication, and collaboration skills.
The predicted salary is between 30000 - 40000 £ per year.
We are recruiting a Recruitment Administrator on an initial two year fixed term contract to be part of the Independent Commission for Reconciliation and Information Recovery (ICRIR). You will play a key role in ensuring the Commission has the right mix of skills and capabilities to deliver the Commission’s objectives. The Recruitment Administrator will play a key role in ensuring the smooth and effective transition of successful candidates from offer through to their start date.
You will support the delivery of a high‑quality onboarding service across a range of recruitment campaigns, including volume recruitment, rolling campaigns, and ad‑hoc projects, helping the organisation meet its resourcing needs. You will build positive and professional relationships with candidates, hiring managers, and internal stakeholders, supporting candidates throughout the onboarding journey and ensuring all pre‑employment requirements are completed accurately and on time.
Working closely with the wider Recruitment and HR teams, you will coordinate activity across vetting, IT, estates, payroll, and finance to enable a seamless start for new employees. Reporting to the Resourcing Delivery Manager, you will contribute to the effective planning, coordination, and continuous improvement of onboarding processes. You will maintain accurate data and produce timely onboarding metrics to support operational delivery, service improvements, and evidence‑based decision making.
This role offers an excellent opportunity for an organised and motivated individual to develop their HR career, gain experience across end‑to‑end onboarding activity, and contribute to the delivery of a professional, customer‑focused HR service for a diverse workforce.
Key Responsibilities- Managing and coordinating the onboarding process for successful candidates via the Applicant Tracking System (Eploy), ensuring a smooth and timely transition from offer acceptance to start date.
- Acting as a key point of contact for new starters throughout the onboarding process, providing clear guidance, updates, and support to ensure a positive and professional experience.
- Working collaboratively with the recruitment team and hiring managers to gather onboarding requirements, confirm start dates, and support the seamless handover from recruitment to onboarding.
- Liaising closely with Corporate Services and external partners, including vetting, IT, estates, payroll, and finance, to ensure all pre‑employment and set‑up requirements are completed accurately and on time.
- Coordinating pre‑employment checks, including right to work, references, vetting, and any role‑specific compliance requirements, ensuring all checks are completed in line with organisational policy.
- Preparing and issuing provisional offers, contracts, and onboarding documentation, and tracking progress through to completion.
- Maintaining accurate and up‑to‑date candidate records, ensuring all data is handled confidentially and in compliance with data protection legislation.
- Supporting the wider Recruitment Team and HR function with administrative duties and ad‑hoc project work as required.
- At least 1–2 years’ experience of providing onboarding, recruitment, or HR administrative support within a high‑volume, in‑house recruitment or people services environment.
- Strong collaboration skills, with the ability to build effective working relationships with hiring managers, HR colleagues, and internal and external service providers.
- Excellent verbal and written communication skills, with the ability to draft clear correspondence and respond professionally to a range of candidate and stakeholder queries via email, telephone, and in person.
- Proven ability to manage multiple tasks and balance competing deadlines, while maintaining a high level of attention to detail and accuracy.
- Experience of working with HR systems or Applicant Tracking Systems to maintain accurate records and track onboarding activity.
- Competent IT skills, including the effective use of Microsoft Office applications, particularly Outlook, Word, and Excel.
- Ability to demonstrate the values set out in the ICRIR Code of Conduct.
- Willingness to be assessed against the requirements for CTC clearance, if not already cleared.
- Onboarding experience
- CIPD qualified
- Experience of using Eploy
Onboarding & Recruitment Coordinator - 2-Year Contract in Belfast employer: Independent Commission for Reconciliation and Information Recovery (ICRIR)
The Independent Commission for Reconciliation and Information Recovery (ICRIR) is an exceptional employer, offering a dynamic work environment where you can contribute to meaningful initiatives that promote reconciliation. With a strong focus on employee development, the ICRIR provides ample opportunities for growth within its expanding HR function, fostering a collaborative culture that values professionalism and support. Located in a high-profile setting, this role not only allows you to enhance your HR skills but also to be part of a diverse workforce dedicated to impactful change.
Contact Details:
Independent Commission for Reconciliation and Information Recovery (ICRIR) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Onboarding & Recruitment Coordinator - 2-Year Contract in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at events. We all know someone who knows someone, and a personal recommendation can really give you the edge.
✨Tip Number 2
Prepare for interviews by researching the company and role. We should know the ins and outs of the ICRIR and how our skills align with their objectives. This shows genuine interest and helps us stand out!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We can nail our responses and get comfortable with common questions, making us feel more confident when it counts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression. We want to show our enthusiasm and keep ourselves fresh in their minds.
We think you need these skills to ace Onboarding & Recruitment Coordinator - 2-Year Contract in Belfast
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Recruitment Administrator role. Highlight your relevant experience in onboarding and recruitment, and show us how your skills align with the key responsibilities mentioned in the job description.
Showcase Your Communication Skills:Since you'll be interacting with candidates and hiring managers, it's crucial to demonstrate your excellent verbal and written communication skills. Use clear and professional language in your application to reflect this ability.
Highlight Your Organisational Skills:This role requires managing multiple tasks and deadlines, so make sure to emphasise your organisational skills. Share examples of how you've successfully coordinated projects or managed competing priorities in your previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. This way, you can ensure your application is received promptly and you’ll have access to any additional resources we provide for applicants.
How to prepare for a job interview at Independent Commission for Reconciliation and Information Recovery (ICRIR)
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Onboarding & Recruitment Coordinator role. Familiarise yourself with the key tasks mentioned in the job description, like managing the onboarding process and liaising with various teams. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Collaboration Skills
Since this role requires strong collaboration with hiring managers and HR colleagues, prepare examples from your past experiences where you've successfully worked in a team. Highlight how you built relationships and contributed to a positive working environment, as this will resonate well with the interviewers.
✨Prepare for Practical Scenarios
Think about potential scenarios you might face in the role, such as handling multiple onboarding tasks or managing tight deadlines. Be ready to discuss how you would approach these situations, showcasing your organisational skills and attention to detail. This will demonstrate your problem-solving abilities and readiness for the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the onboarding processes they currently have in place or how the team collaborates with other departments. This shows your enthusiasm for the role and helps you gauge if the company culture aligns with your values.
