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- Tasks: Manage a welcoming office environment and ensure smooth operations for a charity focused on helping older people.
- Company: Join Independent Age, a national charity dedicated to improving lives of those facing financial hardship in later life.
- Benefits: Enjoy 28 days annual leave, flexible working options, and a generous pension scheme.
- Why this job: Make a real difference while developing your skills in a supportive and inclusive workplace.
- Qualifications: Experience in office management and strong communication skills are essential.
- Other info: Diverse and inclusive culture with opportunities for personal and professional growth.
The predicted salary is between 30000 - 40000 £ per year.
Location: Avonmore Road, London W14 8RR (majority office based, minimum 3 days per week in the office)
Salary: £36,980 per annum (pro-rata of full time equivalent £46,227)
Permanent / Part time (28 hours over 4 days per week, option of 5 shorter days)
Closing Date: Sunday 01 March 2026
Reference: X238-26
Independent Age is the national charity focused on improving the lives of people facing financial hardship in later life. We believe no one should face financial hardship in later life.
Our Helpline and expert advisers offer free, practical support to older people without enough money to live on. Through our grants programme, we support hundreds of local organisations working with older people across the UK. We use the knowledge and insight gained from our support services and partnerships to highlight the issues experienced by older people in poverty and campaign for change. We would love to find individuals from all walks of life and diverse backgrounds to join us on this journey.
Responsibilities and Person Specification
The Office Manager is responsible for the smooth running of our renovated, spacious open plan office, ensuring that it is welcoming, safe and inclusive. The postholder will lead on day-to-day office management, health and safety, and contribute to a high-quality employee experience in the office and working from home.
You should have demonstrable experience in office management and knowledge of, or ability to learn quickly about, property and office facilities management. You will be confident in managing Health and Safety in the workplace and maintaining supplier relationships. A person-centre approach and strong communication and interpersonal skills, along with the ability to prioritise effectively, are also key. The role involves managing a small portfolio of non-office properties, so an understanding of landlord responsibilities would be an advantage.
The role is part-time, 28 hours over 4 days per week. We would also be open to this being worked over 5 shorter days. The role is majority office based due to the responsibilities of the role, with a minimum 3 days per week in the office, with the option of some home working. The postholder will be responsible for ensuring in-person coverage across the working week in conjunction with a part-time Facilities and Office Assistant.
For full details on the role and requirements, please review the job description and person specification. If your experience doesn’t align perfectly with all of the criteria in the person specification but you do meet most of them and are excited about the role, we encourage you to apply anyway.
What it’s like to work at Independent Age
We celebrate diversity at Independent Age and champion the differences that make each of us unique. We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We aim to attract and retain a wide range of talent and create an environment where everyone can feel safe, protected, welcome and included. In line with this, our office has many inclusive features, and there is no dress code.
We offer great benefits including 28 days annual leave plus public holidays, a generous pension scheme with life assurance, and fantastic learning and development opportunities. We also offer a number of enhanced leave provisions and benefits.
We know that a good work life balance helps us perform at our best and supports wellbeing. Flexible working and some hybrid working is available in this role. If you need a different form of flexibility, we are always happy to talk flexible working.
You can find out more about what it’s like to work at Independent Age here.
Application Process
To apply, please submit a CV and a Supporting Statement, detailing how your skills and experience meet the criteria within the Job Description and Person Specification, by clicking the Apply Online button below (please do not hesitate to contact us if you have specific requirements and need support to apply in an alternative format).
To support our commitment to equity, diversity and inclusion our hiring managers use anonymous shortlisting. Therefore, please do not include your name, photo, or information to indicate your gender or age in your CV and supporting statement. Please do not omit dates of employment. Please ensure the title of any uploads does not contain your name.
Independent Age is committed to safeguarding and follows Safer Recruitment practices to ensure we are safeguarding those we work with. We therefore ask that you supply your full work history with explanations for any gaps in the application documents you submit and, if offered the post, we will require two employment references including your current or most recent employer. A Basic DBS check will be required for the successful candidate.
Closing Date: Sunday 1 March, 23:59
Interview Dates: week commencing 9 March (first interview on Teams, second interview in person)
Office Manager in London employer: Independent Age
Contact Detail:
Independent Age Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Get to know the company! Research Independent Age and understand their mission. This will help you tailor your conversation during interviews and show that you're genuinely interested in making a difference.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info about the office culture and what they really value in an Office Manager.
✨Tip Number 3
Prepare for those interviews! Think of examples from your past experience that showcase your skills in office management, health and safety, and communication. Practice makes perfect, so run through potential questions with a mate.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on joining our team at Independent Age. Don’t forget to highlight how your unique background can contribute to our diverse workplace!
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your office management experience and any relevant health and safety knowledge to catch our eye!
Craft a Compelling Supporting Statement: This is your chance to shine! Use your supporting statement to explain how you meet the criteria in the person specification. Be specific and give examples of your past experiences that relate to the role.
Keep It Professional but Personal: While we love a professional tone, don’t be afraid to let your personality shine through. We’re looking for someone who fits into our inclusive culture, so a touch of authenticity can go a long way!
Follow Application Guidelines: Remember to submit your application through our website and follow the guidelines closely. Avoid including your name or personal details in your CV and supporting statement to help us with anonymous shortlisting.
How to prepare for a job interview at Independent Age
✨Know Your Office Management Stuff
Make sure you brush up on your office management skills and knowledge. Familiarise yourself with health and safety regulations, as well as property management basics. Being able to discuss these topics confidently will show that you're ready to take on the responsibilities of the role.
✨Showcase Your People Skills
Since this role involves creating a welcoming and inclusive environment, be prepared to share examples of how you've successfully managed relationships in previous roles. Highlight your communication and interpersonal skills, and think of specific instances where you've prioritised a person-centred approach.
✨Prepare for Flexibility Questions
Given the part-time nature of the role and the option for hybrid working, be ready to discuss your availability and how you plan to manage your time effectively. Think about how you can ensure in-person coverage while also being flexible with remote work.
✨Research Independent Age
Take some time to understand the mission and values of Independent Age. Be ready to discuss why you're passionate about their work and how your background aligns with their commitment to diversity and inclusion. This will demonstrate your genuine interest in the organisation and its goals.
