Administrative Assistant

Company: Incyte Educational Consultancy

Location: Hybrid (split between home working and regular office attendance in Corsham, Wiltshire)

Contract: Full-time or part-time

Start Date: Immediate

Salary: £30,000 – £32,000 per annum for full-time (based on experience; part-time roles will be paid pro rata)

Overview: Incyte Educational Consultancy is a growing organisation providing expert support in school improvement and safeguarding. We are a small, collaborative central team and are looking for a dependable, proactive, and exceptionally well-organised Administrative Assistant to help drive our operations forward. The ideal candidate will bring a great attitude, attention to detail, and the ability to thrive in a fast-paced, entrepreneurial environment. This role is critical to ensuring the team stays on track, deadlines are met, and high standards of internal coordination and client service are maintained.

Key Responsibilities:

• Provide direct administrative support to the Managing Directors to assist with their day-to-day work, including scheduling, document preparation, and internal follow-ups.
• Support the wider consultant team with diary management, meeting coordination, and internal communications.
• Maintain and regularly update overall project tracking sheets, ensuring all deadlines and milestones are clearly recorded and followed.
• Proactively follow up with team members to ensure deliverables are submitted on time and project timelines are adhered to.
• Format, proofread, and prepare client-facing reports, presentations, and proposals to a high professional standard.
• Support occasional company events and training sessions, including logistics, materials, and on-site assistance where needed.
• Communicate professionally with clients and partners on behalf of the team, including handling queries, scheduling meetings, and following up on actions.
• Carry out desktop research to support ongoing projects and business development efforts.
• Maintain internal records and systems, including consultant databases, project trackers, and SharePoint/OneDrive folders.
• Support basic finance and HR functions such as processing invoices and expenses, coordinating with the finance team, and onboarding new consultants.
• Monitor and manage shared inboxes and respond to routine enquiries professionally and promptly.

Skills and Experience:

• Previous experience in an administrative or office support role, ideally with responsibility for supporting senior leadership and coordinating projects or workflows.
• Exceptional organisational and time management skills, with a proactive approach to managing priorities and deadlines.
• Strong written English and confident verbal communication.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office (especially Excel and Word) and confident using cloud-based platforms (e.g., SharePoint, OneDrive, Teams).
• Able to work effectively across both office and remote settings as part of a connected team.
• Comfortable liaising with clients and external partners in a professional capacity.
• Experience supporting events and/or contributing to research is desirable.
• A strong team player who enjoys working in a small, entrepreneurial environment and is willing to get involved in a wide range of tasks.
• Discreet, dependable, and professional when handling confidential or sensitive information.
• An understanding of the school or education sector is a strong advantage.

Compensation and Benefits:

• Salary: £30,000 – £32,000 per annum (depending on experience; part-time roles will be paid pro rata).
• Bonus: Eligibility for company-wide performance bonus scheme.
• Benefits: Pension plan, 33 days of annual leave (including bank holidays and five days over the Christmas period), flexible working arrangements.

Work environment: Hybrid – regular office presence in Corsham, Wiltshire, combined with remote working.

Application Process: If you are a dependable and exceptionally well-organised administrator who enjoys supporting others, keeping projects on track, and contributing to a small and growing team, we would love to hear from you. Please submit your CV. Please note that only shortlisted candidates will be contacted.