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- Tasks: Lead IT projects, manage teams, and ensure successful delivery across the organisation.
- Company: Join a dynamic organisation focused on impactful IT transformation.
- Benefits: Enjoy a competitive salary, generous leave, and a contributory pension scheme.
- Other info: Flexible working hours with opportunities for career growth.
- Why this job: Make a real difference in IT while developing your leadership skills.
- Qualifications: Experience in IT project management and strong communication skills required.
The predicted salary is between 62000 - 75000 ÂŁ per year.
Salary ÂŁ72k-ÂŁ75k per annum
Working Hours Minimum of 35 hours per week; 40% of time to be spent in the London Office (1 Champion Park, Denmark Hill, SE5).
Contract Permanent
Details 25 days annual leave + bank holidays (pro rata for part-time); a contributory pension scheme; an employee assistance programme.
JOB PROFILE
The Assistant Head of IT Projects is responsible for the strategic management, planning, and control of half of IT Project delivery throughout the organisation, fulfilled through a team of professional IT project specialists. The role involves working in close liaison with departments and units throughout the organisation, ensuring that the organisation gains maximum benefit from its investment in information technology. The Assistant Head of IT Projects will ensure that projects support and enhance the organisation's mission. The Assistant Head of IT Projects will develop, implement and maintain policies and procedures for administering IT projects based on PRINCE2. The Assistant Head of IT Projects will direct and control the vendors and contractors who are vital to IT Project delivery. The organisation is geographically dispersed and has approximately 7,000 IT users across approximately 900 locations.
Report To Head of IT Projects
Accountable To Head of IT Projects, Chief Information Officer, Secretary for Business Administration, Technology, Digital and Data Steering Group
Key Working Relationships
- Senior leaders across the organisation of IT Projects
- External suppliers and service providers
- IT Department Units
People Management
The direct reports are typically 2-3 permanent staff. During annual portfolio planning, 1â2 additional fixedâterm or contract specialists are brought in. The number of external consultants varies depending on the programme or project needs. The role also involves managing service providers and coordinating tasks with staff outside the immediate team.
Operating Budget Up to ÂŁ2 million per annum
You willâŚ
- In collaboration with the Head of IT Projects, define the vision and set and implement the strategy for IT Projects within the UK & Ireland (UKI) Territory, to ensure successful IT change is delivered across the organisation.
- Deliver and report on a portfolio of IT Projects and Programmes to cost, quality and time criteria â circa 100 projects per annum.
- Be responsible for ensuring that the selection of new products and vendors goes through a rigorous selection process, so that purchases meet strategic goals and provide good value for money.
- Ensure any technology changes are agreed in close collaboration with the Head of Enterprise Systems, Data & AI, Head of IT Infrastructure, Head of IT Projects, Head of IT Services and Head of IT Security, and their respective unit heads, to ensure that any service affecting project has been understood and mitigated as required.
- Develop, implement, and ensure the maintenance of policies, procedures, documentation & associated training plans for IT Projects.
- Lead and manage the IT Projects team of employees, ensuring that both team and individual objectives are achieved, and development needs are met to optimise service delivery.
- Manage vendors & contractors, and associated budgets, to ensure uninterrupted service and value for money.
- Take a handsâon approach wherever it is needed; the team is small, the demands are high, and flexibility is key to ensure we serve the organisation.
- Develop, implement, and ensure the maintenance of âonâdemandâ KPIâs by working with senior stakeholders to identify organisational knowledge needs, to support effective decision making at all levels.
- Be responsible for owning an issue until its resolution or until you have managed to secure a more knowledgeable owner, to ensure that all requests are resolved in accordance with their importance.
You haveâŚ
- Excellent demonstrable experience of planning, managing, and delivering IT transformation projects over a mid to longâterm horizon, in a geographically diverse and multiâdisciplinary organisation.
- Expert level subject matter expertise in managing, designing, implementing, supporting, developing complex IT change programmes, with the proven ability to apply that knowledge effectively within the workplace, with the drive to keep updated with all best practice developments, and influence organisational thinking.
- Demonstrable proven ability of planning with a 2-3 year time horizon.
- Demonstrable excellent communication skills (written, verbal, and presentational) with the proven ability to convey complex ideas/processes/procedures to technical & nonâtechnical audiences, up to Board level, with the intention of influencing decision making and/or changing behaviours.
- Excellent interpersonal skills with the ability to influence at a senior level and develop strong, successful, collaborative, and influential working relationships at all levels of seniority within an organisation.
- Proven ability to think critically, you are a solution focused individual with demonstrable ability to analyse, improve existing processes and procedures to positively influence performance and outcomes.
- The ability to manage the continuous review and improvement of project delivery across a geographically diverse and multiâdisciplinary organisation.
- Proven strong financial management skills with previous experience of managing budgets, developing spending plans, and delivering financial reporting as required.
- Proven strong experience of successfully managing employees to deliver objectives, developing and training staff and actioning performance management processes where required.
- Educated to degree level and/or with equivalent relevant practical experience and a minimum of Prince 2 Practitioner and ITIL foundation, or equivalents.
- The ability to work flexibly to deliver the requirements of your role such as evening work, weekend work, unsociable hours and occasional overnight stays for meetings and visits throughout the Territory.
You may haveâŚ
- Experience of working in the notâforâprofit sector.
- A recognised Programme Management qualification such as the âManaging Successful Programmesâ (MSPâ˘).
Assistant Head of IT Projects employer: Incite-Insight.co.uk
Contact Detail:
Incite-Insight.co.uk Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Assistant Head of IT Projects
â¨Tip Number 1
Network like a pro! Reach out to your connections in the IT field, especially those who might know about openings for roles like Assistant Head of IT Projects. A friendly chat can sometimes lead to opportunities that aren't even advertised.
â¨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their mission and how your skills can help them achieve their goals. This will show you're genuinely interested and ready to contribute from day one.
â¨Tip Number 3
Practice your communication skills! Youâll need to convey complex ideas clearly, so consider doing mock interviews with friends or using online platforms. The better you can articulate your experience, the more likely you are to impress.
â¨Tip Number 4
Donât forget to apply through our website! Itâs the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Assistant Head of IT Projects
Some tips for your application đŤĄ
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in managing IT projects, especially in a diverse organisation. We want to see how your skills align with our needs, so donât hold back on showcasing your relevant achievements!
Showcase Your Communication Skills: Since the role involves liaising with various departments, itâs crucial to demonstrate your excellent communication skills. Use clear and concise language in your application to convey complex ideas effectively, just like you would in the role.
Highlight Your Leadership Experience: Weâre looking for someone who can lead a small team and manage vendors. Make sure to include examples of how you've successfully managed teams or projects in the past, focusing on your ability to motivate and develop others.
Apply Through Our Website: Donât forget to submit your application through our website! Itâs the best way for us to receive your details and ensures youâre considered for the role. Plus, it shows youâre keen on joining our team at StudySmarter!
How to prepare for a job interview at Incite-Insight.co.uk
â¨Know Your Projects
Make sure youâre familiar with the types of IT projects the organisation is involved in. Research their recent initiatives and be ready to discuss how your experience aligns with their goals. This shows that youâre genuinely interested and have done your homework.
â¨Master the PRINCE2 Methodology
Since the role involves implementing policies based on PRINCE2, brush up on this methodology. Be prepared to discuss how you've applied it in past projects, and think of examples where it helped you manage risks or improve project delivery.
â¨Showcase Your Leadership Skills
As an Assistant Head, youâll need to lead a team. Prepare examples of how youâve successfully managed teams in the past, focusing on how youâve developed staff and handled performance management. Highlight your interpersonal skills and ability to influence at senior levels.
â¨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about challenges youâve faced in previous roles, particularly in managing budgets or delivering projects under tight deadlines, and how you overcame them. Use the STAR method (Situation, Task, Action, Result) to structure your answers.