Warehouse and Accounts Administrator in Glenrothes

Warehouse and Accounts Administrator

We are delighted to offer an exciting opportunity for a motivated and enthusiastic individual to join InchDairnie Whisky Ltd, one of Scotland's most innovative whisky producers.

This role is ideal for a school leaver, college student or early career candidate looking to gain broad business experience within a growing Scotch whisky company. The successful candidate will work across several areas of the business, gaining exposure to Finance, Warehousing, Distilling Operations and General Administration.

Unlike many entry-level office roles, this position offers real variety and an excellent opportunity to learn how a modern distillery operates from grain to glass.

What will the role involve?

The successful candidate will provide support across a wide range of business functions, including:

Finance Administration

• Processing purchase invoices and supplier paperwork
• Assisting with filing and maintaining financial records
• Supporting data entry into company finance systems, including SAP
• Assisting with reconciliations and balance sheet reviews, and checking documentation accuracy
• General administrative assistance to the Finance team

Operations & Warehouse Administration

• Maintaining warehouse stock records and cask allocations in DRAMS
• Preparing DRAMS customer reports, post-filling specifications, disgorging loss and cask outturn reports, and cask dispatch weights for EMCS entry
• Maintaining, scanning and filing operational documents to keep records up to date until the move to paperless operations
• Preparing and dispatching loads on EMCS, monitoring acceptance and updating DRAMS accordingly
• Forwarding dispatch paperwork to customers and the Glasgow office, liaising with warehouse and production colleagues, and checking compliance documentation

Distilling & Production Support

• Preparing and organising documentation for distilling and production operations
• Supporting management and quarterly review reporting on company fillings and disgorgings
• Updating the sample log, labelling bottles, taking samples to the nosing room for management and sending samples to customers
• Emptying and cleaning used sample bottles, including removing labels for reuse
• Helping coordinate information between warehousing, production and finance

General Office Support

• Greeting visitors and assisting with reception duties
• Answering telephone and email enquiries
• Ordering office supplies
• Supporting colleagues across all departments
• Assisting with company projects and continuous improvement initiatives

What are we looking for?

We are less concerned about previous experience and more interested in finding someone with the right attitude and willingness to learn.

The ideal candidate will demonstrate:

• A positive and enthusiastic approach
• Strong attention to detail
• Good communication skills
• Reliability and professionalism
• Good IT skills, including Microsoft Office
• A willingness and ability to learn new tasks quickly
• Good organisational skills
• The confidence to work with colleagues across different departments

What can we offer?

• Practical business experience in a growing Scotch whisky company
• Exposure to multiple business disciplines
• Ongoing training and development
• Opportunities to build valuable workplace skills
• A friendly and supportive working environment
• Potential opportunities for future career progression

At InchDairnie, we believe in developing talent and investing in people. This role offers a unique opportunity to gain hands‑on experience across both office and operational functions while working alongside experienced professionals in the whisky industry.