At a Glance
- Tasks: Support the CEO with scheduling, meeting coordination, and operational planning.
- Company: Fast-growing connectivity specialist in telecommunications and satellite solutions.
- Benefits: Competitive salary, private medical insurance, performance bonus, and career progression.
- Other info: Onsite role with opportunities for long-term career development.
- Why this job: Join a dynamic team and make a real impact on business growth and strategy.
- Qualifications: Strong organisational skills, business acumen, and experience with executive support.
The predicted salary is between 30000 - 40000 £ per year.
A fast-growing connectivity specialist operating across Starlink, LEO satellite and wider telecommunications solutions is seeking a highly organised and commercially aware Executive Assistant to support the CEO. The business delivers connectivity solutions globally across enterprise, maritime, broadcast, construction, utilities and mobility sectors, and is scaling rapidly across the UK, Europe and the US. This is a highly involved Executive Assistant position, suited to someone who can provide structured, proactive support across executive coordination, business operations, planning, meeting management, internal communication, systems and strategic follow-up. The successful candidate will become a trusted operational support partner to the CEO, helping to improve focus, accountability, business rhythm and execution across the organisation. This role requires the successful person to be based out of the Livingston office, onsite 5 days a week.
Responsibilities
- Manage and optimise the CEO’s schedule, priorities and focus areas
- Coordinate leadership and operational meetings, capturing actions and following up on key outcomes
- Help structure and coordinate weekly, monthly and quarterly business reviews
- Act as a central coordination point between departments and leadership teams
- Monitor progress against company priorities, KPIs and operational goals
- Follow up with department heads to ensure actions are completed
- Identify blockers, delays or communication gaps and escalate appropriately
- Assist with internal operational planning and execution frameworks
- Help build and maintain executive operating systems, action trackers and structured workflows
- Coordinate action tracking from meetings into structured operational systems
- Support sales strategy execution and commercial planning activity
- Assist in preparation for partner meetings, QBRs, SBRs and strategic presentations
- Support operational setup across new regions and business functions
Requirements
- Highly organised with exceptional attention to detail
- Strong coordination, administration and operational support capability
- Commercially aware with strong business acumen
- Comfortable working in a fast‑paced, high‑growth environment
- Strong communication and stakeholder management skills
- Confident working directly with senior leadership
- Technically capable and comfortable with business systems and AI tools
- Experience with tools such as ClickUp, Planner, Zoho, Teams, CRM systems or similar
- Strong ability to prioritise and manage multiple moving workstreams
- Able to follow up professionally and help maintain accountability across teams
- Excellent written communication and meeting coordination skills
- Comfortable handling confidential and commercially sensitive information
Ideal Backgrounds
- Executive Assistant to a CEO, Managing Director or senior leadership team
- Business Support or Operations Support
- Strategy and operations support
- Technology operations
- Scaling SME or high‑growth business environments
Personality Traits
- Extremely proactive
- Calm under pressure
- Naturally organised
- Structured thinker
- Commercially intelligent
- High ownership mentality
- Comfortable dealing with senior stakeholders
- Able to simplify complexity into structured action
- Highly trustworthy and discreet
What Success Looks Like
- The CEO becomes significantly more focused on growth and strategy
- Leadership accountability improves across the business
- Meetings become more structured and action-oriented
- Strategic initiatives move faster with clearer ownership
- Operational systems become embedded into day‑to‑day operations
- The business operates with greater clarity, visibility and execution discipline
- Internal communication and coordination improve significantly
This role is designed to evolve alongside the business and offers significant long-term progression potential into broader executive support, operational and strategic responsibilities.
Executive Assistant to the CEO in Livingston employer: Inbound Talent
As a fast-growing connectivity specialist based in Livingston, we pride ourselves on fostering a dynamic work culture that values innovation and collaboration. Our employees enjoy competitive salaries, comprehensive benefits including private medical insurance and performance bonuses, and ample opportunities for professional growth within a rapidly expanding organisation. Join us to be part of a team that is not only shaping the future of telecommunications but also committed to your personal and career development.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the CEO in Livingston
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work in executive roles. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Show that you understand their goals and how you can help the CEO stay focused and organised.
✨Tip Number 3
Practice your communication skills. As an Executive Assistant, you'll need to convey information clearly and professionally. Role-play with a friend or use online resources to sharpen your skills.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant to the CEO in Livingston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and experience in supporting senior leadership, as these are key for us at StudySmarter.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this position. Share specific examples of how you've successfully managed schedules and coordinated meetings in the past.
Showcase Your Tech Savvy:Mention any experience you have with tools like ClickUp, Teams, or CRM systems. We love candidates who are comfortable with technology and can help streamline our operations.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Inbound Talent
✨Know the CEO's Vision
Before your interview, take some time to research the CEO and their vision for the company. Understanding their goals will help you align your answers with what they value, showing that you're not just a fit for the role but also for the company's future.
✨Master the Art of Organisation
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed complex schedules or coordinated multiple projects in the past. This will demonstrate your ability to handle the demands of the role effectively.
✨Showcase Your Communication Skills
Strong communication is crucial for this position. Be ready to discuss how you've facilitated communication between teams or handled sensitive information. Practising clear and concise responses will also reflect your written communication skills.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as managing conflicting priorities or dealing with delays, and prepare structured responses that highlight your proactive approach.
