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- Tasks: Support the bid team with admin tasks and ensure high-quality submissions.
- Company: Join a progressive engineering consultancy known for its people-centric culture.
- Benefits: Competitive pay, flexible hours, and 22-27 days annual leave.
- Why this job: Kickstart your career in bids and proposals within a supportive environment.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
- Other info: Enjoy career progression opportunities and legendary social events.
The predicted salary is between 30000 - 42000 £ per year.
About IN2
Formed in 2002, IN2 is a progressive engineering consultancy operating across Ireland, the UK, and Europe, dedicated to creating better spaces for people. For over 20 years, we have maintained a people-centric culture that encourages growth, innovation, and adaptability. Our award-winning MEP projects, and recognition as a ‘Great Place to Work’, reflect our commitment to quality, sustainability, and a supportive, inclusive work environment where individuals can thrive. At IN2, joining our team means being part of a collaborative, high-performing, and forward-thinking organisation, where your contribution makes a real impact—and where career opportunities grow alongside our business.
About The Role
We are looking for a motivated and well-organised Bid Assistant / Administrator to join our team. This role provides vital administrative and coordination support to the bid team, helping to ensure high-quality, compliant submissions are delivered on time. The position is ideal for someone at the early stages of their career who is keen to develop experience in bids, proposals, and business development within a professional services or consultancy environment.
What You Will Do
- Bid & Tender Administration
- Provide day-to-day administrative support to the bid team
- Assist with the preparation, formatting, and collation of bid and tender documents
- Ensure submissions comply with client instructions, formatting requirements, and deadlines
- Upload and submit bids via procurement portals and client systems
- Maintain bid trackers and assist with monitoring deadlines
- Coordination & Support
- Support Bid Manager and Bid Coordinators by chasing inputs and information
- Collate CVs, project experience, and supporting documents for bids
- Assist with bid meetings and internal reviews
- Communicate with internal teams to gather required information
- Document & Systems Management
- Maintain bid libraries, templates, and standard response documents
- Support data entry and updates on our NetSuite system
- Assist with archiving completed bids and maintaining records
- Log feedback and outcomes following bid submissions
- General Administration
- Provide general administrative support to the bids and marketing function
- Assist with framework bids, PQQs, ITTs, and expressions of interest
- Support the continuous improvement of bid processes and document control
Your Experience
- Essential
- Strong organisational skills with good attention to detail
- Ability to manage multiple tasks and work to deadlines
- Good written and verbal communication skills
- Confident user of Microsoft Office (Word, Excel, Outlook)
- Proactive, reliable, and willing to learn
- Ability to work collaboratively as part of a team
- Desirable
- Previous administrative experience (office, bids, marketing, or business support)
- Experience or interest in bids, proposals, or professional services
- Familiarity with tender portals or document management systems
- Degree or qualification in business, construction, engineering, or a related field
- Experience with Adobe InDesign
What’s In It For You?
We’ve put together a package that looks after your wallet, your career, and your wellbeing.
- The Essentials
- Competitive Pay & Bonuses: A salary that reflects your worth, plus an annual bonus and pension contributions.
- Annual Leave: 22 days of annual leave, scaling up to 27 days as you grow with us (plus bank holidays).
- Flexible Hours: A 37.5-hour working week with flexible hours (8am–6pm) to suit your lifestyle.
- Career Progression
- Personal Roadmap: You’ll have a dedicated Personal Development Plan and mentoring from our senior leaders.
- The IN2 Academy: Access to our internal academy, CPD support, and expert assistance in advancing your career.
- Health & Wellbeing
- Mind & Body: Access to our Employee Assistance Program, annual health checks, and various fitness initiatives.
- Commute Greener: Cycle to Work scheme to keep active on your way to the office.
- Social & Community
- Legendary Events: From our Christmas party weekend to Employee Appreciation Day and regular staff social events.
- Giving Back: Team-led charity initiatives.
- International Reach: Opportunities to work across IN2 offices in London, Dublin, Berlin, Belfast, Athlone, and Madrid.
Bid Assistant in Belfast employer: IN2 Engineering
Contact Detail:
IN2 Engineering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Assistant in Belfast
✨Tip Number 1
Get to know the company inside out! Research IN2's projects, values, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral—definitely a foot in the door!
✨Tip Number 3
Prepare for interviews by practising common questions related to bids and administration. Think about how your skills align with what IN2 is looking for, and be ready to share examples from your experience.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the IN2 family.
We think you need these skills to ace Bid Assistant in Belfast
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Assistant role. Highlight your organisational skills and any relevant experience, even if it's just from your studies or previous jobs. We want to see how you fit into our people-centric culture!
Show Off Your Attention to Detail: Since this role involves preparing and formatting bid documents, it’s crucial to demonstrate your attention to detail. Double-check your application for typos and ensure everything is neatly presented. We love a candidate who takes pride in their work!
Be Proactive in Your Communication: In your cover letter, express your enthusiasm for the role and mention how you can support the bid team. We appreciate candidates who are proactive and willing to learn, so don’t hesitate to share your eagerness to contribute to our projects.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our collaborative team at IN2!
How to prepare for a job interview at IN2 Engineering
✨Know Your Bids
Before the interview, get familiar with the types of bids and tenders IN2 typically handles. Research their recent projects and understand their approach to bid submissions. This will show your genuine interest in the role and help you speak confidently about how you can contribute.
✨Showcase Your Organisational Skills
As a Bid Assistant, strong organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple tasks or met tight deadlines. Be ready to discuss how you prioritise work and ensure compliance with client instructions.
✨Communicate Clearly
Good written and verbal communication is essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview that demonstrate your understanding of the role and the company culture.
✨Emphasise Your Team Spirit
IN2 values collaboration, so be prepared to discuss how you work well in a team. Share specific examples of how you've supported colleagues in previous roles or projects, and highlight your willingness to learn from others and contribute to a positive team environment.