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- Tasks: Curate and manage a top-tier freelance talent network for exciting brand activations.
- Company: Join In Your Dreams, a creative agency shaping culture through unforgettable experiences.
- Benefits: Competitive salary, flexible hours, free snacks, and a vibrant work environment.
- Other info: Direct mentorship from the Founder and opportunities for career growth.
- Why this job: Be part of major events like Coachella and Glastonbury while building your professional network.
- Qualifications: 1-3 years in coordination or talent roles, with strong communication skills.
The predicted salary is between 32000 - 32000 £ per year.
WHO WE ARE
We're In Your Dreams. We design experiences for the brands shaping culture. That's looked like American Express at Coachella, Vodafone at Glastonbury, Sol de Janeiro taking over the O2, and activations for Dyson, YouTube, Sephora, Spotify and Nike. We sit at the intersection of beauty, wellness and considered partnerships — and we hold a 95% repeat client rate because we care about every detail.
THE ROLE
We're hiring a Staffing & Talent Coordinator to own our freelance talent network. You'll be responsible for sourcing, vetting and managing a high-quality pool of freelance talent across the beauty and wellness industry, ensuring the right people are in the right place for every activation. You'll serve as the primary point of contact for our freelance community, and the internal team's first call when it comes to availability, fit and logistics. This is an early-stage role with real scope. You'll build the function, set the standard and grow with the business — with direct support from our Founder throughout. You'll also have the chance to be on-site and backstage at some of the biggest brand events of the year — a real entry point for someone looking to build a network at the most exciting live experiences across the globe.
KEY RESPONSIBILITIES
- Curate the network: source, vet and onboard a diverse, elite tier of freelance talent (MUA, hair, nails, beauty therapy, brand ambassadors)
- Strategic matching: act as the internal 'casting director,' ensuring talent profiles align perfectly with each brand brief and IYD's quality bar
- Operational excellence: maintain a live database of profiles, rates and availability, giving the team real-time visibility
- Relationship management: serve as the primary advocate and point of contact for our freelance community, building long-term loyalty and trust
- End-to-end coordination: own the staffing logistics, from initial outreach and contracts through to pre-event briefings and day-of comms
- On-site leadership: attend key events to support on the ground and ensure the brand experience is flawless
MINIMUM QUALIFICATIONS
- 1–3 years' experience in coordination, booking, casting or a talent-facing role
- Proven ability to manage multiple workstreams simultaneously without dropping the ball
- A warm, direct and persuasive communicator who can build rapport with artists and global brand leads alike
- Confident with Google Workspace, Excel and CRM or database tools
- Right to work in the UK
DESIRABLE
- Existing relationships in the London beauty industry across agents, salons and freelance artists
- Previous experience in talent booking, casting, agency-side coordination or production
- Familiarity with the festival and experiential events circuit
- A background in MUA, hair or beauty therapy
WHAT WE OFFER
- Based at Soho House's coworking space in Shoreditch — free snacks, breakfast and an incredible location
- £32,000 FTE (pro-rated for part-time), with commission and bonus opportunities
- Open to full-time or part-time for the right candidate
- Three-month freelance contract converting to permanent on successful completion (day rate equivalent to the salary band, pro-rated)
- 25 days annual leave plus bank holidays (pro-rated for part-time)
- Direct mentorship from the Founder, and the chance to shape your own department
- A front-row seat to the brand experiences shaping culture — Coachella, Glastonbury, global launches
WORKING PATTERN
Full-time or part-time considered, in-office at Soho Works Shoreditch. Start date: ASAP.
DIVERSITY & RESPONSE
In Your Dreams is committed to building a diverse team and we welcome applications from all backgrounds. We respond to all applications within two weeks.
TO APPLY
Send your CV and a short note (no formal cover letter — just tell us why this role) to ro@inyour-dreams.com. Subject line: Staffing & Talent Coordinator — [Your Name]
Staffing and Talent Coordinator employer: IN YOUR DREAMS
Contact Detail:
IN YOUR DREAMS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Staffing and Talent Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the beauty and wellness industry. Attend events, join online forums, and don’t be shy about reaching out to potential contacts on social media. The more connections you make, the better your chances of landing that dream role.
✨Tip Number 2
Show off your personality! When you get the chance to chat with potential employers, let your passion for the industry shine through. Be warm, direct, and persuasive in your communication. Remember, they’re looking for someone who can build rapport with both talent and brands!
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out to companies you admire, like In Your Dreams, and express your interest in working with them. A well-timed email can put you on their radar before they even start hiring.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in the role. Make sure to tailor your CV and note to highlight why you’d be a perfect fit for the Staffing & Talent Coordinator position.
We think you need these skills to ace Staffing and Talent Coordinator
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show us what makes you unique and why you’re passionate about this role.
Tailor Your CV: Make sure your CV is tailored to the Staffing & Talent Coordinator position. Highlight relevant experience in coordination, booking, or talent management, and don’t forget to mention any connections you have in the beauty industry!
Keep It Short and Sweet: We love a concise application! Instead of a formal cover letter, just drop us a short note explaining why you’re excited about this role. Keep it engaging and to the point — we appreciate brevity!
Apply Through Our Website: For the best chance of getting noticed, make sure to apply through our website. It helps us keep everything organised and ensures your application gets to the right people quickly!
How to prepare for a job interview at IN YOUR DREAMS
✨Know the Company Inside Out
Before your interview, dive deep into In Your Dreams. Familiarise yourself with their past projects and clients like American Express and Nike. This will not only show your enthusiasm but also help you tailor your responses to align with their values and culture.
✨Showcase Your Coordination Skills
As a Staffing and Talent Coordinator, you'll need to juggle multiple tasks. Prepare examples from your previous experience where you successfully managed various workstreams. Highlight your organisational skills and how you maintained operational excellence in those situations.
✨Build Rapport with Your Interviewers
Since this role involves relationship management, practice being warm and direct in your communication. Use your interview to demonstrate your ability to connect with people, whether it’s discussing your passion for the beauty industry or sharing anecdotes that showcase your persuasive communication style.
✨Prepare Questions About the Role
Think of insightful questions to ask about the role and the company. For instance, inquire about the types of events you might be involved in or how they envision the growth of the freelance talent network. This shows your genuine interest and helps you assess if the role is the right fit for you.