IN YOUR DREAMS | Events + Admin Assistant

Event + Admin Assistant

START DATE: LATE JANUARY / EARLY FEBRUARY 2025

Location: London, Shoreditch

Salary: £28,000–£38,000 per annum depending on experience

Start Date: ASAP

Hours: Full-time, Monday to Friday, 9:30am–6pm

In Your Dreams is an agency bridging the gap between creativity and community. We unearth the beauty industry’s most unique talents, and pair them with brands that stand for something. In Your Dreams is a springboard for multi-faceted creatives, devoted to fostering organic, long-term relationships. We have had the pleasure of discovering hidden gems as well as artists in their prime and treat all with the same level of attention and enthusiasm. As an agency we are committed to using our platform responsibly, always leading with honesty and integrity. We create partnerships and experiences that prove individuality and authenticity are always the right choice.

About the Role

IN YOUR DREAMS is seeking a highly organized, enthusiastic, and adaptable Events & Admin Assistant to join our close-knit team. This role is pivotal in supporting the smooth running of our day-to-day operations and ensuring our events are executed seamlessly. Perfect for someone who thrives in a creative, fast-paced environment, this position will see you juggling a variety of tasks while being a key player in delivering unforgettable experiences.

Key Responsibilities

1-Administrative Support

• Manage day-to-day office administration, including emails, scheduling, and general inquiries.
• Maintain and organize files, databases, and other operational systems.
• Assist in the preparation of reports, presentations, and documentation for internal and external stakeholders.

2-Event Coordination

• Provide hands-on support in the planning and execution of events, including logistics, scheduling, and on-site assistance.
• Liaise with venues, suppliers, and talent to ensure all details are coordinated effectively.
• Prepare event materials, manage inventory, and oversee event-related shipments.

3-Team Support

• Act as the glue for our team, ensuring seamless communication and collaboration.
• Handle ad hoc tasks to support the Directors and wider team, ensuring deadlines are met and projects stay on track.

4-Client & Partner Relations

• Assist in maintaining relationships with clients, talent, and partners, ensuring they receive the highest level of support.
• Coordinate follow-ups and post-event feedback to continuously improve our services.

Who You Are

• Organised & Detail-Oriented: You thrive on creating order and ensuring every detail is accounted for.
• Proactive & Flexible: You anticipate needs, solve problems, and adapt to changing priorities with ease.
• Team Player: You enjoy working collaboratively and are ready to pitch in wherever needed.
• Creative & Enthusiastic: You’re passionate about the beauty and fashion industry and excited to contribute to our mission.
• Tech-Savvy: Comfortable with tools like Microsoft Office, Google Workspace, and project management platforms.

Nice-to-Haves

• Previous experience in event coordination or administrative roles.
• A keen interest in the beauty, fashion, or creative industries.
• Familiarity with social media platforms or marketing tools.

What We Offer

• A collaborative and inclusive working environment where creativity thrives.
• Opportunities to work on high-profile events and projects with leading brands.
• Professional development and growth opportunities within a small, supportive team.
• 28 days annual leave plus public holidays.
• Salary review after 6-12 months based on performance.

Please email accounts@inyour-dreams.com with your CV. You can also include a cover letter if you wish. We will not be monitoring or responding to applicants through LinkedIn, only on email. Thanks so much!