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- Tasks: Curate and manage a top-tier freelance talent network for exciting brand activations.
- Company: Join In Your Dreams, a creative agency shaping culture with major brands.
- Benefits: Competitive salary, flexible hours, free snacks, and mentorship from the Founder.
- Other info: Dynamic role with potential for growth and a chance to shape your own department.
- Why this job: Be part of iconic events like Coachella and Glastonbury while building your network.
- Qualifications: 1-3 years in coordination or talent roles; strong communication skills required.
The predicted salary is between 32000 - 32000 ÂŁ per year.
We design experiences for the brands shaping culture. This role is one of the most strategic hires we're making this year.
We're hiring a Staffing & Talent Coordinator to own our freelance talent network. You'll be responsible for sourcing, vetting and managing a high-quality pool of freelance talent across the beauty and wellness industry, ensuring the right people are in the right place for every activation. You'll serve as the primary point of contact for our freelance community, and the internal team's first call when it comes to availability, fit and logistics. This is an early-stage role with real scope. You'll build the function, set the standard and grow with the business — with direct support from our Founder throughout. You'll also have the chance to be on-site and backstage at some of the biggest brand events of the year — a real entry point for someone looking to build a network at the most exciting live experiences across the globe.
KEY RESPONSIBILITIES
- Curate the network: source, vet and onboard a diverse, elite tier of freelance talent (MUA, hair, nails, beauty therapy, brand ambassadors)
- Strategic matching: act as the internal “casting director,” ensuring talent profiles align perfectly with each brand brief and IYD's quality bar
- Operational excellence: maintain a live database of profiles, rates and availability, giving the team real-time visibility
- Relationship management: serve as the primary advocate and point of contact for our freelance community, building long-term loyalty and trust
- End-to-end coordination: own the staffing logistics, from initial outreach and contracts through to pre-event briefings and day-of comms
- On-site leadership: attend key events to support on the ground and ensure the brand experience is flawless
MINIMUM QUALIFICATIONS
- 1–3 years' experience in coordination, booking, casting or a talent-facing role
- Proven ability to manage multiple workstreams simultaneously without dropping the ball
- A warm, direct and persuasive communicator who can build rapport with artists and global brand leads alike
- Confident with Google Workspace, Excel and CRM or database tools
- Right to work in the UK
DESIRABLE
- Existing relationships in the London beauty industry across agents, salons and freelance artists
- Previous experience in talent booking, casting, agency-side coordination or production
- Familiarity with the festival and experiential events circuit
- A background in MUA, hair or beauty therapy
WHAT WE OFFER
- Based at Soho House's coworking space in Shoreditch — free snacks, breakfast and an incredible location
- ÂŁ32,000 FTE (pro-rated for part-time), with commission and bonus opportunities
- Open to full-time or part-time for the right candidate
- Three-month freelance contract converting to permanent on successful completion (day rate equivalent to the salary band, pro-rated)
- 25 days annual leave plus bank holidays (pro-rated for part-time)
- Direct mentorship from the Founder, and the chance to shape your own department
- A front-row seat to the brand experiences shaping culture — Coachella, Glastonbury, global launches
WORKING PATTERN
Full-time or part-time considered, in-office at Soho Works Shoreditch. Start date: ASAP.
DIVERSITY & RESPONSE
In Your Dreams is committed to building a diverse team and we welcome applications from all backgrounds. We respond to all applications within two weeks.
TO APPLY
Send your CV and a short note (no formal cover letter — just tell us why this role) to ro@inyour-dreams.com. Subject line: Staffing & Talent Coordinator — [Your Name]
Staffing and Talent Coordinator in City of London employer: IN YOUR DREAMS
Contact Detail:
IN YOUR DREAMS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Staffing and Talent Coordinator in City of London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the beauty and wellness industry. Attend events, join online forums, and don’t be shy about reaching out to potential freelance talent or industry insiders. The more connections we make, the better our chances of finding the right fit for those exciting activations!
✨Tip Number 2
Be proactive! Don’t just wait for opportunities to come to us. Regularly check our website for new roles and reach out to us directly if you see something that sparks your interest. We love hearing from passionate candidates who are eager to jump in and make an impact.
✨Tip Number 3
Show off your personality! When we meet you, we want to see the real you. Be warm, direct, and persuasive in your communication. Whether it’s in interviews or casual chats, let your passion for the industry shine through. It’s all about building rapport and trust!
✨Tip Number 4
Stay organised! As a Staffing & Talent Coordinator, juggling multiple tasks is key. Use tools like Google Workspace and Excel to keep track of your contacts, availability, and rates. A well-maintained database will not only impress us but also help streamline the staffing process for those big events!
We think you need these skills to ace Staffing and Talent Coordinator in City of London
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your passion for the role and the industry.
Tailor Your CV: Make sure your CV is tailored to the Staffing & Talent Coordinator role. Highlight relevant experience in coordination, booking, or talent management that aligns with what we’re looking for.
Keep It Short and Sweet: We love a concise application! Instead of a formal cover letter, just drop us a short note explaining why you’re excited about this role and how you can contribute to our team.
Follow the Instructions: Make sure to send your application to the right email address and use the correct subject line. It shows attention to detail, which is super important for this role!
How to prepare for a job interview at IN YOUR DREAMS
✨Know the Company Inside Out
Before your interview, dive deep into the company’s past projects and partnerships. Familiarise yourself with their work at events like Coachella and Glastonbury. This will not only show your genuine interest but also help you tailor your responses to align with their values and culture.
✨Showcase Your Coordination Skills
Be ready to discuss specific examples from your previous roles where you successfully managed multiple tasks or coordinated events. Highlight your ability to juggle various workstreams without dropping the ball, as this is crucial for the Staffing and Talent Coordinator role.
✨Build Rapport with Your Interviewers
Since this role involves a lot of relationship management, demonstrate your warm and persuasive communication style during the interview. Practice active listening and engage with your interviewers to create a connection, showing that you can build rapport with both talent and brand leads.
✨Prepare Questions About the Role
Think of insightful questions to ask about the role and the team dynamics. Inquire about how they envision the growth of the freelance talent network and what success looks like in this position. This shows your enthusiasm and strategic thinking, which are key for this early-stage role.