Payroll Assistant in Midlothian

iMultiply are supporting a well-established and rapidly growing business based on the outskirts of Edinburgh, to recruit a full-time Payroll Assistant on a permanent basis. This is a fantastic opportunity for a knowledgeable and detail-oriented individual to join a collaborative and compliance-focused finance team.

This role sits within a close-knit and supportive finance function and will play a pivotal role in managing payroll operations and ensuring compliance with complex UK payroll legislation. Working closely with senior finance and HR stakeholders, the successful candidate will oversee payroll processes and provide expert guidance on all aspects of this function.

As the Payroll Assistant, you will be involved in but not restricted to the following duties:

• Managing and processing accurate and timely payroll for employees, contractors, and agency workers
• Ensuring compliance with PAYE, National Insurance, IR35, Off-Payroll Working rules, CIS, and Agency Worker Regulations
• Liaising with HMRC, auditors, recruitment agencies, and internal teams to resolve payroll queries
• Maintaining and updating payroll records and systems in line with statutory requirements
• Preparing and submitting RTI submissions, CIS returns, and year-end reports
• Leading payroll-related projects including system upgrades and process improvements
• Assessing employment status for tax under IR35 and Off-Payroll Working rules
• Overseeing CIS compliance including subcontractor verification and monthly returns
• Providing expert advice on payroll legislation and its implications for the business
• Keeping up to date with legislative changes and updating internal policies accordingly

To be considered for this opportunity, you must have the following:

• Proven experience in a payroll management or senior payroll role
• Strong knowledge of UK payroll legislation including IR35, Off-Payroll Working, CIS, and Agency Worker Regulations
• High attention to detail with excellent analytical and problem-solving skills
• Proficiency in payroll software (e.g., Sage Payroll) and Microsoft Office
• Confident communicator – able to explain complex payroll matters clearly
• Proactive, adaptable, and collaborative, with strong organisational skills
• Professional payroll qualification (e.g., CIPP or equivalent) is highly desirable

This is a full-time permanent role, based on the outskirts of Edinburgh. The role offers:

• Salary circa £40k a year
• Bonus scheme paid twice yearly
• Private medical care (after 3 months)
• 4 x Death in service benefit
• The opportunity to join a business backed by private equity, with ambitious growth plans
• A collaborative, inclusive, and values-driven workplace

iMultiply is committed to diversity and will promote diversity for all employees, workers and applicants. iMultiply will treat everyone equally and will not discriminate on the grounds of an individual's 'protected characteristic’. If you like the look of this vacancy and think you could perform the role, but, you don’t think you meet all the requirements, please DO APPLY for this opportunity. Data shows that certain groups, mainly women and people from Black and Minority communities, are less likely to apply for jobs where they don’t meet 100% of role requirements. iMultiply would encourage you to apply for roles where there is room for development and growth.

For further information and a confidential chat, please contact Hamish Law at iMultiply.