At a Glance
- Tasks: Coordinate office operations and facilities management across multiple sites.
- Company: Join a forward-thinking organisation in Harrogate with a supportive culture.
- Benefits: Competitive salary, travel expenses, and a dynamic work environment.
- Other info: Opportunity for career growth in a fast-paced, varied role.
- Why this job: Be the backbone of a growing business and enhance workplace experiences.
- Qualifications: Experience in admin or facilities management, strong organisational skills required.
The predicted salary is between 30000 - 35000 £ per year.
Location: Harrogate + Travel
Salary: £30,000 – £35,000 per annum + Expenses
Hours: Monday – Friday
Are you an organised, proactive and hands on professional looking to join a growing business? If so, this could be the ideal opportunity for you based in Harrogate! This is an excellent opportunity to join a forward thinking organisation where you will play a key role in ensuring the smooth day to day running of multiple sites. As Office & Facilities Coordinator, you will be central to supporting office operations, facilities management and senior leadership, helping to deliver a positive, efficient and well maintained workplace experience.
Working in a fast paced and varied environment, this role is ideal for someone who enjoys taking ownership, problem solving and keeping things running seamlessly behind the scenes. You will be confident managing multiple priorities, working with stakeholders at all levels and ensuring high standards are consistently maintained across all locations.
Key Responsibilities- Act as the main point of contact for the day to day running of office facilities across multiple sites.
- Provide proactive administrative and operational support to ensure smooth business operations.
- Manage contractor relationships, coordinating maintenance, works and improvement projects across sites.
- Ensure full compliance with Health & Safety legislation, supporting risk assessments and site safety checks.
- Oversee office supplies, equipment and consumables, ensuring appropriate stock levels are maintained.
- Support onboarding of new starters and visiting employees, ensuring a welcoming and well prepared office experience.
- Proactively identify and resolve facilities and workplace issues, contributing to continuous improvement of the office environment.
- Coordinate diaries, meeting rooms and internal scheduling requirements.
- Support senior leadership with diary management, travel arrangements and logistical coordination.
- Raise purchase orders and support general procurement administration.
- Manage incoming email correspondence for senior leadership, actioning or delegating where appropriate.
- Organise internal meetings, events and wider business activities.
- Liaise confidently with internal and external stakeholders including senior management.
- Experience in an administrative, office management, HR or facilities management related role.
- Strong organisational and time management skills with the ability to prioritise effectively.
- Excellent written and verbal communication skills.
- Proactive, resourceful and confident approach to problem solving.
- High attention to detail with the ability to manage multiple tasks simultaneously.
- Experience working with senior stakeholders and cross functional teams.
- Strong IT skills and confidence using multiple systems.
- Ability to work independently as well as part of a wider team.
- Full UK driving licence required due to travel between sites.
In return, you will join a supportive and growing organisation where you will play a key role in shaping the workplace experience across multiple sites. You will benefit from a competitive salary and the opportunity to work in a varied and impactful role where no two days are the same. If you are proactive, organised and thrive in a hands on environment, APPLY TODAY!
Office & Facilities Coordinator in Harrogate employer: Impression Recruitment
Join a dynamic and supportive team in Harrogate as an Office & Facilities Coordinator, where your proactive approach will be valued in maintaining a seamless workplace across multiple sites. With a competitive salary and opportunities for professional growth, you will thrive in a fast-paced environment that encourages problem-solving and collaboration with senior leadership. Experience a culture that prioritises employee well-being and continuous improvement, making every day impactful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Facilities Coordinator in Harrogate
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office & Facilities Coordinator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to a smooth day-to-day operation. This will help you stand out as someone who’s genuinely interested in the role.
✨Tip Number 3
Practice your problem-solving skills! Think of examples from your past experiences where you've successfully managed multiple priorities or resolved issues. This will show that you’re proactive and ready to take ownership in the new role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are enthusiastic about joining our growing team!
We think you need these skills to ace Office & Facilities Coordinator in Harrogate
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Office & Facilities Coordinator, being organised is key! Make sure your application reflects your ability to manage multiple tasks and priorities. Use examples from your past experiences to showcase how you’ve kept things running smoothly.
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to the job description. Highlight your relevant experience in administrative or facilities management roles, and make it clear why you’re the perfect fit for us!
Communicate Clearly:Excellent written communication skills are a must for this role. Ensure your application is well-structured and free of errors. This is your chance to demonstrate your attention to detail and ability to communicate effectively with stakeholders.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Impression Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around office operations and facilities management. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office & Facilities Coordinator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple priorities or improved processes. Use the STAR method (Situation, Task, Action, Result) to structure your responses and demonstrate your proactive approach.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and specific challenges they face in facilities management. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
✨Practice Your Communication Skills
Since the role involves liaising with various stakeholders, practice clear and confident communication. You might want to do mock interviews with a friend or family member to refine your verbal skills. Remember, your ability to communicate effectively can set you apart from other candidates!
