Operations Co-ordinator in Bristol

Department: Operations

Reporting to: Operations Manager

Location: Head Office

Basic Purpose

To assist with the organisation and administration of all aspects of our engineering, packing and logistics projects to ensure their complete and efficient operation including travel coordination. This role will see the job holder take ownership from start to finish and be the main point of contact, with support from the wider team, on multiple projects and jobs the department own.

Key Tasks

• Coordination and monitoring of projects and other relevant administration; sourcing service providers, contractors and suppliers; obtaining quotes; and dealing with problems.
• Ensuring all work runs in a timely, cost-effective manner within budgets and timescales.
• Placing orders with suppliers; making arrangements in relation to monitoring all relevant deliverables.
• Preparing required job documentation including RAMS.
• Invoicing projects and ensuring reserve costs are shown on IES’ accounting system; providing adequate documentation for the Accounts Dept in respect of all transactions.
• Finding and arranging appropriate travel for individuals and groups within budget constraints; communicating travel information to travellers.
• Preparing and maintaining traveller profiles.
• Preparing, submitting and managing visa applications.
• Providing general administrative support to the business; general office duties including answering phones, setting up meeting rooms, dealing with daily outgoing post and small parcels as required.
• Accurately contributing to month end procedures.
• May be required to complete other business activities on behalf of the company from time to time in line with identified skills, competencies and experience.

Requirements

• Exceptional organisational skills with very high attention to detail.
• Ability to multi-task, anticipate and respond effectively to changing priorities.
• Flexible, conscientious attitude to work.
• High standard of written & verbal communication, with a confident & professional phone manner.
• Strong interpersonal skills.
• Ability to remain calm, focused & productive in a fast-paced working environment.
• Flexibility and adaptability to manage under pressure and cope with change, responding quickly & efficiently.
• Ability to plan and manage time in a changing environment.
• Comfortable working autonomously.
• IT literate, with a strong working knowledge of Microsoft Excel, Word & Outlook.
• Experience with coordinating travel arrangements preferred.
• Experience of managing multiple task-based projects would be desirable but not essential.

Special Working Conditions

Additional hours, including occasional weekend support, may be necessary from time to time when required to suit business needs.

Renumeration & Benefits

• Salary/Rate: Negotiable and dependent on experience.
• Basic Hours: Monday to Friday.
• Benefits:
• Free on-site parking at Head Office.
• Increased annual leave by service length.
• Private Medical Insurance by service length.
• Life assurance scheme.
• Employee Assistance Programme.
• Structured career development.
• Regular company events.
• Free on-site gym at Head Office.

How to Apply

To apply for this role, please use the form above or submit your up to date CV quoting reference 01OPC0626.