Research Finance Coordinator

Main area Research and Development Grade Band 5 Contract Fixed term: 14 months (Until 31st January 2028) Hours Full time - 37.5 hours per week Job ref 290-CR-2102

Site Hammersmith Hospital Town London Salary £38,488 - £46,852 pa inclusive Salary period Yearly Closing 29/10/2026 23:59

Fulfil your potential in hospitals that make history:

Charing Cross, Hammersmith, St Mary’s, Queen Charlotte’s & Chelsea and Western Eye.

With five world-renowned hospitals, Imperial College Healthcare NHS Trust is full of opportunity if you are looking to develop your healthcare career.

We are an NHS Trust of approximately 16,000 people, providing care for over a million and a half patients from north west London and beyond every year.

We have a rich heritage and an ambitious vision for the future of our patients and local communities.

With our partners, Imperial College London, and The Royal Marsden NHS Foundation Trust, we form Imperial College Academic Health Science Centre, one of 6 academic health science centres in the UK, working to ensure the rapid translation of research for better patient care and excellence in education.

We are proud of our heritage in innovation and we are early adopters of new insights in technologies, techniques and treatments for improving health.

Job overview

We are looking for an organised and motivated Research Finance Coordinator to join the Joint Research Office and support the effective financial administration of clinical research across Imperial College Healthcare NHS Trust. This post is to cover maternity leave of 12 months in a varied role offering the opportunity to work closely with research teams and a wide range of internal and external stakeholders, supporting the financial management of both commercial and non-commercial research activity.

You will help maintain accurate financial records, support invoicing and income recovery, process research-related financial transactions and expenses, maintain clinical trial tracking systems, and assist with reconciliations and financial queries. You will need excellent attention to detail, strong organisational and communication skills, confidence working with spreadsheets and databases, and the ability to manage competing priorities while delivering a responsive and professional service.

This role would suit someone who enjoys working collaboratively, problem-solving and contributing to an efficient, high-quality research finance service within a busy and dynamic research environment.

Main duties of the job

• As a Research Finance Coordinator, you will provide high-quality financial and administrative support for clinical research activity within the Joint Research Office.
• You will maintain accurate financial records and audit trails, support clinical trial invoicing and income recovery, process patient and staff expenses, complete internal recharges and account reconciliations, and maintain patient attendance and income tracking records.
• You will liaise with research teams, pharmaceutical companies, NHS organisations and other internal and external stakeholders to resolve financial queries and help ensure payments are received in accordance with agreed contract terms.
• You will also maintain effective clinical trial financial and administrative systems, support reporting and project work, and provide training and support to new staff where required.
• The role requires excellent attention to detail, strong organisational and communication skills, confidence working with spreadsheets and financial information and the ability to prioritise workload and work collaboratively while maintaining confidentiality.

Working for our organisation

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.

Environmental sustainability
Climate change and poor air quality is a health emergency that harms people’s health and wellbeing and widens health inequalities. The Trust is also committed to reducing its impact on the environment by reducing our greenhouse gas emissions to Net Zero by 2045. All our employees have a role to play, and we have an active green network that supports staff to act in ways that ensures that our services are efficient, sustainable and reduce our impact on the environment www.imperial.nhs.uk/about-us/our-strategy/green-plan .

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Person specification

• Degree or equivalent Experience

Experience

• Experience of managing administrative systems.
• Experience working and resolving credit and debt queries.
• Experience working with eFinancials, Boxi and financial reports.
• Experience working in R&D.
• Experience of managing spreadsheets and databases.
• Previous experience within an NHS setting
• Knowledge of accounting principles, procedures and practices

Skills/knowledge/abilities

• Significant experience in dealing with personal/commercially sensitive data and information.
• Working experience in financial processes and procedures

Right to work

If you need sponsorship to work in the UK, please visit the Home Office website for information on sponsorship and visa status before you fill in your application form. Due to recent changes in the UK immigration rules which affect Skilled Worker Visas, Global Business Mobility, Higher Skill Level and Increased Salary Thresholds, please ensure that you are able to meet the requirements to live and work in the UK before applying. Further information about eligibility is available on UK Visas and Immigration - GOV.UK

We operate a joint recruitment hub across the North West London Acute Provider Collaborative Group. As part of this, your application and personal data may be shared with partner trusts within the group for recruitment and workforce purposes, in line with general data protection regulation (GDPR).

Vacancy Closing Date

This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.

Please ensure you check your emails regularly as this is how we will communicate with you throughout the recruitment process. If you are shortlisted you will be contacted by email and text message (if you provide a mobile contact number).

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