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For Companies At a Glance
- Tasks: Lead the Executive Support Team and manage diary support for the Executive Leadership Team.
- Company: Join IWM, a national cultural institution dedicated to preserving history.
- Benefits: Enjoy a dynamic work environment with opportunities for professional growth and development.
- Why this job: Make a meaningful impact while working in a fast-paced, supportive culture.
- Qualifications: Experience in executive support and team management is essential.
- Other info: Perfect for proactive leaders ready to thrive in a challenging role.
The predicted salary is between 43200 - 72000 £ per year.
Job Description
Are you a professional, proactive leader with a passion for delivering high-level executive support? Join IWM as our Executive Office Manager, a key role within the Governance department.
In this pivotal position, you'll lead our Executive Support Team, managing four direct reports and ensuring seamless administrative and diary support for IWM's Executive Leadership Team. You'll also provide dedicated support to one Executive Director and contribute to the smooth running of the Director-General's office.
We're looking for someone who brings:
- A background in executive or personal support, with a proven ability to manage multiple priorities and coordinate complex diaries.
- Significant experience of coordinating executive support services and line managing administrative or PA staff.
- A track record of motivating and developing teams, focused on excellent service and continuous improvement.
- Minute-taking expertise for high-level meetings
If you thrive in a fast-paced environment and are ready to make a meaningful impact at a national cultural institution, we'd love to hear from you.
For a full list of duties and the person specification (which your application will be marked against) please view the Job Description.
Executive Office Manager employer: IMPERIAL WAR MUSEUMS
Contact Detail:
IMPERIAL WAR MUSEUMS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Office Manager
✨Tip Number 1
Familiarise yourself with the IWM's mission and values. Understanding the organisation's culture will help you tailor your approach during interviews and demonstrate how your leadership style aligns with their goals.
✨Tip Number 2
Prepare specific examples of how you've successfully managed executive support teams in the past. Highlight your experience in coordinating complex diaries and managing multiple priorities to showcase your ability to thrive in a fast-paced environment.
✨Tip Number 3
Research common challenges faced by Executive Office Managers in similar organisations. Being able to discuss these challenges and propose solutions during your interview will demonstrate your proactive mindset and readiness for the role.
✨Tip Number 4
Network with current or former employees of IWM, if possible. Gaining insights from their experiences can provide you with valuable information about the team dynamics and expectations, which you can leverage during your application process.
We think you need these skills to ace Executive Office Manager
Some tips for your application 🫡
Understand the Role: Carefully read the job description for the Executive Office Manager position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasise your background in executive or personal support. Provide specific examples of how you've managed multiple priorities, coordinated complex diaries, and led teams to demonstrate your suitability for the role.
Showcase Your Skills: Mention your minute-taking expertise and any experience you have in motivating and developing teams. Use quantifiable achievements where possible to illustrate your impact in previous roles.
Tailor Your Application: Make sure your application is tailored to the specific requirements outlined in the job description. Use keywords from the listing to ensure your application stands out and aligns with what the company is looking for.
How to prepare for a job interview at IMPERIAL WAR MUSEUMS
✨Showcase Your Leadership Skills
As an Executive Office Manager, you'll be leading a team. Be prepared to discuss your leadership style and provide examples of how you've motivated and developed teams in the past. Highlight any specific achievements that demonstrate your ability to foster a positive work environment.
✨Demonstrate Diary Management Expertise
Since managing complex diaries is a key part of the role, come ready to discuss your experience with this. Share specific tools or methods you use to keep everything organised and efficient, and be prepared to answer questions about how you handle scheduling conflicts.
✨Prepare for Minute-Taking Scenarios
Given the importance of minute-taking in high-level meetings, practice summarising key points from sample meetings. Be ready to explain your approach to capturing essential information and how you ensure accuracy and clarity in your minutes.
✨Emphasise Your Proactive Approach
The role requires a proactive mindset. Think of examples where you've anticipated needs or solved problems before they escalated. This will show your potential employer that you're not just reactive but can also take initiative to improve processes.
