Grants Administrator in Hyde Park

We’re Imperial Health Charity, an organisation that helps our hospitals do more through grants, arts, volunteering, and fundraising. We support the five hospitals of Imperial College Healthcare NHS Trust: Charing Cross, Hammersmith, Queen Charlotte’s & Chelsea, St Mary’s, and the Western Eye.

We are now looking for a Grants Administrator to join us on a part-time, permanent basis, working 21 hours per week.

The Benefits

• Salary of £18,203.40 per annum
• 25 days’ holiday per year plus bank holidays (pro rata)
• An extra day’s holiday to be taken one week either side of your birthday
• Pension (with employer contributions of 10%)
• Sick pay
• Support towards healthcare costs, including eye tests and dental, and access to mental health support through counselling
• Additional access to gym discounts
• Interest-free season ticket loan
• Life assurance
• Staff arts club, including free entry to London galleries
• Access to a range of high street and online discounts

This is a rewarding opportunity for an organised, detail-focused administrator to join a respected charity working at the heart of NHS healthcare. Your work will support hospitals, clinicians and researchers, assisting medical professionals to resolve even more problems and help even more people. What’s more, you’ll be enabled to build a strong, values-led portfolio rooted in charitable initiatives whilst having the flexibility to balance purposeful work with the wider priorities of your life.

The Role

As our Grants Administrator, you’ll ensure the smooth and efficient payment of our grant awards to our partners at Imperial College NHS Trust and Imperial College London. You will take responsibility for managing grant-related invoices, working closely with our partners and internal finance colleagues to ensure records are accurate, queries are resolved, and payments are processed promptly. Alongside this, you’ll provide wider administrative support to the Grants team, acting as a key point of contact for enquiries and contributing to effective team processes that support collaboration and good governance across the Charity.

Additionally, you will:

• Investigate and resolve outstanding payments
• Support reconciliations, reporting and grant writebacks
• Monitor the Grants team inbox, directing queries appropriately
• Maintain accurate grant, invoice and payment records
• Assist with meetings, panels and ad hoc grants activity

About You

To be considered as a Grants Administrator, you will need:

• Experience in an administrative or co-ordination role, ideally involving invoices or payments
• Experience handling confidential or sensitive information
• Strong numeracy skills and confidence working with financial data
• Excellent accuracy and attention to detail
• Confidence using Microsoft Office and database systems
• A collaborative, inclusive approach to teamwork
• The ability to work flexibly, as well as travel between hospital sites in West London

Please note, the successful candidate will be required to undergo a DBS check. The closing date for this role is 22nd February 2026.

Webrecruit and Imperial Health Charity are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you want to become our Grants Administrator, please apply via the button shown.