At a Glance
- Tasks: Support research administration and MSc programme delivery in a dynamic academic environment.
- Company: Join a world-leading institution in Civil and Environmental Engineering.
- Benefits: Enjoy 41 days off, flexible working, and generous pension schemes.
- Other info: Great career growth opportunities and access to on-site leisure facilities.
- Why this job: Make a real impact while supporting students and academic staff.
- Qualifications: A levels or equivalent; experience in busy administrative roles preferred.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity has arisen within the Department of Civil and Environmental Engineering for a Research Section and MSc Programme Administrator. This key role will support the Geotechnics Section across all aspects of research administration and MSc programme delivery. The post holder will provide Personal Assistant (PA) support to the Head of Section, assist academic staff with key responsibilities within the Section, and offer guidance and administrative support to academic staff, research staff, PhD students, and MSc students. This is a full-time, open-ended post.
What you would be doing
- The post holder will be responsible for a range of tasks which fall into the two main categories:
- Research Section Administration
- Providing administrative and Personal Assistant (PA) support to the Head of Section and academic staff.
- Managing operational tasks such as meetings, recruitment, travel, and office logistics.
- Supporting communications, finance processes, and website updates.
- Student and Course Administration
- Assisting with admissions, onboarding, and student records.
- Coordinating exams, course materials, and guest lecturers.
- Acting as a key point of contact for student enquiries and welfare.
What we are looking for
- You will be educated to A level standard (or equivalent). A Bachelor’s degree (or equivalent experience) is desirable.
- You will also have experience of working in a busy administrative role, preferably within an academic environment, including general office support, making travel arrangements, organising and minuting meetings.
- Postgraduate administrative experience is desirable, and experience of handling a high volume of enquiries in a customer-facing role is essential.
- You will have a high level of experience and capability in using MS Office 365 along with excellent written and verbal communication skills, and the ability to handle confidential information with tact and discretion.
What we can offer you
- The opportunity to continue your career at a world-leading institution and be part of our mission to continue science for humanity.
- Sector-leading salary and remuneration package, including 41 days off per year and generous pension schemes.
- Access to a range of workplace benefits including a flexible working policy from day 1, generous family leave packages, on-site leisure facilities and a cycle-to-work scheme.
- Interest‑free season ticket loan schemes for travel.
Research Section and MSc Programme Administrator employer: Imperial College London
Join a world-leading institution where your role as a Research Section and MSc Programme Administrator will be pivotal in supporting the Geotechnics Section. With a sector-leading salary, 41 days of annual leave, and a flexible working policy from day one, you will thrive in a supportive work culture that prioritises employee growth and well-being. Enjoy unique benefits such as generous family leave packages and on-site leisure facilities, making this an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Research Section and MSc Programme Administrator
✨Tip Number 1
Network like a pro! Reach out to current employees in the department or similar roles on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the department's recent projects and initiatives. Show us that you're genuinely interested and ready to contribute to their goals.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to administrative tasks and student support. We want to see how you handle real-life scenarios!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re enthusiastic about the role.
We think you need these skills to ace Research Section and MSc Programme Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in administrative roles, especially in academic settings. We want to see how your skills align with the specific tasks mentioned in the job description.
Showcase Your Communication Skills:Since excellent written and verbal communication is key for this role, ensure your application is clear, concise, and free of errors. We’re looking for someone who can handle enquiries with tact and discretion, so let that shine through!
Highlight Relevant Experience:Don’t forget to mention any experience you have with MS Office 365 and managing operational tasks like meetings and travel arrangements. We want to know how you’ve successfully juggled similar responsibilities in the past.
Apply Through Our Website:For the best chance of success, make sure to submit your application through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Imperial College London
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Research Section and MSc Programme Administrator. Familiarise yourself with the tasks mentioned in the job description, like providing PA support and managing student records. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Administrative Skills
Be ready to discuss your previous administrative experience, especially in busy environments. Prepare examples of how you've managed meetings, organised travel, or handled high volumes of enquiries. Highlight your proficiency in MS Office 365, as this is crucial for the role.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about the department's culture, the team you'll be working with, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the position is the right fit for you.
✨Practice Your Communication Skills
Since excellent written and verbal communication skills are essential, practice articulating your thoughts clearly. You might even want to do a mock interview with a friend or family member. This will help you feel more confident and ensure you can handle any tricky questions that come your way.
