SACT Coordinator

This post is only open to internal applicants.

Band 4

Main area Oncology and Palliative Care Grade Band 4 Contract Permanent Hours Full time – 37.5 hours per week Job ref 290-SCCS-1943

Site Charing Cross Hospital Town London Salary £31,944 – £34,937 pa inclusive Salary period Yearly Closing 11/07/2025 23:59

Fulfil your potential in hospitals that make history:

Charing Cross, Hammersmith, St Mary’s, Queen Charlotte’s & Chelsea and Western Eye.

With five world-renowned hospitals, Imperial College Healthcare NHS Trust is full of opportunity if you are looking to develop your healthcare career.

We are an NHS Trust of approximately 16,000 people, providing care for over a million and a half patients from north west London and beyond every year.

We have a rich heritage and an ambitious vision for the future of our patients and local communities.

With our partners, Imperial College London, and The Royal Marsden NHS Foundation Trust, we form Imperial College Academic Health Science Centre, one of 6 academic health science centres in the UK, working to ensure the rapid translation of research for better patient care and excellence in education.

We are proud of our heritage in innovation and we are early adopters of new insights in technologies, techniques and treatments for improving health.

Job overview

Are you great with people, very organised, and passionate about patient care? Our Oncology Service is looking for a motivated friendly and confident individual with experience of working within a very busy and fast-paced patient-facing environment to come and join our team.

Imperial College Healthcare NHS Trust is an Academic Health Science Centre (AHSC) and one of the largest Trusts in the country. Our mission is to provide excellent healthcare for our patients, through excellence in research, education and training.

We are currently looking to recruit a SACT Coordinator who is organised and dedicated to join our department to provide full administrative support. The post holder will be expected to be responsible, coordinate administrative workload, and work closely with clinical colleagues and admin managers in order to ensure the continuity of good service for our patients at all times.

This is a great opportunity for an excellent administrator to develop and learn within a complex, fast-paced environment. You will have excellent team working, interpersonal and communication skills with the vision and enthusiasm to continually develop both yourself and the service. The organisation is committed to developing its’ staff and can provide the right candidate with excellent educational opportunities and professional development.

Main duties of the job

• Liaise daily with the pharmacy Aseptic Unit, inpatient pharmacy Lloyds and the oncology outpatient pharmacist to ensure that prescribers have addressed all issues raised in the pharmacy ‘Urgent Action’ list (or the prescriber is aware they should address the issue at the patient visit).
• Liaise with all treatment schedulers to cross check all planned (inpatient and day case) intravenous / oral / subcutaneous and intramuscular treatment and resolve any related issues.
• Liaise with all treatment schedulers and treatment prescribers to ensure patient scheduling is kept up to date and accurate.
• Liaise between the pharmacy Aseptic Unit, inpatient pharmacy and Lloyds and treatment areas to ensure the availability and priority of SACT.
• Visit wards/clinic early in morning to assess daily requirements of inpatient / outpatient chemotherapy. Have regular contacts with Consultants, SPR, Nursing Ward managers and Administration team. Attend clinic handovers as required.
• Ensure systems are in place to prevent outpatients leaving the site without their prescribed supportive medication.
• Liaise with schedulers at regular intervals during the day to ensure patient lists are accurate and up to date. Work with schedulers to monitor and report exceptions in the performance of the adult chemotherapy service on an immediate basis.

Working for our organisation

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values – expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk tous at interview.

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviewsplease view the Job Description attachment with the job advert.

Person specification

Education/ Qualifications

• Maths & English GCSE Grade C or above.
• Education to A level, NVQ Level 3 or equivalent relevant qualifications.
• Minimum of 1 year working within a healthcare environment.

Experience

• Previous administration experience.
• Experience working with the public in a customer orientated environment.
• Experience of working in a team.
• Experience of working within cancer.
• Knowledge of National Elective Access/Cancer Targets.

Skills/Knowledge/ Abilities

• Analytical ability for problem solving.
• Able to work under pressure, alone and in a team.
• Ability to organise and prioritise work and time.
• Ability to make decisions with reference to work policies and procedures.
• Ability to use computer systems including excel and word.
• Ability to use computer systems including excel and word.
• Demonstrated ability to evaluate and improve service quality, and processes.

Please ensure you check your emails regularly as this is how we will communicate with you throughout the recruitment process. If you are shortlisted you will be contacted by email and text message (if you provide a mobile contact number).

Employer certification / accreditation badges

You must have appropriate UK professional registration.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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