At a Glance
- Tasks: Support executives by managing diaries, coordinating meetings, and organising travel arrangements.
- Company: Leading investment banking firm with a dynamic work environment.
- Benefits: Competitive pay, flexible working options, and opportunities for professional growth.
- Other info: Collaborative culture with opportunities to cover for colleagues and enhance teamwork.
- Why this job: Join a fast-paced team and develop your organisational skills in a prestigious setting.
- Qualifications: Experience as an Executive Assistant, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 45000 - 60000 € per year.
Our leading investment banking client is looking for an Executive Assistant on a 6 month contract, inside IR35, with a view to extend further. Please note this is a floating role which will require you to work with a number of executives inside the bank.
Key Responsibilities
- Diary management to allocated Executive Managers: Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day.
- Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner.
- Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/issues.
- Be ready to question meetings to organise and raise alternative ideas proactively when appropriate.
- Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times.
- Arranging weekly management meetings: collecting slides, prepare agenda using PowerPoint/PDF and distribute them via email/SharePoint.
- Screening and prioritising phone calls and emails.
- Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements.
- Booking business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedure.
- Organising internal Townhalls, off and on-site seminars, gathering for your Executive managers.
- Ensuring all expenses have been processed following the Group and Global Markets procedure and policies.
- Anticipate needs and proactively addressing them.
- Building and maintaining professional relationships.
- Demonstrating strong organisational and multitasking skills.
- Providing seamless support while working from home.
- Being responsive and available.
- General Services management including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, managing DL, approving requests on behalf of your Executives by following the bank policies and procedure etc.
- Other ad-hoc tasks requested by Executive Managers.
Additional Support
- Providing seamless cover for other assistants during lunchtimes, and covering telephone lines as and when necessary – taking messages accordingly.
- Providing seamless cover for other assistants during holidays and sickness absence.
- Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams and globally.
- Actively participating as a team player (participating and attending Team meetings).
- Creating and managing Distribution List.
- Organising your cover during your absence to ensure business continuity.
Knowledge, Skill and Experience
- Executive Assistant experience within financial services.
- Understanding of Compliance and Regulatory requirements.
- Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email.
- Good written and oral English language skills.
- A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload.
- Ability to build and maintain effective working relationships.
- Excellent communication and interpersonal skills.
- Strong organisational and time management skills.
- Ability to juggle many tasks at the same time.
Executive Assistant employer: Impellam Group
Join our prestigious investment banking firm as an Executive Assistant, where you will thrive in a dynamic and collaborative environment. We offer competitive benefits, a strong focus on employee development, and the opportunity to work alongside top executives, ensuring your contributions are valued and impactful. With a culture that promotes initiative and teamwork, this role provides a unique chance to enhance your skills while making a meaningful difference in the fast-paced world of finance.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its executives. Familiarise yourself with their recent projects and challenges. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your organisational skills! Since this role is all about multitasking and managing schedules, consider setting up mock scenarios where you have to juggle multiple tasks. This will help you feel more confident during the interview.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, communication skills, and any relevant financial services background. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this floating role. Mention specific examples of how you've successfully managed multiple tasks and built relationships in previous positions.
Showcase Your Organisational Skills:In your application, emphasise your organisational and multitasking abilities. We love candidates who can juggle various responsibilities while maintaining attention to detail, so share any relevant experiences that demonstrate this.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Impellam Group
✨Know Your Diary Management
Since the role heavily involves diary management, brush up on your skills in this area. Be prepared to discuss how you’ve successfully managed complex schedules in the past and share specific examples of how you’ve handled last-minute changes or conflicts.
✨Showcase Your Proactivity
Executives appreciate an assistant who can think ahead. During the interview, highlight instances where you took the initiative to improve processes or anticipate needs. This could be anything from streamlining meeting agendas to suggesting better ways to organise travel itineraries.
✨Demonstrate Strong Communication Skills
Effective communication is key in this role. Be ready to explain how you’ve built and maintained professional relationships in previous positions. You might even want to prepare a brief example of a time when your communication skills helped resolve a misunderstanding or improved team collaboration.
✨Familiarise Yourself with Financial Services
Having experience in financial services is crucial for this position. Make sure you understand the basics of compliance and regulatory requirements. It’s a good idea to research the company’s values and recent news to show that you’re genuinely interested and informed about the industry.
