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- Tasks: Plan and deliver impactful events for leading Life Sciences organisations across the UK and Europe.
- Company: Join Impact XM, a global leader in immersive event experiences.
- Benefits: Competitive salary, dynamic work environment, and opportunities for travel.
- Why this job: Be at the forefront of innovative events that connect people and ideas.
- Qualifications: 2+ years in event management, strong negotiation skills, and a passion for detail.
- Other info: Fast-paced agency culture with a focus on collaboration and creativity.
The predicted salary is between 36000 - 60000 £ per year.
At Impact XM, we design immersive experiences that connect people, ideas, and innovation across live, virtual, and hybrid events. From global congress activations to executive meetings and pharmaceutical programmes, we help the world's leading Life Sciences organisations engage audiences in meaningful, measurable ways. We're expanding our UK team and are seeking a talented Event Manager to take ownership of high-profile client programmes. If you thrive in a fast‑paced environment, enjoy building strong relationships with clients and suppliers, and love delivering seamless, impactful events, this role is for you.
About The Role
As an Event Manager, you’ll be central to planning and delivering congresses, meetings, training programmes, and conference hospitality suites for Healthcare and Pharmaceutical clients. You’ll manage all aspects of events, from venue sourcing and contract negotiation to on‑site delivery and post‑event reconciliation, ensuring every programme runs on time, within budget, and to the highest standard. You’ll collaborate closely with internal account, creative, strategy, and production teams, acting as a key liaison for clients, vendors, and suppliers. This is an exciting opportunity to own multiple programmes, contribute to process improvements, and deliver extraordinary experiences across the UK and Europe.
Key Responsibilities
- Lead venue sourcing and site selection for meetings, congresses, and events
- Negotiate hotel accommodation and meeting space contracts within approved budgets
- Manage multiple client programmes and recurring events
- Oversee housing, registration, and delegate badge distribution
- Travel to event locations across the UK and Europe as required for on‑site support
Supplier & Partner Management
- Research, evaluate, and negotiate with preferred suppliers
- Build and maintain strong relationships with venues, housing bureaus, and service providers
- Coordinate catering, AV, room blocks, sponsorship activity, and on‑site support services
Financial Management
- Develop proposals, cost estimates, and detailed event budgets
- Track expenditure and provide reporting on individual events and annual programme spend
- Manage invoicing, master billing, and client payment processes
- Oversee budget management throughout planning, delivery, and post‑event reconciliation
Client & Delegate Experience
- Partner closely with client representatives and internal teams to finalise logistics
- Manage event registration, invitations, and attendee communications
- Prepare housing confirmations, event information packs, and final reports
- Ensure a seamless, professional experience for all stakeholders
What You’ll Bring
- Degree‑level education or equivalent professional experience
- 2+ years experience delivering congresses, conferences, or complex meeting programmes within Life Sciences, Healthcare, or Pharmaceutical sectors
- Familiarity with UK and European congress landscapes, venue sourcing, and accommodation management
- Experience managing budgets in GBP and tracking programme spend accurately
- Strong negotiation skills and ability to manage supplier contracts
- Exceptional organisational skills with meticulous attention to detail
- Confident communicator, comfortable liaising with clients, suppliers, and internal teams
- Experience in an agency or fast‑paced client services environment preferred
- Proficiency in Microsoft Office, particularly Excel for budget tracking and reporting
- Willingness to travel across the UK and Europe to support on‑site delivery
About Impact XM
Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way.
Event Manager, Congress, Meetings & Events Life Sciences in Reading employer: Impact XM
Contact Detail:
Impact XM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Manager, Congress, Meetings & Events Life Sciences in Reading
✨Tip Number 1
Network like a pro! Attend industry events, webinars, and meetups to connect with potential employers and fellow event managers. Building relationships can lead to job opportunities that aren’t even advertised.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and metrics. This visual evidence of your expertise can really impress hiring managers when you meet them.
✨Tip Number 3
Be proactive! Don’t just wait for job openings; reach out to companies you admire, like Impact XM, and express your interest in working with them. A well-timed email can put you on their radar for future roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Impact XM.
We think you need these skills to ace Event Manager, Congress, Meetings & Events Life Sciences in Reading
Some tips for your application 🫡
Show Your Passion: When writing your application, let your enthusiasm for event management shine through! We want to see how much you love creating memorable experiences and connecting with people in the Life Sciences sector.
Tailor Your CV: Make sure your CV is tailored to highlight your relevant experience in managing congresses and events. We’re looking for specific examples that showcase your skills in budget management, supplier negotiation, and client communication.
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured information that makes it easy for us to see your qualifications and experience at a glance. Avoid fluff and focus on what matters!
Apply Through Our Website: Don’t forget to apply through our official careers site! It’s the best way to ensure your application gets to us directly and is considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Impact XM
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events Impact XM handles. Familiarise yourself with their approach to congresses and meetings in the Life Sciences sector. This will not only show your enthusiasm but also help you discuss how your experience aligns with their needs.
✨Showcase Your Negotiation Skills
Since negotiation is key in this role, prepare examples of past experiences where you've successfully negotiated contracts or managed supplier relationships. Be ready to discuss your strategies and the outcomes, as this will demonstrate your capability to handle budget management effectively.
✨Highlight Your Organisational Prowess
Bring up specific instances where your organisational skills made a significant impact on an event's success. Discuss how you manage multiple programmes simultaneously and ensure everything runs smoothly. This will reassure them that you can thrive in a fast-paced environment.
✨Prepare Questions That Matter
Think of insightful questions to ask during the interview. Inquire about their current challenges in event management or how they measure the success of their events. This shows your genuine interest in the role and helps you understand if it's the right fit for you.