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- Tasks: Plan and deliver impactful events for leading Life Sciences organisations across the UK and Europe.
- Company: Join Impact XM, a global leader in immersive event experiences.
- Benefits: Competitive salary, dynamic work environment, and opportunities for travel.
- Why this job: Be at the forefront of innovative events that connect people and ideas.
- Qualifications: 2+ years in event management within Life Sciences or Healthcare sectors.
- Other info: Fast-paced, collaborative culture with a focus on personal growth and development.
The predicted salary is between 35000 - 45000 £ per year.
At Impact XM, we design immersive experiences that connect people, ideas, and innovation — across live, virtual, and hybrid events. From global congress activations to executive meetings and pharmaceutical programmes, we help the world’s leading Life Sciences organisations engage audiences in meaningful, measurable ways. We’re expanding our UK team and are seeking a talented Event Manager, Congress, Meetings & Events – Life Sciences to take ownership of high‑profile client programmes. If you thrive in a fast‑paced environment, enjoy building strong relationships with clients and suppliers, and love delivering seamless, impactful events, this role is for you.
About The Role
As an Event Manager, you’ll be central to planning and delivering congresses, meetings, training programmes, and conference hospitality suites for Healthcare and Pharmaceutical clients. You’ll manage all aspects of events, from venue sourcing and contract negotiation to on‑site delivery and post‑event reconciliation, ensuring every programme runs on time, within budget, and to the highest standard. You’ll collaborate closely with internal account, creative, strategy, and production teams, acting as a key liaison for clients, vendors, and suppliers. This is an exciting opportunity to own multiple programmes, contribute to process improvements, and deliver extraordinary experiences across the UK and Europe.
Key Responsibilities
- Event Planning & Delivery
- Lead venue sourcing and site selection for meetings, congresses, and events
- Negotiate hotel accommodation and meeting space contracts within approved budgets
- Manage multiple client programmes and recurring events
- Oversee housing, registration, and delegate badge distribution
- Travel to event locations across the UK and Europe as required for on‑site support
- Research, evaluate, and negotiate with preferred suppliers
- Build and maintain strong relationships with venues, housing bureaus, and service providers
- Coordinate catering, AV, room blocks, sponsorship activity, and on‑site support services
- Develop proposals, cost estimates, and detailed event budgets
- Track expenditure and provide reporting on individual events and annual programme spend
- Manage invoicing, master billing, and client payment processes
- Oversee budget management throughout planning, delivery, and post‑event reconciliation
- Partner closely with client representatives and internal teams to finalise logistics
- Manage event registration, invitations, and attendee communications
- Prepare housing confirmations, event information packs, and final reports
- Ensure a seamless, professional experience for all stakeholders
What You’ll Bring
- Degree‑level education or equivalent professional experience
- 2+ years’ experience delivering congresses, conferences, or complex meeting programmes within Life Sciences, Healthcare, or Pharmaceutical sectors
- Familiarity with UK and European congress landscapes, venue sourcing, and accommodation management
- Experience managing budgets in GBP and tracking programme spend accurately
- Strong negotiation skills and ability to manage supplier contracts
- Exceptional organisational skills with meticulous attention to detail
- Confident communicator, comfortable liaising with clients, suppliers, and internal teams
- Experience in an agency or fast‑paced client services environment preferred
- Proficiency in Microsoft Office, particularly Excel for budget tracking and reporting
- Willingness to travel across the UK and Europe to support on‑site delivery
Event Manager, Life Sciences in Leatherhead employer: Impact XM
Contact Detail:
Impact XM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Manager, Life Sciences in Leatherhead
✨Tip Number 1
Network like a pro! Attend industry events, webinars, and meetups to connect with potential employers and fellow professionals. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Showcase your skills in action! Create a portfolio or case studies of past events you've managed. This gives you a chance to demonstrate your expertise and creativity directly to potential employers.
✨Tip Number 3
Be proactive! Don’t wait for job postings to appear. Reach out to companies you admire, like Impact XM, and express your interest in working with them. A personal touch can make all the difference.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team at Impact XM.
We think you need these skills to ace Event Manager, Life Sciences in Leatherhead
Some tips for your application 🫡
Show Your Passion: When writing your application, let your enthusiasm for event management and the Life Sciences sector shine through. We want to see that you’re not just looking for a job, but that you genuinely care about creating impactful experiences.
Tailor Your CV: Make sure your CV is tailored to highlight your relevant experience in managing congresses and events. We love seeing specific examples of how you've successfully delivered projects, so don’t hold back on the details!
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points where necessary to make your achievements stand out.
Apply Through Our Website: Don’t forget to apply through our official careers site! It’s the best way to ensure your application gets to us directly. Plus, it shows you’re serious about joining our team at Impact XM.
How to prepare for a job interview at Impact XM
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events Impact XM manages. Familiarise yourself with their approach to congresses and meetings in the Life Sciences sector. This will not only show your enthusiasm but also help you discuss how your experience aligns with their needs.
✨Showcase Your Negotiation Skills
Since negotiation is key in this role, prepare examples from your past experiences where you successfully negotiated contracts or managed budgets. Be ready to discuss specific challenges you faced and how you overcame them, demonstrating your ability to handle supplier relationships effectively.
✨Highlight Your Organisational Prowess
Bring up instances where your exceptional organisational skills made a difference in event planning. Discuss how you manage multiple projects simultaneously and ensure every detail is accounted for, as this is crucial for delivering seamless events.
✨Prepare Questions That Matter
Think of insightful questions to ask during the interview that reflect your understanding of the role and the company. Inquire about their approach to client relationships or how they measure the success of their events. This shows you're genuinely interested and engaged.