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- Tasks: Lead and manage exciting pharmaceutical events from start to finish.
- Company: Join Impact XM, a global leader in experiential marketing.
- Benefits: Competitive salary, growth opportunities, and a dynamic work environment.
- Why this job: Make a real impact in the pharma industry while honing your event management skills.
- Qualifications: Experience in event management and knowledge of pharmaceutical compliance.
- Other info: Collaborative culture that values passion, curiosity, and respect.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Impact XM creates strategic experiential solutions that connect audiences and brands through compelling live, virtual, and hybrid experiences. We design and deliver engagements for some of the world’s most innovative organizations—and we’re growing our Life Sciences operations team!
The Event Management Lead plays a key leadership role overseeing the successful planning and execution of pharmaceutical events—including congresses, investigator meetings, advisory boards, and related programs. This person leads assigned teams through full event lifecycles, ensures operational excellence, drives best practices, and champions compliance within the pharma event ecosystem. They will partner closely with Account Leads and Operations Leadership to deliver high-quality experiences, outstanding client satisfaction, and strong financial performance. This is a role for a strategic thinker, proactive coach, and strong communicator with deep understanding of pharmaceutical industry regulations and live event delivery.
What You’ll Do
- Serve as primary operational lead across an assigned book of business.
- Lead client meetings, calls, reviews, and onsite support.
- Deliver projects aligned to client SLAs/KPIs and proactively mitigate risk.
- Partner with internal leads to develop event strategy, deliverables, schedules, and resource plans.
- Ensure client requirements and compliance protocols are embedded in all workflows and communications.
- Support continuous improvement across policies, process documentation, and operational workflows.
Event Delivery + Onsite Management
- Lead highly complex, multi-workstream events from concept through reconciliation.
- Define roles and responsibilities, timelines, milestones, and priorities.
- Manage third‑party suppliers: sourcing, contracting, negotiation, and ongoing communications.
- Lead onsite operations for live, virtual, and hybrid events including staff briefings, run‑of‑show oversight, risk mitigation, and issue escalation.
- Facilitate internal and client debriefs, documenting learnings and recommendations.
- Ensure events are delivered on time, on budget, and to expectations.
Pharma + Compliance Expertise
- Serve as a subject‑matter expert for global pharmaceutical codes and compliance.
- Ensure adherence to PhRMA/EFPIA guidelines, anti‑bribery requirements, HCP limits, privacy/security rules, and transparency reporting.
- Stay informed on emerging policies, best practices, and regulatory changes.
Financial + Budget Management
- Oversee creation, approvals, and reconciliation for complex multi‑stream and multi‑currency budgets.
- Monitor margins, expenses, payment schedules, and PO management.
- Ensure timely reconciliation (within 30 business days or client‑specific requirements).
- Track change orders, enhancements, and revenue opportunities.
- Review Clockify time allocations to ensure accurate resource management.
- Lead, coach, and mentor direct reports and broader project teams.
- Conduct performance conversations, development plans, and training needs assessments.
- Support hiring, onboarding, and ongoing coaching for new team members.
- Foster a culture of collaboration, motivation, accountability, and operational excellence.
Governance + Tools
- Champion use of Impact XM operational tools including PROJECT LAB 360 and Clockify.
- Ensure documents, SLAs, and workflows remain accurate, current, and compliant.
- Reinforce governance across client processes and standard operating procedures.
Who You Are
- Experienced Life Sciences event professional with strong pharma, HCP, and medical compliance knowledge.
- A proven leader of large‑scale congresses, investigator meetings, and advisory boards.
- Confident managing cross‑functional teams, budgets, timelines, and suppliers.
- A strategic problem‑solver skilled in risk management and escalation.
- Calm under pressure, exceptional communicator, and meticulous with details.
About Impact XM
Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.
OUR BRAND – What We Believe
- Passion is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.
- ABC Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.
- We>Me Collaboration and transparent communication creates our best work.
- Trust is Earned – We are defined by our actions and held accountable to our co‑workers, clients, and outcomes.
- Respect is Given – We understand, acknowledge, and appreciate the perspective and actions of others.
Event Management Lead employer: Impact XM
Contact Detail:
Impact XM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Management Lead
✨Tip Number 1
Network like a pro! Get out there and connect with industry folks at events, conferences, or even online. Building relationships can open doors to opportunities that aren’t even advertised.
✨Tip Number 2
Showcase your expertise! Create a portfolio of your past events and experiences. When you meet potential employers, having tangible examples of your work can really set you apart from the crowd.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out to companies you admire, like Impact XM, and express your interest in working with them. You never know what might come up!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Event Management Lead
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Event Management Lead role. Highlight your experience in managing pharmaceutical events and your understanding of compliance regulations. We want to see how your skills align with what we do!
Showcase Your Leadership Skills: As a key player in our team, it's important to demonstrate your leadership abilities. Share examples of how you've successfully led teams through complex events and managed client relationships. We love seeing proactive problem solvers!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language to describe your experiences and achievements. We appreciate applicants who can communicate effectively, just like we do with our clients.
Apply Through Our Website: We encourage you to submit your application directly through our website. This way, we can ensure your application gets the attention it deserves. Plus, it’s super easy and quick!
How to prepare for a job interview at Impact XM
✨Know Your Event Lifecycle
Make sure you understand the full event lifecycle, especially in the pharmaceutical context. Be ready to discuss how you've successfully managed complex events from start to finish, including planning, execution, and reconciliation.
✨Master Compliance Knowledge
Brush up on your knowledge of pharmaceutical regulations and compliance guidelines like PhRMA and EFPIA. Be prepared to share examples of how you've ensured compliance in past roles, as this is crucial for the Event Management Lead position.
✨Showcase Your Leadership Skills
Highlight your experience in leading cross-functional teams and managing third-party suppliers. Think of specific instances where you’ve coached team members or resolved conflicts, as strong leadership is key for this role.
✨Prepare for Financial Discussions
Be ready to talk about your experience with budget management and financial oversight. Have examples handy that demonstrate how you've monitored expenses, managed change orders, and ensured projects were delivered on budget.
