At a Glance
- Tasks: Keep our creative office running smoothly and support team culture with events and celebrations.
- Company: Join a leading entertainment company in a vibrant, inclusive environment.
- Benefits: Competitive salary, dynamic work culture, and opportunities for professional growth.
- Other info: Immediate start available with potential for contract extension.
- Why this job: Be the heartbeat of the office and make a real impact on team dynamics.
- Qualifications: Around three years' experience in office coordination and a friendly, proactive attitude.
The predicted salary is between 50000 - 50000 € per year.
Contract: Full-time, fixed term until 27 May 2026 (with potential to extend)
Salary: £50,000 FTE
Start: ASAP
Location: London
We’re looking for a proactive, people-focused Office & Facilities Coordinator to join an established entertainment company on an immediate-start contract. This is a great fit for someone who loves keeping a workspace running smoothly, thrives in a creative environment and brings warmth, organisation and initiative to every day. We’re ideally looking for someone with around three years’ experience in front of house and facilities coordination within a busy office or creative setting.
What you’ll be doing:
- Managing all F&B for the office – restocking snacks, unpacking deliveries and being the key contact for the Workplace F&B team.
- Running reception and visitor management, ensuring guests feel welcomed and supported.
- Handling post, couriers, maintenance providers and communicating updates to the Workplace/Tech teams.
- Proactively identifying and delivering office improvements – whether physical fixes, process tweaks or better ways of working.
- Managing office supplies, inventory and general facilities needs.
- Supporting company socials, internal events and team celebrations.
- Booking and setting up meeting rooms, including AV/casting support and refreshments.
- Helping with onboarding/offboarding, team gifts and life-event moments.
Who we’re looking for:
- Someone immediately available and genuinely interested in temping or short-term contracts.
- Around three years’ experience in Front of House and facilities coordination within a busy office environment.
- Previous experience working in a global media company or fast-paced creative/entertainment setting.
- A friendly, proactive person who naturally takes ownership and keeps the office running smoothly.
- Someone confident managing visitors, couriers, F&B restocks, meeting rooms and day-to-day office needs.
- A strong communicator who keeps teams updated and spots improvements before anyone else notices.
- Someone who enjoys supporting team culture – socials, celebrations, onboarding and general team moments.
We are committed to creating an inclusive recruitment process and welcome applications from all backgrounds. We do not discriminate on the basis of age, disability, gender identity or expression, marital status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
Office Coordinator employer: Impact Recruitment Group Ltd.
Join our vibrant entertainment company in London as an Office & Facilities Coordinator, where you'll thrive in a creative environment that values warmth and organisation. We offer a supportive work culture with opportunities for personal growth, alongside competitive benefits and the chance to be part of exciting team events and celebrations. With a focus on inclusivity and employee well-being, we ensure that every team member feels valued and empowered to contribute to our dynamic workplace.
Contact Detail:
Impact Recruitment Group Ltd. Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for an Office Coordinator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Get your game face on for interviews! Research the company culture and be ready to showcase how your experience aligns with their needs. Bring examples of how you've improved office processes or enhanced team dynamics in previous roles.
✨Tip Number 3
Don’t just apply and wait! Follow up on your applications after a week or so. A quick email expressing your enthusiasm can keep you top of mind and show that you're genuinely interested in the position.
✨Tip Number 4
Check out our website for the latest job openings! We often have roles that might not be advertised elsewhere, and applying directly through us can give you a better chance of landing that dream job.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of warmth and creativity into your words. Remember, we’re looking for someone who fits into our vibrant culture.
Tailor Your Experience:Make sure to highlight your relevant experience in front of house and facilities coordination. We love seeing how your past roles have prepared you for this position, so be specific about your achievements and responsibilities that align with what we’re looking for.
Be Proactive:In your application, demonstrate your proactive nature. Share examples of how you’ve identified and implemented improvements in previous roles. We’re all about making things run smoothly, so show us how you can contribute to that!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Impact Recruitment Group Ltd.
✨Know the Company Culture
Before your interview, take some time to research the company’s culture. Since this role is in a creative environment, understanding their values and how they support team culture will help you connect with the interviewers. Be ready to share how your personality and work style align with their vibe.
✨Showcase Your Organisational Skills
As an Office Coordinator, organisation is key. Prepare examples of how you've successfully managed office supplies, coordinated events, or improved processes in previous roles. Use specific situations to demonstrate your proactive approach and ability to keep things running smoothly.
✨Be Personable and Approachable
This role requires a friendly and welcoming attitude, especially when managing visitors and guests. Practice your introduction and think about how you can make a great first impression. Remember, it’s not just about what you say, but how you say it!
✨Prepare Questions About the Role
Interviews are a two-way street! Prepare thoughtful questions about the office dynamics, team celebrations, and how they handle improvements in the workplace. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
