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For Companies At a Glance
- Tasks: Be the friendly face of a creative studio and keep everything running smoothly.
- Company: Join a dynamic architecture studio in Birmingham with a design-led approach.
- Benefits: Competitive pay, full-time hours, and a chance to work in a vibrant environment.
- Why this job: Make a real impact by supporting a creative team and enhancing visitor experiences.
- Qualifications: 3+ years in reception or admin roles, with strong multitasking and communication skills.
- Other info: Immediate start available; perfect for those looking to grow in a global creative business.
We’re working with an architecture studio in Birmingham who are looking for a polished, organised and proactive Receptionist / Office Coordinator to join their team on a temporary basis. This is a great opportunity to be the front face of a creative, design-led practice and support the smooth running of a busy studio.
The Role
- Welcome visitors and provide a positive reception experience
- Manage office supplies, meeting rooms, and day-to-day operations
- Assist with office facilities, including audits, maintenance requests, and keeping the office clean and organised
- Plan and coordinate office events, catering, travel, and onboarding
- Provide IT/AV support and handle calls, emails, post, and ad-hoc admin tasks
- Coordinate office calendars and support teams to ensure everything runs efficiently
About You
- 3+ years’ experience in a similar role, ideally including reception, admin, and facilities
- Highly organised, proactive, and able to multitask in a fast-paced environment
- Excellent communication skills and client-ready
- Flexible, with a can-do attitude and willingness to pitch in where needed
- Knowledge of Photoshop, InDesign, Bluebeam, Workday or Salesforce a bonus
- Interested in growing within a global, creative business
- Available to start on Monday
Receptionist / Office Coordinator - Birmingham employer: Impact Recruitment Group Ltd.
Contact Detail:
Impact Recruitment Group Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Office Coordinator - Birmingham
✨Tip Number 1
Get to know the company before your interview! Research their projects, values, and culture. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Receptionist / Office Coordinator, you'll be the face of the company. Role-play common scenarios with a friend to boost your confidence and ensure you come across as polished and professional.
✨Tip Number 3
Be proactive during the interview! Ask insightful questions about the role and the team dynamics. This shows that you're not just there to answer questions but are also keen to contribute positively to the office environment.
✨Tip Number 4
Apply through our website for the best chance at landing the job! We make it easy for you to showcase your skills and experience directly to employers looking for someone just like you.
We think you need these skills to ace Receptionist / Office Coordinator - Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your reception and admin experience, and don’t forget to mention any relevant software knowledge like Photoshop or InDesign!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for this role. Be sure to mention your proactive attitude and how you can contribute to the team.
Show Off Your Communication Skills: Since you'll be the first point of contact, it's crucial to demonstrate your excellent communication skills. Use clear and concise language in your application, and make sure to proofread for any typos or errors.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any updates regarding your application status!
How to prepare for a job interview at Impact Recruitment Group Ltd.
✨Know the Company
Before your interview, take some time to research the architecture studio. Understand their design philosophy, recent projects, and overall vibe. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As a Receptionist / Office Coordinator, being organised is key. Prepare examples from your past experience where you've successfully managed multiple tasks or improved office efficiency. This will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Practice Your Communication
Since you'll be the first point of contact, strong communication skills are essential. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with presenting yourself professionally.
✨Be Ready to Discuss Tech Skills
Familiarity with tools like Photoshop, InDesign, or Salesforce could set you apart. Brush up on these applications and be prepared to discuss how you've used them in previous roles. If you don’t have direct experience, showing a willingness to learn can go a long way!
