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- Tasks: Ensure smooth operation of administrative processes across primary schools and support various teams.
- Company: Impact Food Group, dedicated to transforming lives through food.
- Benefits: Collaborative environment, professional development, and the chance to make a real difference.
- Why this job: Join a passionate team and help improve students' lives through effective food management.
- Qualifications: Strong communication skills, customer service experience, and proficiency in Microsoft Office.
- Other info: Dynamic role with opportunities for growth and impactful contributions.
The predicted salary is between 36000 - 60000 £ per year.
The purpose of this role within the Central Admin Team is to ensure the smooth set up, operation, accuracy, and efficiency of IFG’s administrative and system processes across all primary schools. Working collaboratively, the team provides comprehensive support to schools, parents, and operational teams through effective management of various systems (currently Forbrains, Kanpla, Fourth and Pebble) and related platforms. Together, the roles within the team are responsible for maintaining data integrity, supporting the mobilisation of new schools, coordinating menu and calendar updates, managing parent and school communications, and producing essential operational and financial reports.
Role Responsibilities
- System Administration
- Build and maintenance of primary school ordering platforms
- Onboarding and training of new clients to ordering platforms
- Distribute parent and staff accounts/invitation links across all ordering platforms
- Menu updates and verification to ensure parents see correct meal options
- Managing term dates, closed days and calendar updates
- Verify and cross-check menu choices to system build
- Prepare and amend trip and theme-day menus, including mass or manual deletion of meals
- Create and maintain menu cycles in accordance with operational schedules
- Create usable menu templates for meal ordering platforms
- Receive, check and interrogate submitted menus from Food Team before platform menu building begins
- Create menu layouts, ensuring accuracy across all ordering platforms before publishing
- Prepare annual academic calendars with all relevant term dates in a timely manner to facilitate system updates
- Attending scheduled and ad-hoc meetings with system partners and internal teams to build development and iron out issues
- Liaising across Central Admin Team, Mobilisations Director and Operations Team for consistent data and quality service
- Collaborate across departments to identify and resolve recurring system issues
- Support new school onboarding and integration activities
- Train new team members ensuring consistent knowledge of system processes and protocols
Skills & Experience
- Strong communication and interpersonal skills
- Outstanding customer service skills
- Excellent organisational and multitasking abilities
- High attention to detail with a proactive approach to problem solving
- Competent in Microsoft Office and database systems
If you are a collaborative, solution-focused administrator who thrives in a busy and purposeful environment, we would love to hear from you. Join us and be part of a team that is transforming lives through the power of food, making a genuine difference for students across the UK.
Primary School System Coordinator. Job in Knaphill Education & Training Jobs employer: Impact Food Group
Contact Detail:
Impact Food Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Primary School System Coordinator. Job in Knaphill Education & Training Jobs
✨Tip Number 1
Network like a pro! Reach out to current employees at IFG or similar organisations on LinkedIn. A friendly chat can give you insider info and might even lead to a referral!
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research IFG’s systems and processes, and think about how your skills can help improve their operations. Show them you’re ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on those key skills they’re looking for, like communication and problem-solving. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s just good manners!
We think you need these skills to ace Primary School System Coordinator. Job in Knaphill Education & Training Jobs
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Primary School System Coordinator role. Highlight your experience with system administration and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills: Since this role involves a lot of collaboration, don’t forget to showcase your strong communication and interpersonal skills. Use examples from your past experiences where you’ve successfully worked with teams or resolved issues. We love a good story!
Be Detail-Oriented: Attention to detail is key in this role, so make sure your application is free from typos and errors. Double-check everything before hitting send! We appreciate candidates who take pride in their work and demonstrate a proactive approach.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at Impact Food Group
✨Know Your Systems
Familiarise yourself with the specific systems mentioned in the job description, like Forbrains and Kanpla. Being able to discuss how you've used similar platforms or your approach to learning new systems will show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves liaising with various teams and stakeholders, prepare examples of how you've effectively communicated in past roles. Think about times when you resolved issues or collaborated on projects, as these stories will highlight your interpersonal skills.
✨Demonstrate Attention to Detail
Prepare to discuss situations where your attention to detail made a difference. Whether it was catching an error in a report or ensuring accurate menu updates, showcasing your proactive problem-solving abilities will resonate well with the interviewers.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like onboarding a new school or managing calendar updates. Practise your responses to these scenarios, focusing on your organisational skills and ability to multitask under pressure.