To provide administration support to the HR function of Impact Arts across a number of key areas including recruitment and induction of staff and volunteers and maintaining employee records
To be responsible for HR Administration relating to sessional workers, including supporting Programme Managers with the recruitment of sessional staff, volunteers and staff cover provision, the creation of contracts, maintaining accurate records on Salesforce/SmartSuite (or any other system) supporting with inductions and updating and distributing the Sessional Handbook.
Main Responsibilities:
You will be expected to perform some of the following duties and responsibilities on a daily basis and others as and when required, relating to the needs of the business.
Your main responsibilities will be:
Recruitment & Induction
- To assist with recruitment tasks including advertising vacancies, monitoring the jobs@ inbox, administration relating to live vacancies and arranging interviews
- To organise all staff and sessional inductions and support with the scheduling of volunteer inductions
- To carry out HR inductions for new staff
Sessional Staff
- To prepare contracts for sessional staff, ensuring that these are completed in line with legal time requirements
- To be the point of contact for all HR admin relating to sessional staff. This includes recruitment, induction, PVG compliance, maintenance of personnel records, maintenance of sickness records and GDPR compliance
- To assist the Finance Administrator with any queries relating to sessional contracts, sickness and pay
- To update and regularly review the Sessional Handbook and distribute this to employees when required
Admin and Reporting
- To input data into Breathe HR, ensuring compliance in data retention and accuracy for reporting
- To support with PVG and Disclosure administration
- To create and distribute pension letters for relevant staff in a timely manner
- To ensure that all spreadsheets relating to staff annual leave and sickness are kept up to date (through Breathe HR)
- To provide monthly reports from Breathe HR to the Senior Management Team relating to staff annual leave
- To ensure that Salesforce/SmartSuite (or alternative) records with information relating to staff training, PVGs and Disclosures and Emergency Contact information are updated
- To run quarterly reports from Salesforce/SmartSuite & Breathe HR relating to staff records, and to flag key missing information to relevant staff
- To maintain the HR filing system and ensure that physical files are GDPR compliant
- To assist the HR Manager with GDPR compliance of electronic files, including within the jobs@ inbox and on SharePoint.
- To provide administration support to the Senior Management Team and Impact Arts team where necessary to ensure efficiency and effective communication and support
Other
- To assist with the sourcing and organisation of internal/external training sessions
- To represent Impact Arts at events
- To participate in training, meetings and events as required
- To support and promote Impact Arts’ Values
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Read more in Glasgow employer: Impact Arts
Impact Arts is an exceptional employer, offering a unique opportunity to lead a pioneering arts charity that transforms lives through creativity. With a strong commitment to social impact and community regeneration, our collaborative work culture fosters innovation and empowers individuals from diverse backgrounds. As Chairperson, you will play a vital role in shaping the future of our organisation while benefiting from a rich network of passionate professionals dedicated to tackling inequalities in Scotland.
