Finance Assistant in Glasgow

Glasgow Full-Time On-site

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Location: The Boardwalk, 105 Brunswick Street, Glasgow, G1 1TF with flexible hybrid options

Travel: May be required between Impact Art's projects

Reporting to: Finance Manager

Responsible for: N/A

Working hours: 26.25 hours per week (0.7FTE) between Monday - Friday

Duration of Contract: Permanent

Interview dates: Friday 30th October 2026 at The Boardwalk

Expected start date: As soon as possible

The Finance Assistant will contribute to the effective and efficient financial and administrative management of Impact Arts.

Main Responsibilities

To process purchase invoices and manage purchase order system via apps, Xero and bank
To process subsistence payments for project participants and assist with payroll for sessional staff wages
To assist with online payments and preparation of weekly supplier payment runs, in line with Impact Arts' spend policy
To reconcile and issue all sales & venue hire invoices
To carry out credit control
To administer and reconcile petty cash, prepaid cards and banking feeds
To deposit cheques and cash at the bank
To assist with financial reporting as per project and funder requirements
To support with the induction of new employees
To work with the Finance Manager to document and improve systems and procedures
To assist with the central administration systems of Impact Arts, ensuring that financial processes and procedures are embedded across the staff team as well as ensuring that written procedures/ how to guides are documented and kept updated
To assist the Finance Manager and Head of Finance & Corporate Services in tasks as directed
To assist with all month end, quarter end, year end and audit processes
To help maintain GDPR compliance within the finance filing system
You will be expected to be proactive and use own initiative and judgement to prioritise daily tasks and use this judgement to forward plan in the short to medium term.
To represent Impact Arts at events
To participate in training, meetings and events as required
To support and promote Impact Arts' Values

Person Specification

Impact Arts is looking for people with the following qualities, experience, knowledge and competencies.

Qualifications & Experience

Relevant qualification in finance/accountancy/bookkeeping, HND or above OR minimum 2 years' experience working within a finance role
Experience of Xero Accounts, Xero payroll, Hubdoc and Approval Max (training will be provided)

Technical Skills and Knowledge:

Efficient IT skills including Office 365 & Teams especially Excel & Outlook
Good communication skills, both oral and written
Excellent interpersonal, organisational and planning skills
Analytical and problem-solving skills
Commitment and ability to understand the importance and the meeting of deadlines
An understanding of confidentiality in handling sensitive personal data
Excellent attention to detail and accuracy
Effective team-working skills
Good time management
Ability to relate to and communicate with a wide range of people

Personal Skills & Qualities

This role requires someone who is enthusiastic, friendly, well organised, self-motivated and able to demonstrate exemplary customer service.

You will have the ability to work as a team and on your own initiative and the ability to work to deadlines, prioritise, manage a busy workload and be punctual.

You will be open-minded, fair and non-judgmental, share Impact Arts' vision and values and have a genuine interest in the arts.

The deadline for applications is 9am on Tuesday October 20 2026.

Good luck!

Impact Arts is a community arts charity based in Scotland. Since 1994, We've been delivering creative arts and support programmes for children, young people, adults, families, and older people who are facing disadvantages or barriers to progress in life. Our mission is to tackle inequalities, address poverty, and transform lives through art and creativity.

A company registered in Scotland, no SC225422.
A registered charity, no SC032430.

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